Project Management Framework PMP Study Group Project Management

Project Management Framework PMP Study Group Project Management Framework PMP Prep Course - Framework - PMBOK 4 th Edition - Version 2. 0

Project Management Framework Goals for Today Understand Concepts in Chapter 1 - Introduction Purpose of PMBOK Project & Project Management Relationships between Project Management, Program Management & Portfolio Management Project Management vs. Operations Management Enterprise Environmental Factors Understand Concepts in Chapter 2 – Project Life Cycle & Organization Project Life Cycle Projects vs. Operational Work Stakeholders Organizational Influences on Project Management Understand Concepts in Chapter 3 – Project Management Processes for a Project Management Process Interactions Project Management Process Groups PMP Prep Course - Framework - PMBOK 4 th Edition - Version 2. 0

Project Management Framework Purpose of The PMBOK Guide Provides knowledge that is generally accepted as good practice in the profession of project management. Applicable to most projects, most of the time. Widespread consensus that it provides value and it is useful. Application of these skills, tools and techniques enhances the chance of success. Provides & promotes a common vocabulary Standard foundation for project management, professional development programs and certifications PMP Prep Course - Framework - PMBOK 4 th Edition - Version 2. 0

Project Management Framework What is a Project? A temporary endeavor undertaken to produce a unique service, product or result. PMBo. K® Guide, 4 th Edition, Glossary Repetitive elements doesn’t change fundamental uniqueness of the work – Think building a highway or a building! PMP Prep Course - Framework - PMBOK 4 th Edition - Version 2. 0

Project Management Framework What is Project Management? Application of knowledge, skills, tools and techniques to project activities to meet project requirements PMBo. K® Guide, 4 th Edition, Glossary Accomplished through 5 process groups Initiating Planning Executing Monitoring & Controlling Closing PMP Prep Course - Framework - PMBOK 4 th Edition - Version 2. 0

Project Management Framework Managing a Project Identifying requirements Managing stakeholders Balancing competing project constraints such as: Scope Quality Schedule Budget Resources Risk PMP Prep Course - Framework - PMBOK 4 th Edition - Version 2. 0

Project Management Framework Programs Group of related projects managed in a coordinated way to obtain benefits and control not available from managing them individually PMBo. K® Guide, 4 th Edition, Glossary May include elements of related work outside of projects Projects may or may not be part of a program but programs will always have projects PMP Prep Course - Framework - PMBOK 4 th Edition - Version 2. 0

Project Management Framework Portfolios Collection of project or programs that are grouped together to facilitate effective management to meet strategic goals PMBo. K® Guide, 4 th Edition, Glossary May or may not be interdependent or directly related PMP Prep Course - Framework - PMBOK 4 th Edition - Version 2. 0

Project Management Framework Relationship Between Project Management, Program Management & Portfolio Management PMBo. K® Guide, 4 th Edition, p. 8 PMP Prep Course - Framework - PMBOK 4 th Edition - Version 2. 0

Project Management Framework Strategic Considerations for Projects Market Demand Strategic Opportunity Customer Request Technological Advance Legal Requirements PMP Prep Course - Framework - PMBOK 4 th Edition - Version 2. 0

Project Management Framework Project Management Office Oversees the management of projects, programs or portfolios Structure may differ depending on the organization Supports project managers. It may include: Infrastructure: training, software, tools Mentoring and support Managing shared resources Identifying & developing project management methodology, best practices and standards Quality assurance Coordinating communications across projects PMP Prep Course - Framework - PMBOK 4 th Edition - Version 2. 0

Project Management Framework Operations Management & Relationship to Project Management Managing ongoing execution of activities that produce the same product or provide a repetitive service is operations management Project management intersect with operations management Closeout phases Development of a new product, upgrades or expansion Improvement of operations or product development process PMP Prep Course - Framework - PMBOK 4 th Edition - Version 2. 0

Project Management Framework Enterprise Environmental Factors Any or all external environmental factors and internal organizational environmental factors that surround or influence the project’s success. PMBo. K® Guide, 4 th Edition, Glossary Organizational culture, structure, communication channels & processes Governmental or industry standards Infrastructure Marketplace conditions Political climate Project management information systems PMP Prep Course - Framework - PMBOK 4 th Edition - Version 2. 0

