ProgramProject Planning P roject A Step by Step
Program/Project Planning P roject A Step by Step Guide
Project Planning Guide A Step by Step Guide
Step 1 : Project Goal A project is successful when it has met the needs of the Stakeholders – is anybody directly, or indirectly impacted by the project.
Step 1 : Project Goal As a first step, it is important to identify the stakeholders in your project. It is not always easy to determine the stakeholders of a project, particularly those impacted directly.
Step 1 : Project Goal Examples 1. 2. 3. 4. The Project Sponsor The Customer who receives the deliverables The Users of the Project Output The Project Manager and Project Team
Step 2 : Project Deliverables Using the goals you have define in step 1, create a list of things the project needs to deliver to meet those goals. Specify when and how to deliver each item.
Step 3 : Project Schedule Create a list of tasks that need to be carried out for each deliverable identified in step 2. For each task determine the following: 1. The amount of effort (hours or days) required for completing the task 2. The resource who will carry out the task.
Step 3 : Project Schedule 3. Renegotiate the deadline (project delay) 4. Employ additional resources (increased cost) 5. Reduce the scope of the project (less delivered)
Step 4 : Supporting Plans This section deals with the plans you should create as part of the planning process. These can be included directly in the plan. a. Human Resource Plan – identify, by name, the individuals and organizations with a leading role in the project.
Step 4 : Supporting Plans b. Communication Plan – Create a document showing who is to be kept informed about the project and how they received the information. The most common mechanism is a weekly or monthly status report, describing how the project is performing, milestones achieved and the work you’ve planned for the next period.
Step 4 : Supporting Plans c. Risk Management Plan – is an important part of the project management. Although often overlooked, it is important to identify as many risk to your project as possible and be prepared if something bad happens.
Step 4 : Supporting Plans COMMON PROJECT RISK • Time and Cost estimate too optimistic • Customer review and feedback cycle too slow • Unexpected budget cuts • Unclear role and responsibilities • No stakeholders input obtained • Not clearly understanding stakeholders needs
Step 4 : Supporting Plans COMMON PROJECT RISK • Stakeholders changing requirements after the project has started • Stakeholders adding new requirements after the project has started • Poor communication resulting in misunderstandings, quality problems and rework
Step 4 : Supporting Plans COMMON PROJECT RISK • Lack of resource commitment
Step 4 : Supporting Plans Risks can be tracked using a simple risk log. Add each risk you have identified to your risk log; write down what you will do in the event it occurs, and what you will do to prevent it from happening. Review your risk log on a regular basis, adding new risks as they occur during the life of the project. Remember, if you ignore risks, they don't go away.
Program/Project Designing P roject
Project Design is an early phase of the project where a projects key features, structure, criteria for success, and major deliverables are all planned out. The point is to develop one or more designs which can be used to achieve the desired project goals. Stakeholders can then choose the best design to use for the actual execution of the project.
Project Design The project design phase might generate a variety of different outputs, including sketches, flowcharts, site trees, HTML screen design, prototypes, photo impressions and more.
Project Designing Process 7 Steps of Effective Project Design 1. 2. 3. 4. 5. 6. 7. Define Project Goal Determine Outcomes, Objectives, and/or Deliverables Identify Risks, Constrains, and Assumptions Prepare a Visual Aid Ballpark Your Budget Determine Approval and Monitoring Process Use Proper Project Design Documents
Program/Project Reviewing P roject
Project Reviewing Process A Project Management Review is an exercise undertaken at the end of each Project Phase to identify the current status of the project. The Project Review identifies the deliverables which have been produced to date and determines whether or not the project has met the objectives set.
Project Reviewing Process A Project Review is an assessment of the status of the project, at a particular point in time. The first time in the project life cycle that a project review is undertaken is at the end of the first project phase, called “initiation”.
Project Reviewing Process When conducting a review, include the following activities: 1. 2. 3. 4. 5. 6. Conduct a gap analysis Determine whether the project goals were achieved Determine the satisfaction of stakeholders Determine the project’s costs and benefits Identify areas for further development Identify lessons learned
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