Project Cycle Management Identification and Formulation of Projects

ﺇﺩﺍﺭﺓ ﺍﻟﻤﺸﺎﺭﻳﻊ Project Cycle Management: Identification and Formulation of Projects ﻡ 8201 / ﻣﺎﺭﺱ / 27 ﻭ -2220 Programming ﺍﻟﺘﻤﻬﻴﺪﻱ ﺍﻟﺒﺮﻧﺎﻣﺞ Evaluation Identification ﺍﻟﺘﻘﻴﻴﻢ ﺍﻟﻤﺸﺮﻭﻉ ﺗﺤﺪﻳﺪ Implementation Formulation ﺍﻟﻤﺸﺮﻭﻉ ﺗﻨﻔﻴﺬ ﺍﻟﻤﺸﺮﻭﻉ ﺻﻴﺎﻏﺔ

References ﺍﻟﻤﺮﺍﺟﻊ 4

IDENTIFICATION ﺗﺤﺪﻳﺪ ﺍﻟﻤﺸﺮﻭﻉ . 2 12 Analysis Phase ﺍﻟﺘﺤﻠﻴﻞ ﻣﺮﺣﻠﺔ • Problem identification • Stakeholder analysis • Problems tree analysis • Objectives tree Analysis • Strategy Analysis Planning Phase ﺍﻟﺘﺨﻄﻴﻂ ﻣﺮﺣﻠﺔ • Defining Goals • Defining activities

15 Exercise 1 Select a problem ﺍﻟﻤﺸﻜﻠﺔ ﺇﺧﺘﻴﺎﺭ 20 min

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IDENTIFICATION ﺗﺤﺪﻳﺪ ﺍﻹﺣﺘﻴﺎﺟﺎﺕ . 2 17 Analysis Phase ﺍﻟﺘﺤﻠﻴﻞ ﻣﺮﺣﻠﺔ • Problem identification • Stakeholder analysis • Problem tree analysis • Objective Analysis • Strategy Analysis Planning Phase ﺍﻟﺘﺨﻄﻴﻂ ﻣﺮﺣﻠﺔ • Defining Goals • Defining activities

EXERCISE 2 21 Brainstorm a primary list of potential external and, internal stakeholders ﻟﻠﻤﺸﺮﻭﻉ ﺍﻟﻤﺼﻠﺤﺔ ﺃﺼﺤﺎﺏ ﺣﺪﺩ 15 min

22 Stake holder ﺍﻟﻤﺼﻠﺤﺔ ﺻﺎﺣﺐ Interest and how affected by the issue Role in Preparation Process ( ﻳﺘﺄﺜﺮ ﺃﻮ ﻳﺴﺘﻔﻴﺪ )ﻛﻴﻒ ( ﺍﻟﻤﺸﺮﻭﻉ ﻋﻠﻰ ﺍﻟﺘﺄﺜﻴﺮ ﻓﻲ )ﺩﻭﺭﻩ Possible action to address stakeholders interests ﺍﻟﺘﻮﺍﺻﻞ ﻛﻴﻔﻴﺔ

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IDENTIFICATION ﺗﺤﺪﻳﺪ ﺍﻹﺣﺘﻴﺎﺟﺎﺕ . 2 24 Analysis Phase ﺍﻟﺘﺤﻠﻴﻞ ﻣﺮﺣﻠﺔ • Problem identification • Stakeholder analysis • Problem tree analysis • Objective Analysis • Strategy Analysis Planning Phase ﺍﻟﺘﺨﻄﻴﻂ ﻣﺮﺣﻠﺔ • Defining Goals • Defining activities

28 Exercise 3 Develop the Problem Tree ﺍﻟﻤﺸﻜﻼﺕ ﺷﺠﺮﺓ ﻛﻮﻥ 15 minutes

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IDENTIFICATION ﺗﺤﺪﻳﺪ ﺍﻹﺣﺘﻴﺎﺟﺎﺕ . 2 31 Analysis Phase ﺍﻟﺘﺤﻠﻴﻞ ﻣﺮﺣﻠﺔ • Problem identification • Stakeholder analysis • Problem tree analysis • Objective Analysis • Strategy Analysis Planning Phase ﺍﻟﺘﺨﻄﻴﻂ ﻣﺮﺣﻠﺔ • Defining Goals • Defining activities

