Project Audit and Closure Chapter 14 Objectives To

Project Audit and Closure Chapter 14

Objectives • To understand the process of project audit • To recognize the value of an audit to project management • To determine when to terminate a project • To identify various reasons why a project is terminated • To identify checklist

Project Audit • What is an audit? – Management – Methodology and procedures – Records – Properties – Budgets and expenditures – Degree of completion

Project Audit Tasks 1. Evaluate if the project delivered the expected benefits to all stakeholders. Was the project managed well? Was the customer satisfied? 2. Assess what was done wrong and what contributed to successes. 3. Identify changes to improve the delivery of future projects.

Project Audit • Step 1: Initiation and Staffing • Step 2: Data Collection and Analysis • Step 3: Reporting

Project Audit Report • • Actual vs. planned Schedule changes Nature of changes Progress of specific tasks • Potential of failure • Lessons learned • Data assumptions

Audit Life Cycle Audit Initiation Baseline Definition Audit Database Preliminary Analysis Report Preparation Termination

Reasons for Termination • • By Extinction By Addition By Integration By Starvation

Project Closure • Conditions for Closure – Normal – Premature – Perpetual – Failed Project – Changed Priority • Close-out Plan: Questions to be Asked – What tasks are required to close the project? – Who will be responsible for these tasks? – When will closure begin and end? – How will the project be delivered?

Closure 1. Getting delivery acceptance from the customer. 2. Shutting down resources and releasing to new uses. 3. Reassigning project team members. 4. Closing accounts and seeing all bills are paid. 5. Evaluating the project team, project team members, and the project manager.

Primary Duties of Project Leader • • Ensure completion of work Notify essential contacts of project completion Ensure documentation is complete Clear final billings and oversee preparation of final invoices, paperwork, etc. Redistribute resources Ensure proper storage and distribution of documents Ascertain product support requirements Oversee closing of project notebook and other books