PROJECT MANAGEMENT Dr Raghu Bista Gobinda Bhandari Contents
PROJECT MANAGEMENT Dr Raghu Bista / Gobinda Bhandari
Contents 2 Concept of Project Roles of Project Cycle Project Management Guiding Principles and relevant documents 6/9/2021
3 What is Project and What is not? 6/9/2021
What is Project? 4 A project can be considered to be any series of activities and tasks that: § Have specific objective to be completed within certain specifications. § Have defined start and end dates § Have funding limits § Consume resources human and non-human 6/9/2021
What is Project? Cont… 5 Project may range from small infrastructure project to more complex multipart project such as integrated hydroelectric project with irrigation, power and tourism as its components. Some examples are: � Melemchi Drinking Water Project, � Upper Tamakoshi Hydro Power Project, � Amazon's "Octocoper" Mini- drones concept project, � Google’s Driverless Car Project 6/9/2021
Project vs Operation 6 Project Regular Operation § One shot § Ongoing § New process or § Repeat process or product § People are product § heterogeneous § Greater uncertainty of performance, cost, schedule People are homogeneous § Greater certainty of performance, cost, 6/9/2021 schedule
Roles of Project 7 Project is one of the principle means by which we change our world. Organizations compete by planning and execution of new projects Projects are the means to execute strategies of organization Projects are the basic building blocks of development. Without successful project identification, preparation and implementation, development plans are no more than wishes (Dennis 6/9/2021 A. Rondineli (1976), Project Management Quarterly, Vol VII (1)
Project as a Dream of the Organization 8 Dream of www. amazon. com to modernize delivery of goods to customers using drones Dream of Google to develop Self Driving Car Dream of Nepal to Make Modern Second International Airport in Bara District Dream of Kathmandu Metropolitan City to make Mono Rail System 6/9/2021
Plan, Program and Project 9 Plan Programs Projects 6/9/2021
Project Cycle 10 Identification Evaluation Pre-Feasibility Study Termination Feasibility Study Implementation Appraisal/Approval 6/9/2021
Project Management 11 Project management is the planning, organizing, executing and controlling works within a time frame and budget for achieving objectives. 6/9/2021
12 Project Management Involves Defining project scope Dividing project into tasks and activities Deciding the types of project organizations suitable for project Establishing project offices and acquiring people Managing Team Managing Stakeholders Managing Risks Managing Outsourcing Executing plan, monitoring performance and correcting deviation 6/9/2021 Reporting
Organizing Project 13 Functional Organization Pure Project Organization Matrix Organization 6/9/2021
Project Manager (PM) 14 Responsible for achieving the project objectives. Involves in planning , organizing , coordinating and controlling project performance. Refines and updates plans and schedules Develops mechanism to facilitate communication between the project manager and top management, functional areas and the clients. 6/9/2021
15 Functions of Project Manager To prepare budget and schedule To help select people to serve on the project team To motivate team members To procure works, goods and services To facilitate communication between top management and other stakeholders To manage conflicts among various stakeholders To monitor and control To prepare and submit report to Govt and donors on time (monthly, quarterly, annual reports, and 6/9/2021
Quality of Project Manager 16 A good Project Manager needs to be: q Firm & decisive, fair, dedicated, and a motivator q Good & regular communication/interaction with staff. q Demonstrating strong leadership and management. q Recognize staff performances. q Provide work place tools and conducive working conditions. q Ensure regular project plan monitoring and actions q Be in full control for getting work done 6/9/2021 on time
Consultant in the Project 17 The reasons for appointing a consultant are: § To gain from the consultant's deep knowledge and rich experience § An independent consultant will view all matters in an unbiased manner. § To give full attention to the particular project as the functional experts will have many other responsibilities. 6/9/2021
Managing Team 18 A team is a small number of people with complementary skills who are committed to a common purpose, performance goals, and approach for which they hold themselves mutually accountable (Harvard Business School) Project team is responsible for completing the project (doing the work) according to the project schedule. 6/9/2021
Making the Project Team 19 When we have a dream, we need a team to accomplish it. Designing a dream team Identify necessary skills of team members Talk to potential team members matching skill Add key team members Develop team members Remove ineffective team members Motivate team members 6/9/2021 for effective
Managing Stakeholders 20 Stakeholders are defined as an individuals or groups or organizations who are influencing/affected/ involved/interested in the project and can potentially impact, either positively or negatively. Identifying stakeholders, their interests, power and influence Develop strategies to manage for positive results the impacts of stakeholders on the 6/9/2021 project
Managing Procurement 21 Procurement is the act of acquiring goods, works and services by projects or organizations at the best possible cost in the right quantity and quality at required time. Analyze markets Selecting sellers/suppliers/contractors/consultants awarding contracts Managing contracts 6/9/2021 and
Managing Schedule 22 Prepare time schedule Give extra care to critical activities in order to complete them in scheduled time. Making priorities in resource allocation to critical activities Ensuring critical activities get done on time Regular monitoring and reporting Awareness of Schedule 6/9/2021
Managing Resource 23 Careful planning and managing of resource is necessary to deliver project results in time. Updating resource plan as per updated schedule Acquiring resource as per required Prioritizing resources for critical activities 6/9/2021
Managing Quality 24 Managing quality means to assure project deliverable as per specification. Are Inputs as per requirement? Are labour skilled as per needed? Is process as per standard? Does project output as per specification? 6/9/2021
Managing Budget 25 Assuring timely budget available q Making effective and efficient use of budget q 6/9/2021
Managing Risks 26 Identifying different risks during execution Analyzing risks and making strategy to reduce risks Tracking identified risks, monitoring residual risks and identifying new risks Executing risk reduction plans and evaluating their effectiveness 6/9/2021
Project Monitoring and Control 27 Project monitoring is observing or checking on project activities : To identify the current status of the project To identify deviation of the project cost, schedule and quality with the plan To identify potential problems. 6/9/2021
Project Monitoring and Control… 28 A project monitoring system involves determining What data to collect How, When, and Who will collect the data Analysis of the data Reporting current progress 6/9/2021
29 Controlling and Moving Ahead To engage in some form of corrective action to minimize or remove the deviations. Updating plan, speeding up activities, maintaining quality and moving ahead to complete project deliverables 6/9/2021
Common Dimensions for Success Factors 30 Scope Time Quality 6/9/2021
31 q q Policies/Guideline for Project Management Many principles, policy and guidelines describe the way project should be developed and implemented. In the project Preparation Phase, these documents describe what should be studied analyzed. q Environment Protection Act 1996, q Environment Protection Regulation 1997, q National Environmental Impact Assessment 6/9/2021 Guidelines, 1993.
During Project Implementation 32 Public Procurement Act/Regulation of Go. N, Nepal World Bank Procurement Guidelines ADB Procurement and Consultant Selection Guidelines ADB Safeguards Policy Statement ADB Project Administration Manual (PAM) 6/9/2021
Ethical Guides for Public Sectors officials while working in Procurement 33 Be independent Act only in the interest of the organization Follow the law Work hard for efficiency Take nothing, ever Do not socialize with venders Do not play favorites (promoting competition, fairness, equal opportunity) Maintain confidentiality 6/9/2021
34 Thank You 6/9/2021
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