35 Exercise 4 Objective Tree Analysis ﺍﻷﻬﺪﺍﻑ ﺷﺠﺮﺓ ﻛﻮﻥ 15 minutes

Objectives Tree ﺍﻷﻬﺪﺍﻑ ﺷﺠﺮﺓ Overall objective ﺍﻟﻌﺎﻡ ﺍﻟﻬﺪﻑ Specific objective ﺍﻟﻤﺤﺪﺩ ﺍﻟﻬﺪﻑ Results/Outputs ﺍﻟﻨﺘﺎﺋﺞ Activities ﺍﻷﻨﺸﻄﺔ

IDENTIFICATION 37 Analysis Phase ﺍﻟﺘﺤﻠﻴﻞ ﻣﺮﺣﻠﺔ • Problem identification • Stakeholder analysis • Problem tree analysis • Objective Analysis • Strategy Analysis Planning Phase ﺍﻟﺘﺨﻄﻴﻂ ﻣﺮﺣﻠﺔ • Defining Goals • Defining activities

End of Day 2 sessions

Indicators should be SMART! ﻣﺆﺸﺮﺍﺕ ﺍﻷﺪﺍﺀ ¥ Specific: including clear targets; ﻣﺤﺪﺩﺓ ¥ Measurable: ¥ Achievable: at an acceptable cost; ﻗﺎﺑﻠﺔ ﻟﻠﺘﺤﻘﻖ ¥ Relevant: ﺫﺍﺕ ﻋﻼﻗﺔ ¥ Timely: ﻣﺤﺪﺩ ﺑﻮﻗﺖ quality and/or quantity; ﻳﻤﻜﻦ ﻗﻴﺎﺳﻬﺎ 42

Sources of Verification ﻣﺼﺎﺩﺭ ﺍﻟﺘﺤﻘﻖ (SOV) They describe where and how to find the information with regard to the indicators ( ﻛﻴﻔﻴﺔ ﺇﻳﺠﺎﺩ ﻣﻌﻠﻮﻣﺎﺕ ﻋﻦ ﻣﺆﺸﺮﺍﺕ ﺍﻷﺪﺍﺀ SOV) ﺗﻮﺿﺢ ﻣﺼﺎﺩﺭ ﺍﻟﺘﺤﻘﻖ 44

Assumptions and Risks ﺍﻹﻓﺘﺮﺍﺿﺎﺕ ﻭﺍﻟﻤﺨﺎﻃﺮ An assumption is a condition: q required for project success; ﺃﺴﺎﺳﻴﺔ ﻟﻨﺠﺎﺡ ﺍﻟﻤﺸﺮﻭﻉ q need to be monitored ﺗﺤﺘﺎﺝ ﺍﻟﻰ ﻣﺮﺍﻗﺒﺔ ﻭﻣﺘﺎﺑﻌﺔ q basis on which further risk analysis is carried out. ﺃﺴﺎﺱ ﻟﻤﺰﻳﺪ ﻣﻦ ﺗﺤﻠﻴﻞ ﻟﻠﻤﺨﺎﻃﺮ 45

