Project Cycle Management Overview 1132020 1 Objectives Provide

Project Cycle Management Overview 11/3/2020 1

Objectives • Provide definition of Project Cycle Management • Differentiate between the Project Cycle Management & General Management • Evaluate the good characteristics of Project Cycle Management • Give definition of Project Manager and its roles • Identify the important steps of project cycle management 11/3/2020 2

Presentation outline • Definition of Project Management • Differences between Project Management and General Management • Steps in Project Cycle Management • Good Project Characteristics • Sample of Important Tools used in Project Management • Definition, roles and skills of Project Manager 11/3/2020 3

Definition of Project Cycle Management (PCM) is a process in planning, guiding/coaching, monitoring and evaluating to achieve Project goals and objectives according to timeline and resources identified. 11/3/2020 4

Project Mgt. VS General Mgt. Proj. Mgt General Mgt • Each Project Management has its own special characteristics different from other project • Specific time frame • Resulting in changes (big or small scale of changes) within specific time frame • Not regular in operation • Each project objective weighed differently depends on expected changed the project will deliver • Temporary project team work • Routine work • Open ended time for operation • Gradually bringing changes • Operating regularly • Every objective weighed equally in order to maintain status quo • Rather permanent team work 11/3/2020 5

Steps in PCM Project/Problem Identification Project Monitoring & Evaluation Project Cycle Management Project Formulation and Preparation Project Implementation 11/3/2020 6

Good Project Characteristics q Responding to stakeholders’ interest q q q Creates confidence M&E friendly Plan for project review, improvement included Educational and lessons learned process embedded Clear communication plan 11/3/2020 7

Project Manager is a person who assists/supports, facilitates, coaches, monitors/follows up and evaluate the operation of the project in order to ensure a success of deliveries in responding to each project objective according to the identified timeline and resources. 11/3/2020 8

Tools used in PCM q Strength, Weakness, Opportunity, Threat, (SWOT) q Problem Tree Analysis (PTA) q Rapid Rural Appraisal (RRA) q Participatory Rural Appraisal (PRA) q Fishbone Analysis (FA) q Force Field Analysis (FF) q Spider Diagram (SD) 11/3/2020 9

Key Roles of Project Manager: q Project planning q Budgeting q Staff/team building q Work plan formulation q Supervising and monitoring 11/3/2020 10

Required Skills for Project Manager q Leadership skill q Managerial skill q Problem solving skill q Negotiating and coordinating skill q Inter-personal skill and team management q Risk mitigation and management skill 11/3/2020 11

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