Project Management PM Structures Project Management Day 1

Project Management (PM) Structures Project Management Day 1 in the pm

Project Management Framework Project Management Cook Day 1 in the pm # 2 / 28 Source: Information Technology Project Management by Kathy Schwalbe

Project Stakeholders ØStakeholders are the people involved in or affected by project activities ØStakeholders include Ø Customers and/or users Ø Project sponsor Ø Support staff and suppliers Ø Opponents of the project Ø The Project Members Project Management Cook Source: Information Technology Project Management by Kathy Schwalbe Day 1 in the pm # 3 / 28

Knowledge Requisites Ø Key competencies that project managers must develop: Ø 4 core knowledge areas that directly relate to specific project constraints (scope, time, cost, and quality) Ø 4 facilitating knowledge areas through which project objectives are achieved (human resources, communication, risk, and procurement management) Ø 1 system knowledge area (project integration management) that affects a multitude of other areas Project Management Cook Day 1 in the pm # 4 / 28

Project Master Office Ø Promulgates and Reviews all changes to the initial Scope, Schedule, and Budget Ø Consists of: ØProject Scope Management ØProject Time Management ØProject Cost Management ØProject Integration Management Project Management Cook Day 1 in the pm # 5 / 28

Scope Management Ø Ensures all the work required, and only the work required, to complete the project is done Ø Consists of ØInitiation ØScope planning ØScope definition ØScope verification ØScope change control Project Management Cook Day 1 in the pm # 6 / 28

Time Management Ø Ensures the timely completion of the project Ø Consists of ØActivity definition ØActivity sequencing ØActivity duration estimating ØSchedule development ØSchedule control Project Management Cook Day 1 in the pm # 7 / 28

Cost Management Ø Ensures that the project is completed within the budget Ø Consists of ØResource planning ØCost estimating ØCost budgeting ØCost control Project Management Cook Day 1 in the pm # 8 / 28

Quality Management Ø Ensures that the project’s parts and whole satisfy the performance specifications and purposes of the project Ø Consists of: ØQuality planning and specification ØQuality assurance (process, mostly before) ØQuality control (event, mostly after) Project Management Cook Day 1 in the pm # 9 / 28

Human Resources Management Ø Ensures effective use of the people involved with the project Ø Consists of ØTalent and Skill requirements ØOrganizational planning ØStaff acquisition ØTeam development Project Management Cook Day 1 in the pm # 10 / 28

Effects of Organizational Structure Project Management Cook Day 1 in the pm # 11 / 28

Communications Management Ø Ensures the timely and appropriate generation, collection, dissemination, storage, and ultimate disposition of project information Ø Consists of ØCommunications planning ØInformation distribution ØPerformance reporting ØAdministrative closure Project Management Cook Day 1 in the pm # 12 / 28

Risk Management Ø Ensures the ultimate elimination of risk by identifying, analyzing, acting, and adjusting Ø Consists of Ø Risk identification and Ø Risk quantification Ø Contingency identification and analysis Ø Risk response development Ø Risk response Ø Outcome prediction Project Management Cook Day 1 in the pm # 13 / 28

Procurement Management Ø Ensures the complete acquisition of contracted goods and services Ø Consists of ØProcurement planning ØSolicitation ØSource selection & contracting ØContract administration ØContract close-out Project Management Cook Day 1 in the pm # 14 / 28

Management Integration Ø Ensures that the completion of all the work will result in the satisfaction of the goals Ø Consists of: ØMaster Plan Maintenance ØConfiguration Control: coordinates platforms and interfaces across the entire project ØOverall Change Control: coordinates changes across the entire project Project Management Cook Day 1 in the pm # 15 / 28

Project Management Tools Ø Project Charter and Scope Definition Ø Work Breakdown Structure Ø Gantt Chart Ø PERT charts Ø Critical path analysis Ø Cost estimates Ø Weekly Task Report (example) Ø Earned Value Analysis Ø Project Progress Summary Ø Problem Solving Process Project Management Cook Day 1 in the pm # 16 / 28

Project Charter Ø Ø Name: IT Upgrade Project Start: 03. 11. 4 Finish: 04. 05. 4 Manager: Kim Nguyen, x 6125 knguyen@ourco. com Objective: Bring all hardware and software into conformance with new corporate standards (attached), including servers and midrange computers as well as network hardware and software. Ø Budget: Direct Labor, $500, 000; Hardware and software $1, 000. Ø Approach: · Update the IT inventory database to determine upgrade needs · Develop detailed cost estimate for project and report to CIO · Issue a request for quotes (RFQ) to obtain hardware and software Project Management Cook Day 1 in the pm # 17 / 28

Work Breakdown Structure I Project Management Cook Day 1 in the pm # 18 / 28

Work Breakdown Structure II Project Management Cook Day 1 in the pm # 19 / 28

Work Breakdown Structure III Project Management Cook Day 1 in the pm # 20 / 28

Gantt Chart Project Management Cook Day 1 in the pm # 21 / 28

PERT Chart & CPA The critical path is shown in red; if any of its tasks are delayed, then the project completion will also be delayed. Project Management Cook Day 1 in the pm # 22 / 28

Weekly Task Report (by WBS) 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. Expected Completion 200__. ____ (95% confidence) Δ Actual Cost (in-house) ____ , _____ RMB (+ => expense) Δ Actual Cost (contracted) ____ , _____ RMB (+ => overrun) Δ Actual Cost (purchases) ____ , _____ RMB (- => refund) Δ Quality Issues? ___ (quality is expected to be excellent) Δ Contracting/Purchasing Issues? ___ (if “Y”, attach explanation Δ Resource Issues? (Staff, Material, Equipment) ___ , ___ Δ Integration/Dependency Issues? ___ Δ Catastrophe Possibility? ___ Δ Other Issues? ___ (Scope, surprise, opportunity, infrastructure, …) Δ Notices (vacations, emergencies, changes, contact, …): ___________________________ Project Management Cook Day 1 in the pm # 23 / 28

Earned Value Analysis (EVA) Project Management Cook Day 1 in the pm # 24 / 28

Project Progress Summary <NAME> In-House Contracted Purchases (<Budget> : <Scheduled completion>) (<Budget> : %$) Schedule: % on-time (budget wtd. ) % completed (budget weighted) Estimated completion date Estimation trend (10 week) Schedule variance (budget wtd. ) Schedule Performance Index Cost: % within budget % spent to date Budget variance Budget Performance Index Issues: Serious open (# : trend) Situation: (need mgmt. help? ) Project Management Cook Day 1 in the pm # 25 / 28

Problem Solving Procedure 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. Clarify – comprehensive, specific, quantitative Suspect – generate suspect list for focus Investigate – do triage on suspects, add new ones Explore – identify possible solutions; use 5 whys Screen – evaluate alternative solutions, have criteria Rank – rank alternatives , systematically & judgmentally Select – decide on best solution – convey to affected Plan – plan and change Project Plan accordingly Implement (Do) – and check carefully (this is ad hoc) Evaluate, adjust, &, when done, record (for posterity) Project Management Cook Day 1 in the pm # 26 / 28

Knowledge Map with Stages Project Management Cook Day 1 in the pm # 27 / 28

Concluding Remarks Ø Questions and Answers Ø Thank you, again. You can find a copy of this lecture (500 KB) on the Internet at: http: //cha 4 mot. com/PM Project Management Cook Day 1 in the pm # 28 / 28