Project Funding Access Database 1 Project Funding Database

Project Funding Access Database 1

Project Funding Database • Assist county highway accountants in reconciling various state aid accounts in their highway costing system each and every month. • Accounting for contracts payable to vendors • Determining unearned revenue balances • Additional features in this system will assist in year-end reporting for the county’s Annual Highway Report and county wide financials. 2

Monthly Processing

Project Funding Menu

Contracts Menu

Allotment Processing Menu

Monthly Reports Menu

Journal Entry Processing Menu

Journal Entry Processing menu • The system will generate data entry forms for the ACS, Costrite or Generic Costing Systems. • You must provide the correct Costing System in the County Name Maintenance and Cost Accounts in the Cost – G/L Account Maintenance area of the system prior to running the options on this menu. 9

Monthly reports and reconciliation Special considerations: • There may be a timing difference in transactions processed • The SAAS Status Report is like a bank statement, outstanding transactions must be considered when reconciling • A request may be posted to the database but has yet to be processed on the SAAS Status Report • A disbursement may be posted to the SAAS Status Report but has yet to be receipted by the county • Transfer between maintenance and construction at year-end and prior year • Maintenance receivable at year-end and prior year • SAAS Status Report does not consider prior year maintenance transfers and receivables until the Summary Highway Information is received and processed by State Aid Finance 10