Project Management Chapter 11 Outline v Project Management

Project Management Chapter 11

Outline v Project Management – defined v Project Failures & Successes v PMI & PMBOK v SDLC – 1 st two phases § Project Initiation § Planning

Project Management Organizing and directing other people to achieve a planned result within a predetermined schedule & budget 3

Project Manager v Internal Responsibilities § Schedule § Recruit & train § Assign work § Manage risk § Monitor & control project deliverables v External Responsibilities § Communicate with the client, users, oversight committee § Report status & progress § Identify resource needs & obtaining resources 4

Project Success v Categories of Project Success § Successful projects – on time, within budget, on scope § Challenged projects – failure in one area § Failed projects – cancelled or not used v Reasons for Project Failure § Inadequate executive support for the project § Inexperienced project managers § Undefined project management practices § Poor IT management & IT procedures § Unclear business needs and project objectives § Inadequate user involvement Project management knowledge & skills are valued & needed to improve this record. 5

PMI – Project Management Institute v PMI – a professional organization focused on project management § www. pmi. org § Preparing professional for project management via education, research, collaboration, etc. § Provide project-related certification exams v Certification exams § www. pmi. org/certifications § Certified Associate in Project Management (CAPM) – entry-level certification § Project Management Professional (PMP) – gold standard

PMI - PMBOK v Project management processes 1. Initiating 2. Planning 3. Executing 4. Monitoring and Controlling 5. Closing v Project Management Body of Knowledge § Standards and guidelines for project management § FYI: for info on sub-processes for each knowledge area, see Table 11 -3 on pg 33 § PMBOK – 10 Knowledge Areas • Integration • Scope • Time • Cost • Quality • Procurement • Human resources • Communications • Risk management • Stakeholder management

PMBOK – 10 Knowledge Areas PMBOK 1. Project Integration • Integrating all the other knowledge areas into one seamless whole including developing Management and executing the project plan. 2. Project Scope Management • 3. Project Time Management • Defining, verifying, & controlling scope Ø Agile Project: Scope is not well understood, but needs to be controlled Competing Goals • • • Cost: ____ Time: ____ Quality: ____ Scheduling & monitoring milestones Ø Agile Project: Schedule must be flexible due to changes Characteristics of Quality Systems 4. Project Cost Management • • 5. Project Quality Management • • Calculating cost/benefit analysis Monitoring expenditures Ø Agile Project: Costs are more difficult to estimate Comprehensive plan for ensuring quality QC for every phase Ø Agile Project: Quality assessed after each iteration • • • Fit for Intended Purpose Usability Robustness Reliable Secure Maintainable

PMBOK – 10 Knowledge Areas PMBOK 6. Project Human Resource • Recruiting, hiring, training, motivating, & team building Management 7. Project Communications Management • Establishing communication mechanisms & schedules 8. Project Risk Management • • • Identifying and reviewing all potential risks Developing plans to reduce these risks Risk Management Plan 9. Project Procurement Management • Developing RFP, evaluating bids, writing contracts, & monitoring vendor performance 10. Project Stakeholder Management • Identification of & communication with stakeholders

SDLC PROJECT INITIATION Core Process 1: Identify the problem and Obtain approval

PROJECT INITIATION Project Initiation Identify the problem and Obtain approval v Identify the problem § Document the objective • Preliminary investigation • System Vision Document – Problem Description – System Capabilities – Business Benefits

PROJECT INITIATION Project Initiation Identify the problem and Obtain approval v Quantify project approval factors § Estimated Time to Completion § Estimated Cost • One time vs. Recurring Costs • Tangible vs. Intangible Costs § Anticipated Benefits • Tangible vs. Intangible Benefits

PROJECT INITIATION Project Initiation Identify the problem and Obtain approval v Perform Risk Analysis § Risk Management Plan • Identify Risk • Determine the Probability • Determine the Impact • Devise a Plan – Prevent – Mitigate v Perform Feasibility Analysis § Feasibility Study • Economic • Operational • Organizational/Political • Technological • Resource • Schedule

PROJECT INITIATION Project Initiation Identify the problem and Obtain approval v Review with Client & Obtain Approval § Executive committee § Organization made aware of the project & its importance

SDLC PLANNING Core Process 1: Plan and Monitor the Project

PLANNING Planning Plan and Monitor the Project v Establish the project environment § Communication • Internal & External § Work environment • Hardware, software, workspace, staff § Processes & procedures followed • Reporting, Documentation • Programming approach, testing, Deliverables • Code and version control

PLANNING Planning Plan and Monitor the Project v Schedule the work § Overall Iteration Schedule § Detailed Work Schedules • List tasks to be completed Work breakdown structure • Estimate effort and identify dependencies • Create a Schedule Gantt Chart – Dependencies, Time estimates, Critical Path

Work Breakdown Structure (in MS Project) v A hierarchical list of activities of a project § Used to create the work schedule § Not an exhaustive to-do list • Specifies "what" not "how" v Summary Tasks v Details Tasks • Produce a measureable deliverable • Fit "80 -hour" rule – no activity > 80 hrs. (2 wks) • Assigned to only 1 person – accountability – adequate tracking

Gantt Chart It shows: § Start & end dates § Duration § Predecessors – sequence § Resources assignments § Critical path § Slack 19

PLANNING Planning Plan and Monitor the Project v Staff & Allocate Resources • Resource plan • Technical & user staff • Form smaller work groups • Training, team-building exercises v Evaluate Work Processes • Communication, relationships • Deadlines • Issues, bottlenecks, or problems • Lessons learned

PLANNING Planning Plan and Monitor the Project v Monitor progress & make corrections • Issues Tracking Log