Project Management Institute Baltimore Chapter PMBOK Version 5

Project Management Institute – Baltimore Chapter PMBOK Version 5 – What are the Changes? Mike Berendt, PMP, PMI-RMP 1

Agenda q q PMBOK Review Scope Major Changes by Knowledge Area/Chapter Implementation Timelines Copyright

Scope of the Review q Incorporate comments and feedback on Version 4 from practitioners q Align PMBOK with: Ø PMI Lexicon Ø Other PMI Standards – Scheduling, Risk, Agile, Pg. MP. etc Ø ISO 21500 q Consider project management role delineation study results q Reposition Chapter 3 (The Standard for Project Management) as a standalone, ANSI approved standard (Appendix) within the Fifth Edition Copyright © 2007 PMI BC – All Rights Reserved 3

Major Changes q Business Rules established for Inputs, Tools & Techniques and Outputs (ITTO) Ø Project Management plan is input for all processes that produce a subsidiary plan as output, eg. Scope Management Plan Ø Documents specifically named when created as a primary output, eg. Scope Management Plan; captured as part of “Project Documents Updates” subsequently Ø Precedence rules established for input and output lists – plans, subsidiary plans, baselines, data/reports, updates, enterprise environmental factors, organizational process assets Copyright © 2007 PMI BC – All Rights Reserved 4

Major Changes q For consistency and clarity, four new Planning Processes were added to create subsidiary plans that are part of the overall project management plan Ø Ø Plan Scope Management Plan Schedule Management Plan Cost Management Plan Stakeholder Management Copyright © 2007 PMI BC – All Rights Reserved 5

Major Changes q For consistency and clarity, the monitor and controlling processes were named using the form “Control {XXX}”, since controlling includes monitoring – eg. Monitor and Control Risks changed to Control Risks q Chapter 3 was downsized to introduce the project management processes and Process Groups but not list each individual process; most of this content was moved to an Appendix as the ANSI standard Copyright © 2007 PMI BC – All Rights Reserved 6

Major Changes q Chapter 10 was separated into two distinct Knowledge Areas: Project Communications Management and Project Stakeholder Management q New Chapter 13 – Project Stakeholder Management Ø Ø 13. 1 Identify Stakeholders 13. 2 Plan Stakeholder Management 13. 3 Manage Stakeholder Engagement 13. 4 Control Stakeholder Engagement Copyright © 2007 PMI BC – All Rights Reserved 7

Major Changes q Redefined terms to align with the DIKW (data, information, knowledge, wisdom) model used in the field of Knowledge Management Ø Work Performance Data - The raw observations and measurements identified during activities being performed to carry out the project work – ex. percent of work completed, actual costs Ø Work Performance Information - The performance data collected from various controlling processes, analyzed in context and integrated based on relationships across areas – ex. status of deliverables and forecasted estimates to complete. Ø Work Performance Reports - The physical or electronic representation of work performance information compiled in project documents, intended to generate decisions, actions, or awareness – ex. status reports and updates Copyright © 2007 PMI BC – All Rights Reserved 8

Refined Data Model Copyright © 2007 PMI BC – All Rights Reserved 9

Project Integration Management PMBOK Version 4 PMBOK Version 5 4. 1 Develop Project Charter 4. 2 Develop Project Management Plan 4. 3 Direct and Manage Project Execution 4. 3 Direct and Manage Project Work 4. 4 Monitor and Control Project Work 4. 5 Perform Integrated Change Control 4. 6 Close Project or Phase Copyright © 2007 PMI BC – All Rights Reserved 10

Project Scope Management PMBOK Version 4 PMBOK Version 5 5. 1 Plan Scope Management 5. 1 Collect Requirements 5. 2 Define Scope 5. 3 Create WBS 5. 4 Verify Scope 5. 5 Validate Scope 5. 5 Control Scope 5. 6 Control Scope Copyright © 2007 PMI BC – All Rights Reserved 11