Project Description Indicators ﻣﺆﺸﺮﺍﺕ ﺍﻷﺪﺍﺀ ﻭﺻﻒ ﺍﻟﻤﺸﺮﻭﻉ Overall Goal ﺍﻟﻬﺪﻑ ﺍﻟﻌﺎﻡ Developing of Scientific Research ﺗﻄﻮﻳﺮ ﺍﻟﺒﺤﺚ ﺍﻟﻌﻠﻤﻲ Specific Objective ﺍﻟﻬﺪﻑ ﺍﻟﻤﺤﺪﺩ Enhanced Research skills ﺗﺤﺴﻴﻦ ﻣﻬﺎﺭﺍﺕ ﺍﻟﺒﺤﺚ Results ﺍﻟﻨﺘﺎﺋﺞ University rank increased ﻣﺮﺗﺒﺔ 100 ﺭﻓﻊ ﺗﺼﻨﻴﻒ ﺍﻟﺠﺎﻣﻌﺔ ﺳﻨﻮﺍﺕ 3 ﺧﻼﻝ Sources of verification ﻣﺼﺎﺩﺭ ﺍﻟﺘﺤﻘﻖ QS Ranking reports ﺗﻘﺮﻳﺮ ﺍﻟﺘﺼﻨﻴﻒ ﺍﻟﻌﺎﻟﻤﻲ Research centre ﺯﻳﺎﺩﺓ ﻋﺪﺩ ﺍﻟﻤﻨﺸﻮﺭﺍﺕ ﺍﻟﻰ ﺍﻟﻀﻌﻒ ﺧﻼﻝ reports ﺳﻨﻮﺍﺕ 5 ﺗﺪﺭﻳﺐ 1 # 10% of researchers ﻣﻦ ﻋﺪﺩ ﺍﻟﺒﺤﺎﺙ ﺧﻼﻝ ﺳﻨﺘﻴﻦ %10 ﺗﻘﺎﺭﻳﺮ ﻣﺮﻛﺰ ﺍﻟﺒﺤﻮﺙ 1 Attendance sheets 1 Research centre reports 2 Attendance sheets 3 Research centre reports ﺗﻨﻔﻴﺬ ﺍﻟﺘﺒﺎﺩﻝ ﺍﻻﻛﺎﺩﻳﻤﻲ 1. 2 implement the Research training Security is good ﺍﻟﻮﺿﻊ ﺍﻷﻤﻨﻲ ﺟﻴﺪ • • ﺍﻷﻨﺸﻄﺔ # of researchers mobility doubled # of training programs increased by 10% • University is open ﺍﻟﺠﺎﻣﻌﺔ ﻣﻔﺘﻮﺣﺔ ﺳﻨﻮﺍﺕ 10 ﺯﻳﺎﺩﺓ ﻋﺪﺩ ﺍﻟﻤﻨﺸﻮﺭﺍﺕ ﺍﻟﻰ ﺍﻟﻀﻌﻒ ﺑﻌﺪ 1. 1 implement researchers mobility ﺍﻹﻓﺘﺮﺍﺿﺎﺕ # of publications doubled 1 Develop researchers trained skills ﺗﻄﻮﻳﺮ ﻣﻬﺎﺭﺍﺕ ﺍﻟﺒﺎﺣﺜﻴﻦ 1 # of Publications doubled 2 Strengthen of English 2 # 5% of researchers language ﺗﻌﺰﻳﺰ ﺍﻟﻠﻐﺔ ﺍﻹﻧﺠﻠﻴﺰﻳﺔ trained ﺳﻨﻮﺍﺕ 3 ﺍﻟﺒﺤﺎﺙ ﺧﻼﻝ %10 ﺗﺪﺭﻳﺐ 3 Researches motivation in ENG. ﺗﺤﻔﻴﺰ ﺍﻟﺒﺤﺚ 3 # of Publications doubled Activities Assumptions IRO reports ﺗﻘﺮﻳﺮ ﺍﻟﺠﻮﺩﺓ Research canter Reports ﺗﻘﺎﺭﻳﺮ ﻣﺮﻛﺰ ﺍﻟﺒﺤﻮﺙ Financial state Is good ﺍﻟﺤﺎﻟﺔ ﺍﻟﻤﺎﻟﻴﺔ ﺟﻴﺪﺓ

Means $ Assumptions ﺍﻟﻮﺳﺎﺋﻞ Tasks ﺍﻹﻓﺘﺮﺍﺿﺎﺕ ﺍﻟﻤﻬﺎﻡ 1. 1 Increase researchers mobility T 1. 1. 1 Establish research mobility agreements ﺗﺄﺴﻴﺲ ﺇﺗﻔﺎﻗﻴﺎﺕ ﻟﻠﺘﺒﺎﺩﻝ T 1. 1. 2 send 10 researchers abroad 5 days work, 30 days 50000 2 weeks 40000 ﺑﺤﺎﺙ ﻟﻠﺘﺒﺎﺩﻝ 10 ﺇﺭﺳﺎﻝ 1. 2 Increase the Research training programs T 1. 2. 1 training of 50 researchers ﺑﺎﺣﺚ 50 ﺗﺪﺭﻳﺐ T 1. 2. 2 • Permission local Gov. Obtained ﺍﻟﺤﺼﻮﻝ ﻋﻠﻰ ﻣﻮﺍﻓﻘﺔ • Project finance provided ﺑﺪﺍﻳﺔ ﺩﻋﻢ ﺍﻟﻤﺸﺮﻭﻉ

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Logframe Matrix: sequence of completion Project Description Verifiable indicators Sources of verification Assumptions Overall objective 1 9 12 Project purpose 2 10 13 8 Results 3 11 14 7 Activities 4 means costs 6 Pre-conditions 5 50

