PROGRESS ON THE 7 DAY ESTABLISHMENT Introduction to

PROGRESS ON THE 7 DAY ESTABLISHMENT Introduction to Central Services Branch Building a caring COMMITTEE correctional system that truly belongs to all PORTFOLIO Presented by: CDC Corporate Services Date: 24 June 2008

PURPOSE The purpose of the presentation is to: • Give a progress report on the implementation of the 7 day establishment in the DCS. • Outline some of the lessons learnt from the pilot project. • Give a perspective on the financial implications of the roll out of 7 Day Establishment.

BACKGROUND • For many years (3 decades) Correctional Services worked on a 5 day work week and paid overtime for work performed on Saturdays, Sundays and Public Holidays which resulted in high financial burden on the personnel budget. • As part of efforts to reduce the per capita cost and to ensure compliance with the service delivery imperatives of the White Paper, the Department and the majority union POPCRU , after protracted and difficult negotiations, signed an agreement in the Departmental Bargaining Chamber (Resolution 2 of 2005), to phase in the implementation of a 7 day establishment.

BACKGROUND • The Resolution made provision for remuneration of Saturdays, double shifts and Public Holidays with time off. • Consequently, the weekend overtime expenditure was reduced from R 680 000, 000 in the 2004/5 to R 510 000, 000 in 2006/7. • These savings, together with those from other cost saving initiatives were used for the funding of posts for the 7 Day Establishment. • A total of 8, 311 posts were created and filled for the 7 Day establishment from 2005/6 to 2007/8 as a result of the savings and a further allocation by Treasury of R 255 000, 000 in the 2006/7 financial year.

BACKGROUND • The gains of DBC Resolution 2 of 2005 were, however, reversed with PSCBC Resolution 1 of 2007 which removed the option of time off in lieu of overtime. • As a consequence of the re-introduction of weekend overtime, the Department incurred an over expenditure of R 38 million on the Compensation of Employees budget in the 2007/8 financial year.

BACKGROUND • PSCBC Resolution 1 of 2007 made it difficult to fully implement the 7 Day Establishment on 1 April 2008 as was originally envisaged as labour wanted to maintain the gains of this resolution. • Nevertheless, the 7 Day Establishment pilot was implemented with effect from 1 April 2008 at Johannesburg Management Area to test the model/ shift system which was developed by Senior managers at Khaedu.

7 DAY ESTABLISHMENT ACHIEVEMENTS • A policy document has been developed and a number of sessions held with labour for their inputs. • Currently consolidating their inputs for further discussion. • Policy document will guide the resolution which will be signed with labour. • Communication strategy developed.

7 DAY ESTABLISHMENT PILOT ACHIEVEMENTS • Task team comprised of area management and labour driving the pilot, monitoring and reporting progress. • The new shift system received overwhelming staff support. • Offender Rehabilitation Path orientation training for all staff at pilot site provided.

7 DAY ESTABLISHMENT PILOT ACHIEVEMENTS • New shift system supports compliance with the three meal system. • Lessons learnt being used to develop an implementation guide for national roll out. • Other regions and management areas visiting the pilot site to extract lessons learnt.

7 DAY ESTABLISHMENT PILOT ACHIEVEMENTS • Highlighted additional staff requirements. This confirmed the findings of Khaedu. • Security risks caused by a shortage of staff. • Readiness not at optimum level. • Big bang approach to implementation would not be wise.

7 DAY ESTABLISHMENT WAY FORWARD • Evaluation of pilot at Johannesburg is being conducted during the month of June 2008 and a final report will be completed in July 2008. • Regions were requested to roll out by 1 July 2008. • National Establishment Audit also being conducted to determine the minimum staffing needs. • Lessons learnt from the pilot will inform the national roll out plan.

7 DAY ESTABLISHMENT FINANCIAL IMPLICATIONS • A meeting was held with DPSA and National Treasury to highlight the budgetary challenges projected in the phased roll out and link to Occupation Specific Dispensation. • This has been followed up with formal correspondence to register the DCS budgetary needs.

CONCLUSION • DCS is committed to implementing the 7 Day Establishment. • There will be additional staff requirements. • Twelve hour shift system may not be applicable in all centres, particularly small centres. • Pilot results may not be fully applicable to all centres. • Policy document must be adopted by Unions and a resolution signed.

THANK YOU Renewing our Pledge: A National Partnership to Correct, Rehabilitate and Reintegrate Offenders for a safer and secure South Africa