Project Management 3 Project Management Plans Project management

Project Management 3. Project Management Plans

Project management plans

Why What How When Who

Why What How When Who Why is this project happening? Why now? Why us?

Why What How When Who What solution needs to be put in place to achieve the goals? What work needs to happen to build the solution?

Why What How When Who How do we get this solution in place? How do we know when we’re done?

Why What How When Who When do work activities happen? What do we need to do first? What’s last?

Why What How When Who do we need to deliver this project successfully?

$ And what will it cost?

Course objectives Implement IT project planning and selection techniques Appreciate the importance of project portfolio management

The project management plan Benefits of planning What to consider in your plan Guidelines Reviewing a plan

The project management plan Benefits of planning What to consider in your plan Guidelines Reviewing a plan

Plans are useless. Planning is indispensible Dwight Eisenhower

The project management plan Benefits of planning What to consider in your plan Guidelines Reviewing a plan

Why plan? http: //flickr. com/photos/xabier-martinez/225627841/

The Plan The Plan Changes once you start http: //flickr. com/photos/xabier-martinez/225627841/

Guides you activities The Plan The Plan Changes once you start http: //flickr. com/photos/xabier-martinez/225627841/

Makes you think ahead Guides you activities The Plan The Plan Changes once you start http: //flickr. com/photos/xabier-martinez/225627841/

Makes you think ahead Guides you activities The Plan The Plan Helps you work out who you need to hire Changes once you start http: //flickr. com/photos/xabier-martinez/225627841/

Makes you think ahead Works out the timeline and budget Guides you activities The Plan The Plan Helps you work out who you need to hire Changes once you start http: //flickr. com/photos/xabier-martinez/225627841/

Makes you think ahead Works out the timeline and budget Guides you activities The Plan The Plan Helps you work out who you need to hire Helps manage expectations Changes once you start http: //flickr. com/photos/xabier-martinez/225627841/

Makes you think ahead Works out the timeline and budget Guides you activities The Plan The Plan Helps understand the effects of changes Helps you work out who you need to hire Helps manage expectations Changes once you start http: //flickr. com/photos/xabier-martinez/225627841/

Makes you think ahead Works out the timeline and budget Guides you activities The Plan The Plan Helps understand the effects of changes Helps you work out who you need to hire Helps manage expectations Makes sure you are doing the right thing Changes once you start http: //flickr. com/photos/xabier-martinez/225627841/

The project management plan Benefits of planning What to consider in your plan Guidelines Reviewing a plan

Who will read it? What do they need to know? Do they come in cold?

What is your project going to deliver? Scope The work to be done = The target product

Hunt, B. et al. (2003). Project charter. Retrieved January 23, 2006 from http: //webpages. charter. net/hafox/pm/docs/charter. doc (partial)

Hunt, B. et al. (2003). Project scope statement. Retrieved January 23, 2006 from http: //webpages. charter. net/hafox/pm/docs/scope. doc (partial)

What is your project going to deliver? Definition The work to be done =? = The target product

What is your project going to deliver? Change control The work to be done =? = The target product

What is your project going to deliver? Value? The work to be done =? = The target product

The WBS

The right way The wrong way

Focus on deliverables Focus on processes

Align to value Align to process stages

Why? Why not?

The wrong way? Note the Layers Figure 5. 2 Sample hierarchical WBS organized by phase (Schwalbe, 2006, p 176)

1. 0 Concept 1. 1 Evaluate current systems 1. 2 Define requirements 1. 2. 1 Define user requirements 1. 2. 2 Define content requirements 1. 2. 3 Define system requirements 1. 2. 4 Define server owner requirements 1. 3 Define specific functionality 1. 4 Define risks and risk management approach 1. 5 Develop project plan 1. 6 Brief Web development team 2. 0 Web Site Design 3. 0 Web Site Development 4. 0 Roll Out 5. 0 Support Table 5. 3 Sample tabular WBS (Schwalbe, 2006, p 176)

http: //images. google. com. au/images? hl=en&q=wbs&btn. G=Search+Images&gbv=2

Document your assumptions Very little knowledge Complete knowledge Degree of knowledge over time

