Project Management Cycle and AIMS institutional arrangements and

Project Management Cycle and AIMS, institutional arrangements and policies Podgorica, 14 -15 May 2007 Gabriel Accascina

AIMS and Project execution • Aid Coordination Unit Policies • Planning and Project preparation • Funding • Implementation • Monitoring and evaluation • Not discussed: DIS issues, specific IPA issues

Policies • Role of the ACU, Donors, SPOs in information acquisition and distribution. • Data entry issues in AIMS as daily management tool • Central reporting mechanism within ACU • Security and availability of data to the public

Placement of AIMS • As a distributed tool for SPOs/Line Ministries to manage projects on a daily basis from planning to monitoring • As a tool for ACU for planning, funding, reporting, decision support

Planning and Project Preparation • Project preparation at line-ministry level – Planning: needs assessment, review of National Strategy, PIPs and applicable documentation – Ideas: translation into concept notes – Tools for project documentation (fiche) preparation and approval cycle – Promoting one national standard and quality level – Streamlined costing procedures – Streamlined indicators and means of verification – Record keeping of project documentation

Financial Planning and Funding – Presentation of projects to donors for funding either at the LM level or centrally – Financial tracking of funds available internally and funding gaps, links to national budget and treasury – Web-based project information – Decision making support for project approval, links to national entities, donors information

Implementation – Daily management tasks, calendaring – Disbursement and expenditures, financial flows – Physical progress according to indicators – Required reports and project reviews according to donor/gov. guidelines

Monitoring – Monitoring and update of stated indicators – Impact assessment – Risk analysis

ACU and national-level functions – At a glance project records – Aggregation of project by status – Support in funding process – Reporting – Documentation