Logical frame Basics Intervention Logic Objectively Verifiable Indicators Sources of Verification Assumptions and Risks Incomes of artisanal fisherfolk increased Price received by artisanal fisher-folk increased Rate of decline in fish stocks arrested 1. Quality of fish processing improved Leaders of fish co-ops Collaborate 1. 1. To train fish Means Cost handlers 1. 2. To install appropriate Equipment etc. are delivered, AND assumptions hold true, ‘. . . IF results THEN the project purpose will be achieved. . . ’ Prmission local Gov. Obtained Project facilities provided

EXERCISE 5 52 Create a Logical framework matrix including: : ﻭﺗﺸﻤﻞ ﺍﻟﻤﻨﻄﻘﻲ ﺍﻹﻃﺎﺭ ﻣﺼﻔﻮﻓﺔ ﻛﻮﻥ • one overall objective for your project ﻋﺎﻡ ﻫﺪﻑ • 1 specific objectives ﻣﺤﺪﺩﺓ ﻫﺪﻑ • 2 activites ﻧﺸﺎﻃﻴﻦ • 2 tasks ﻣﻬﻤﺘﻴﻦ 20 minutes

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Formulation of the project 54 Project WP 1 Preparation WP 2 Skills development WP 3 WP 4 WP 5 WP 6 IT modernization Networking Quality Assurance Dissemination WP 7 Project Management

Project chart Gantt chart = common technique for representing the phases and activities of a project

Budget: 56 P 1 P 2 P 3 Research costs • personnel 112, 000 283, 500 162, 400 8, 000 15, 000 30, 000 • equipment 0 0 • other costs 0 15, 000 10, 000 • overhead 33, 600 85, 050 48, 720 • subcontracting 40, 000 60, 000 0 1 • travel&subs P 4 total research costs 193, 600 458, 550 251, 121 tot. Fund. Research 135, 520 320, 985 175, 784 175, 785

Budget: partner name 57 P 1 4, 000 70% 30% P 2 3, 500 70% 30% P 3 2, 800 70% 30% P 4 2, 800 70% 30% Research effort P 1 P 2 P 3 P 4 WP 1 (Preparatory Activities) 20 4 4 4 WP 2 (Capacity building of Research ) WP 5 (Project management) 4 0 0 0 10 15 14 26 8 8 10 20 WP 6 (Dissemination and exploitation) tot mm research 4 28 12 81 8 58 cost of person month (US$) funding % Overhead % WP 3 (research mobility) WP 4 (Research strategy building) WP 5 (Quality plan)

Proposal Structure 58

EU Proposal Structure 59 Part A: Identification of the Applicant A. 1 Organization A. 2 Person responsible for the management of the application (contact person) A. 3 Person authorized to represent the organization in legally binding agreements (legal representative) Part B: Organization and activities B. 1 Structure ( Public, Private ) B. 2 Aims and activities of the organization B. 3 Other EU grants List of partner organizations

EU Proposal Structure 60 Part C. Description of the project C. 1 Timing of the project C. 2 Specific objectives of the project * (Max. 1000 characters) C. 3 Tempus programme objectives, themes and priorities addressed by this application C. 4 Partner countries involved in the project C. 5 Summary of The Project C. 6 Summary of Work Packages C. 7 List Of Deliverables – Outcomes C. 8 Budget Summary C. 9 Project History ( if applied before to EU )

EU Proposal Structure 61 PART G - Impact, dissemination and exploitation, sustainability G. 1. Expected impact of the project G. 2. Dissemination and exploitation strategy G. 3. Sustainability q Logical Framework Matrix – LFM q Work plan

PART H - Work packages H. 1. Description of work packages, outcomes and activities 62 Work package type and ref. nr ☒ DEVELOPMENT Title Related assumptions and risks Description Tasks Estimated Start Date (dd -mm-yyyy) Lead Organisation Participating Organisation Estimated End Date (dd-mm-yyyy) 7

Deliverables – outputs / outcomes 63

Follow-Up meeting ﻡ 8201 /03 /27 ﺍﻟﺜﻼﺛﺎﺀ 65 Each group will finish their project ﺍﻟﻤﺸﺎﺭﻳﻊ ﺗﻜﻤﻠﺔ Next week presentation day ﺍﻟﻤﺸﺎﺭﻳﻊ ﻋﺮﺽ Certificates of completion ﺍﻟﺤﻀﻮﺭ ﺷﻬﺎﺋﺪ ﻭﺗﺴﻠﻴﻢ ﺍﻹﺧﺘﺘﺎﻡ

References ﺍﻟﻤﺮﺍﺟﻊ 66

67 Thank you…. .

End of Day 3 sessions