Project Management Framework Project Life Cycle Collection of generally sequential and sometime overlapping project phases Phases are determined by management, industry and control needs of an organization Cost, risk, stakeholder influence and uncertainty change over time PMP Prep Course - Framework - PMBOK 4 th Edition - Version 2. 0

Project Management Framework Characteristics of a Project Life Cycle Over Time PMBo. K® Guide, 4 th Edition, p. 17 PMP Prep Course - Framework - PMBOK 4 th Edition - Version 2. 0

Project Management Framework Characteristics of a Project Life Cycle Over Time PMBo. K® Guide, 4 th Edition, p. 16 PMP Prep Course - Framework - PMBOK 4 th Edition - Version 2. 0

Project Management Framework Project Phases are generally sequential Phases may overlap (fast-tracking) Phases may iterate (spiral) Phases are marked by some technical transfer or handoff – natural point to assess for change or termination Phase exits, milestones, phase gates, decision gates, stage gates, kill points Phases are determined by organizational/industrial methodologies and product life cycle Phases should be defined to minimize risk PMP Prep Course - Framework - PMBOK 4 th Edition - Version 2. 0

Project Management Framework Phase to Phase Relationships Sequential – a phase starts once previous phase is complete PMBo. K® Guide, 4 th Edition, p. 21 PMP Prep Course - Framework - PMBOK 4 th Edition - Version 2. 0

Project Management Framework Phase to Phase Relationships Overlapping – a phase starts prior to completion of the previous phase PMBo. K® Guide, 4 th Edition, p. 21 PMP Prep Course - Framework - PMBOK 4 th Edition - Version 2. 0

Project Management Framework Phase to Phase Relationships Iterative – only one phase is planned at a time Planning for next phase is done as work progresses on current phase Useful for undefined, uncertain or rapidly changing environments PMP Prep Course - Framework - PMBOK 4 th Edition - Version 2. 0

Project Management Framework Stakeholders Persons or organizations actively involved in the project or whose interests may be positively or negatively affected by the performance or completion of the project PMBo. K® Guide, 4 th Edition, Glossary May be able to exert influence over project, deliverables or team members May be internal and/or external to the project PMP Prep Course - Framework - PMBOK 4 th Edition - Version 2. 0

Project Management Framework Relationship Between Stakeholders & The Project PMBo. K® Guide, 4 th Edition, p. 24 PMP Prep Course - Framework - PMBOK 4 th Edition - Version 2. 0

Project Management Framework Key Stakeholders Project Manager Customer/User Portfolio Managers Program Managers Project Team Members Project Management Team Sponsor Functional Managers PMO PMP Prep Course - Framework - PMBOK 4 th Edition - Version 2. 0

Project Management Framework Stakeholder Expectations The project management team must identify stakeholders, determine their requirements, and then manage and influence those requirements. The project manager must manage stakeholder expectations which can be difficult because they often have conflicting objectives. PMP Prep Course - Framework - PMBOK 4 th Edition - Version 2. 0

Project Management Framework Organizational Structure Functional Organization – organization is grouped by areas of specialization. Projectized Organization – the entire company is organized by projects Matrix Organization – combines the best of both functional and projectized structures There are strong, balanced and weak matrix organizations PMP Prep Course - Framework - PMBOK 4 th Edition - Version 2. 0

Project Management Framework Organizational Structure PMBo. K® Guide, 4 th Edition, p. 28 PMP Prep Course - Framework - PMBOK 4 th Edition - Version 2. 0

Project Management Framework Functional Organization PMBo. K® Guide, 4 th Edition, p. 29 PMP Prep Course - Framework - PMBOK 4 th Edition - Version 2. 0

Project Management Framework Projectized Organization PMBo. K® Guide, 4 th Edition, p. 31 PMP Prep Course - Framework - PMBOK 4 th Edition - Version 2. 0

Project Management Framework Weak Matrix Organization PMBo. K® Guide, 4 th Edition, p. 29 PMP Prep Course - Framework - PMBOK 4 th Edition - Version 2. 0