OBS

Figure 9. 2 Sample Project Organizational Chart (Schwalbe, 2006, p 358)

Person 1 Task 2 Task 3 Task 4 Task 5 Task 6 Person 2 Person 3 Person 4

http: //www. winningwithadd. com/organization/

Figure 9. 6 Sample Resource Histogram (Schwalbe, 2006, p 362)

tools rasci (aka raci) ram

http: //makeitstrategic. com/index. php? blog=5&cat=18

r responsible a accountable s supportive c consulted i informed

r responsibility a assignment m matrix http: //www. iil. com/freeresources/downloads/UPMM_IIL_Responsibility%20 Assignment%20 Matrix%20(RAM). doc

Person 1 Task 1 Person 2 Person 3 R R Task 2 Task 3 R Task 4 R Task 5 Task 6 Person 4 R R

OBS: Organizational Breakdown Structure WBS: Work Breakdown Structure Figure 9. 4 Sample Responsibility Assignment Matrix (RAM) (Schwalbe, 2006, p 360)

One and only one person can be accountable. Multiple people can be responsible and certainly others can be informed and consulted. Source: Glen B Alleman, (2007) Responsibility Assignment Matrix, Herding Cats http: //herdingcats. typepad. com/my_weblog/2007/02/responsibility_. html retreived 2/8/08

One and only one person can be accountable. Multiple people can be responsible and certainly others can be informed and consulted. Source: Glen B Alleman, (2007) Responsibility Assignment Matrix, Herding Cats http: //herdingcats. typepad. com/my_weblog/2007/02/responsibility_. html retreived 2/8/08

Project organisations go farther than workers and work

1. Project Team structure Project Sponsor Steering Committee Head of Marketing and Sales Head of Product Management Head of Customer Service Head of Finance Working Group Marketing Product Management Legal Finance Sales Customer Service Project Manager Craig Brown Analysts Change consultants Designer Developers Testers Steering Committee: • Governance focus • Approval of project strategy & plans • Endorsement of key OLA decisions • Final approval of the OLA Business case and Solution Design • Removal of major roadblocks & prioritisation Working Group: • Design focus • OLA decisions and choices • Formal review & validation of deliverables • Business input and SME access

Remember this?

You might break down the work by phases

Why?

http: //flickr. com/photos/pshan 427/2382209408/

So now you know what needs to be done

So now you know what needs to be done and who is going to do it.

So now you know what needs to be done and who is going to do it. But what about when?

Schedule

http: //www. edwardtufte. com/bboard/q-and-a-fetch-msg? msg_id=000076

Figure 3. 3 Sample network diagram (partial) (Schwalbe, 2006, p 211)

Table 3. 10 Sample milestone report (partial) (Schwalbe, 2006, p 100)

Figure 3. 3 Sample Gantt chart (partial) (Schwalbe, 2006, p 97)

http: //www. edwardtufte. com/bboard/q-and-a-fetch-msg? msg_id=000076

ü Scope ü Resource plan ü Schedule

ü ü ü Why What How When Who

$ And what will it cost?

Constructing a budget is easy Sticking to it is hard.

How will you Monitor and Control the project? Who needs to know?

Galloway, M. (2004). Status report. Retrieved January 23, 2006 from http: //web. augsburg. edu/~oie/mis 376/documents/SR 1. doc (partial)

Risk management Degree of knowledge over time

risks impact Better. Projects. net http: //www. betterprojects. net/search? q=risk+101

The project management plan Benefits of planning What to consider in your plan Guidelines Reviewing a plan

Six-Step Proven Path for Schedule Development Rudi van den Berg, Pcubed, Inc. http: //www. pcubed. com/Solutions/Sol. Six. Step. asp

The project management plan Benefits of planning What to consider in your plan Guidelines Reviewing a plan

http: //thinh 1808. files. wordpress. com/2007/12/projplan_sample_20050610_144024. pdf

Better. Projects. net Title page pic care of cayusa & CC @ Flickr http: //flickr. com/photos/cayusa/465106926/