Project Kick Off Briefing Cost Data Integrity Project

Project Kick Off Briefing Cost Data Integrity Project August 30, 2007 1

Agenda • • Project Purpose & Scope Project Team & Timeline Project Organization Project Approach Project Deliverables Project Status Next Steps 2

Project Purpose and Scope • Address broken process with Project Management System – Capturing Actual Costs • Critical Project per CIO • Data Capturing and Reporting Issues • Different Data Streams: – Timesheets – Vendor Invoices – Employee Expenses • Scope of Project = IT Developmental Projects 3

Project Team and Timeline • Four full time SME – Subject Matter Experts – Project Management System – Process Improvement / Six Sigma – System Administrative Support = 1 Person Budgeted • Four Month Duration • Three Important Sponsors: – Chief Information Officer (CIO) – Project Management Office – CIO Governance Council 4

Project Organization Secretary of Agency Chief Information Officer Director, Project Management Office Process Improvement Team • Final authority • Sets overall agency policy • Champion the project results • Critical to getting solutions implemented • Main project sponsor • Directly supports the project • Works directly with other Project Managers • Meets weekly with PMO Staff 5

Project Approach • Six Sigma DMAIC Approach – – – Design: Identify key inputs critical to the process Measure: Collect data and measure defects Analyze: Root causes of the problem Improve: Solutions to solve the problem Control: Reach higher sigma levels • Include Milestone Reviews for Quality Control • Training and SOP Documents probably will be required 6

Project Deliverables • • SIPOC Diagram = Map the Process Gantt Chart = Main Impacts on Costs Critical to Quality = Key Process Inputs Performance Standards = What to measure performance against • Attribute MSA = Reliability of Data • Hypothesis Testing = What will work • Control Charts = Visually monitor progress 7

Project Status • Team in place • Preliminary Work – – – Interviewing Targeted Projects Collecting and Reviewing System Data High Level Process Mapping (SIPOC) Project Selection Analysis Thought Process Map 8

Next Steps • • Approval of Project Charter Finalize Project Plan and Schedule Initial Data Capture and Analysis Identification of Critical to Quality and Operating Definitions • Establish Baseline Performance Levels • Solutions > Improve > Control 9

Questions and Comments 10