Project Management Framework Organizational Structure Tips Specific to Weak Matrix Organization Project Expediter – Lowest amount of authority in a project. An expediter is an assistant and often coordinates communications. A project expeditor does not make or enforce decisions. Project Coordinator – Some power to make decisions but limited. Reports to a higher level manager for most decisions. Tight Matrix – This is having the project team co-located in one room. Think war room. No relation to organizational structure. PMP Prep Course - Framework - PMBOK 4 th Edition - Version 2. 0

Project Management Framework Balanced Matrix Organization PMBo. K® Guide, 4 th Edition, p. 30 PMP Prep Course - Framework - PMBOK 4 th Edition - Version 2. 0

Project Management Framework Strong Matrix Organization PMBo. K® Guide, 4 th Edition, p. 30 PMP Prep Course - Framework - PMBOK 4 th Edition - Version 2. 0

Project Management Framework Composite Organization PMBo. K® Guide, 4 th Edition, p. 31 PMP Prep Course - Framework - PMBOK 4 th Edition - Version 2. 0

Project Management Framework Organizational Process Assets Any or all process related assets from any or all of the organizations involved that can be used to influence the project’s success. PMBo. K® Guide, 4 th Edition, Glossary Include formal and informal plans, policies, procedures & guidelines Include knowledge bases such as lessons learned and historical information Include any completed schedules, risk data, earned value data Grouped as Processes & Procedures and Corporate Knowledge Base PMP Prep Course - Framework - PMBOK 4 th Edition - Version 2. 0

Project Management Framework Organizational Process Assets Processes & Procedures may include: Standard processes and policies Standardized guidelines, work instructions, evaluation criteria Templates Organization communication requirements Project closure guidelines Financial control procedures Issue & defect management procedures Change control procedures Risk control procedures Procedures for prioritizing, approvals and issuing work PMP Prep Course - Framework - PMBOK 4 th Edition - Version 2. 0

Project Management Framework Organizational Process Assets Corporate Knowledge Base may include: Process measurement databases Project files Historical information and lessons learned knowledge bases Issue and defect management databases Configuration management knowledge bases Financial databases PMP Prep Course - Framework - PMBOK 4 th Edition - Version 2. 0

Project Management Framework Process Groups Initiating Planning Executing Monitoring & Controlling Closing PMP Prep Course - Framework - PMBOK 4 th Edition - Version 2. 0

Project Management Framework Process Group - Initiating Project objectives are stated Project manager assigned High level description of scope, deliverables, duration and resources Develop project charter Identify stakeholders Determine initial assumptions, risks and constraints PMP Prep Course - Framework - PMBOK 4 th Edition - Version 2. 0

Project Management Framework Process Group - Planning Project objectives are developed Description of scope, deliverables, duration and forecast of resources Finalize requirements Determine roles and responsibilities Risk analysis Develop project management plan Get approval of the plan PMP Prep Course - Framework - PMBOK 4 th Edition - Version 2. 0

Project Management Framework Process Group - Executing Coordinating project, people and resources Integrating and coordinating activities Implements approved changes Perform quality assurance Executing is specifically the processes for completing the work and project’s objectives PMP Prep Course - Framework - PMBOK 4 th Edition - Version 2. 0

Project Management Framework Process Group – Monitoring & Controlling Monitors the project activities against the project plan and the project baseline Influences factors outside normal change control procedures so that only approved changes are implemented Perform scope, cost, risk, schedule, quality and integrated change control Manage all aspects of the project efforts PMP Prep Course - Framework - PMBOK 4 th Edition - Version 2. 0

Project Management Framework Process Group – Closing Get formal acceptance of phase or project Close procurements Complete reporting and lessons learned Release resources PMP Prep Course - Framework - PMBOK 4 th Edition - Version 2. 0

Project Management Framework How Process Groups Interact in a Phase or Project PMBo. K® Guide, 4 th Edition, p. 41 PMP Prep Course - Framework - PMBOK 4 th Edition - Version 2. 0 43

Project Management Framework Questions ? PMP Prep Course - Framework - PMBOK 4 th Edition - Version 2. 0

Project Management Framework Good Luck!! PMP Prep Course - Framework - PMBOK 4 th Edition - Version 2. 0