Project Time Management PMBOK Version 4 PMBOK Version 5 6. 1 Plan Schedule Management 6. 1 Define Activities 6. 2 Sequence Activities 6. 3 Estimate Activity Resources 6. 4 Estimate Activity Durations 6. 5 Develop Schedule 6. 6 Control Schedule 6. 7 Control Schedule Copyright © 2007 PMI BC – All Rights Reserved 12

Project Cost Management PMBOK Version 4 PMBOK Version 5 7. 1 Plan Cost Management 7. 1 Estimate Costs 7. 2 Determine Budget 7. 3 Control Costs 7. 4 Control Costs Copyright © 2007 PMI BC – All Rights Reserved 13

Project Quality Management PMBOK Version 4 PMBOK Version 5 8. 1 Plan Quality Management 8. 2 Perform Quality Assurance 8. 3 Perform Quality Control 8. 3 Control Quality Copyright © 2007 PMI BC – All Rights Reserved 14

Project Human Resource Management PMBOK Version 4 PMBOK Version 5 9. 1 Develop Human Resource Plan 9. 1 Plan Human Resource Management 9. 2 Acquire Project Team 9. 3 Develop Project Team 9. 4 Manage Project Team Copyright © 2007 PMI BC – All Rights Reserved 15

Project Communications Management PMBOK Version 4 PMBOK Version 5 10. 1 Identify Stakeholders Moved to 13. 1 10. 2 Plan Communications 10. 1 Plan Communications Management 10. 3 Distribute Information 10. 2 Manage Communications 10. 4 Manage Stakeholder Expectations Moved to 13. 3 10. 5 Report Performance 10. 3 Control Communications Copyright © 2007 PMI BC – All Rights Reserved 16

Project Risk Management PMBOK Version 4 PMBOK Version 5 11. 1 Plan Risk Management 11. 2 Identify Risks 11. 3 Perform Qualitative Risk Analysis 11. 4 Perform Quantitative Risk Analysis 11. 5 Plan Risk Responses 11. 6 Risk Monitoring and Control 11. 6 Control Risks Copyright © 2007 PMI BC – All Rights Reserved 17

Project Procurement Management PMBOK Version 4 PMBOK Version 5 12. 1 Plan Procurements 12. 1 Plan Procurement Management 12. 2 Conduct Procurements 12. 3 Administer Procurements 12. 3 Control Procurements 12. 4 Close Procurements Copyright © 2007 PMI BC – All Rights Reserved 18

Project Stakeholder Management PMBOK Version 4 PMBOK Version 5 10. 1 Identify Stakeholders 13. 2 Plan Stakeholder Management 10. 4 Manage Stakeholder Expectations 13. 3 Manage Stakeholder Engagement 13. 4 Control Stakeholder Engagement Copyright © 2007 PMI BC – All Rights Reserved 19

Chapter 13 Process Flow Project Charter Stakeholder Register Identify Stakeholders Plan Stakeholder Management Perform Integrated Change Control Stakeholder Management Plan Change Control Stakeholder Engagement Requests Issue Log Manage Stakeholder Engagement Copyright © 2007 PMI BC – All Rights Reserved 20

Summary of Changes q 1 new Knowledge Area/Chapter – Project Stakeholder Management q 5

Implementation Timelines q 15 January 2013 – PMBOK, Version 5 available in print q January-July 2013 – Registered Education Providers (REPs) modify training classes, boot camps, and educational materials to incorporate Version 5 changes q 31 July 2013 – Last PMP exam based on PMBOK, Ver. 4 q 1 August 2013 – Full implementation of PMBOK, Version 5 with PMP exam aligned to new knowledge areas and processes Copyright © 2007 PMI BC – All Rights Reserved 22

Questions? ? ? Mike Berendt, PMP, PMI-RMP Vice President, Programs (Retired) & Columbia Site Director 410 -908 -6777 Mike. Berendt@pmibaltimore. org 23