PROJECT MANAGEMENT Chapter5 1 Project Management Project Management

PROJECT MANAGEMENT Chapter-5 1

Project Management • Project Management – > a carefully planned and organized effort to accomplish a specific (and usually) onetime effort. www. managementhelp. org (retrieved 7/2/08) > A project is a series of tasks and activities that has a stated goal and objectives, a schedule with defined start and end dates, and a budget that sets limits on the project’s dedicated use of resources. SHRM Learning System, © 2008 , Module One Strategic Management, p. 1 -21 2

Project Management • Projects are characterized by – > A group of people > A goal > Limited time and money > A level of uncertainty regarding achievement 3

The Process of Project Management • Project Management Life Cycle > Defining (Scoping) • Answers the question – What will be covered by this project? > Planning • Identifies: Who, What, When and With what resources > Executing • Organizing people, allocating resources and scheduling tasks > Monitoring and Controlling • Tracking progress and taking corrective actions > Closing • Project completion and evaluation 4

The Process of Project Management • The MPMM Project Management Life Cycle > Project Initiation • Project Definition > Project Planning • Detailed Planning > Project Execution • Monitoring and Control > Project Closure • Post Implementation Review www. mpmm. com/project-management-methodology 5

Cyclical Project Management • DANS 6 -stage project management method depicted as a cycle instead of a linear process 6

PM Tools – Gantt Chart 7

PM Tools – PERT Chart 8

PM Tools – Event Chain 9

PM Tools – Run Chart 10

Project Management Software • Desktop > Microsoft Project > Cerebral Project • Web based > @task > Project Insight • Opensource > Kplato > Openwork Bench > dot. Project 11

MANAGING PROJECTS AND HRIS 12

Managing Projects • Control Factors > Time • Scheduling / Gnatt and PERT Charts > Money • Budget projections > Quality • Good enough is good > Organization • Managing the project team > Information • Communication and decision making 13

People and the Project • Project Stakeholders and Tasks > The Project Sponsor • Member of management • Leadership role in getting project approved, funded and off the ground > Organizational Management • Identifies need for the project • Approves budget and assesses risk 14

People and the Project • Project Stakeholders and Tasks > The Project Manager • Manages the team and the process, has ultimate responsibility for project success > Roles of the Project Manager • Interpersonal • Informational • Decisional 15

People and the Project • Project Stakeholders and Tasks > The Project Team • Carries out the activities for project completion 16

Communications • Within the Project Team > Kick-off meeting • Communications Plan: who, when, what, how • Review/scope • Technical review > Establish how the team will be informed of issues and decisions • Face-to-face • Email • Virtual teams > International communications • One voice • Language of customer > Informing stakeholders 17

Leadership • Effective Project Managers > > > > Problem-Solving expertise Leadership expertise Context knowledge Analytical skill People skills Communication skills Administrative expertise 18

Project Management and HRIS • Integrating HRIS systems > Project Management expertise > HR knowledge > Foundation Business knowledge > Understanding of the Organization 19

PM Phases in an HRIS Implementation • • • Initiation Planning Executing Controlling Closure/Evaluation 20

Initiation • • Feasibility study Establish charter Set up project office Review phase 21

Project Planning • Resource plan: > People > Financial > Time • Quality • Risk • Communication • Procurement of materials • Contact suppliers • Contingency plan • Perform review of planning phase 22

Project Execution • Doing the project – Build the deliverables • Monitor and Control > Time > Cost > Quality > Risk > Resources > Acceptance > Communications 23

Project Execution • Issues Management • Change Process • Review of Project Execution 24

Project Control • Set baselines • Measure: > Progress > Performance • Compare: > Plan > Actual • Take action 25

Closure/Evaluation • • Project closure Project review Project evaluation Lessons learned 26

HRIS IMPLEMENTATION SECTION #4 27

Application of HRIS • Strategic Management > Environmental scanning > Tracks quality and productivity improvements • Workforce Planning and Employment > Tracks promotions, transfers, hiring and termination rates > Maintains and prints EEOC data in the required form > Prints applicant flow and utilization reports for affirmative action programs • Human Resource Development > > Outlines career path development Tracks, education, skills and training programs Registers employees in courses Evaluates employee performance 28

Application of HRIS • Total Rewards > Tracks salary survey information > Tracks retirement planning, tuition reimbursement, COBRA and HIPAA info. > Facilitates benefit administration and salary analysis across job classifications • Employee and Labor Relations > Stores employee discipline records > Records union data and labor distribution data > Maintains attitude survey results • Risk Management > Identifies accident and illness trends > Tracks safety records, insurance and workers’ comp. claims > Monitors high-risk conditions and accidents 29

Data Security Issues • What’s causing the problem? > Inconsistent legal standards > More telecommuters and distance workers > More use of vendors and outsourcing > Increasing of organization wide IT systems > Demand for ease of use for e-mail, downloads, etc. 30

Change Management and HR Integrating HRIS • What is the role of HR during change? > Recognize individuals may react negatively to > > > > change Anticipate resistance and find ways to deal with it Show commitment and present a positive attitude toward the change Involve people in the process Ensure top management is visible and supportive Remind management and others that change is a process and successful change takes time Reinforce change with incentives Communicate with employees & management 31