Programme Requirements for Project Control Management November 2019

Programme Requirements for Project Control & Management November 2019

About This presentation provides a sample of the scheduling documentations that are required from the contractors before the commencement of the project and during the construction period. By showing a sample work: • different stakeholders would be able to visualize, gain understanding and set a common ground as to the documents that are actually needed to be solicited from the contractors. • concerned parties could work backward in establishing the stipulations in the contract documents to achieve these requirements. The whole idea is basically to answer these questions: What end results wanted? Are they doable? How can they be achieved? Next Slide 2 of 20

The Construction Schedule is: • Not just a set of colorful connected lines or submitted for the sake of complying with the requirements. • before the construction, used by the Client to review if the project finish date is achievable by the Contractor (i. e. , you can’t place 20 steelfixers in a 5 sqm area; or, you can’t excavate 5000 cu. m/day with 20 T backhoe; or, you can’t start removing soffit form just a day after concrete pouring; and, etc. ), • during construction, used to CONTROL project operation (i. e. , progress monitoring, programme mitigation, forecasting start and finish dates, etc. ), • post-construction (or even during construction), used for delay analysis, if such occurred (impacted as-planned method, time-impact analysis, as-built but for). The Construction Schedule is a CONTRACT DOCUMENT and is important for delay analysis. The method of delay analysis determines the level of reporting details required of from the schedule and as such, the method should also be established between stakeholders. Next Slide 3 of 20

Construction Schedule Requirements & Sample Works Requirements before construction: • Proposed baseline construction schedule • “Planning Package” • Report format and contents Requirements during construction progress: • Updated working schedule • Progress Report Next Slide 4 of 20

Proposed Baseline Construction Schedule Milestones (project start, project finish & other contractual deadlines) are placed at the top of the schedule to provide information on progress of contractual obligations. Other “milestones, ” termed as “Key Events, ” are immediately placed under the contractual deadlines. “Key Events” is used instead of “Milestones” to distinguish activities that are critical/important but have no contractual implications and those that have liquidated damages implications. Constraints are assigned to determine the critical path in attaining the milestone and key event dates. Total cost matches the contractual amount. This is used primarily for overall progress tracking (i. e. , s-curve). All activities (construction activities), are cost and resource loaded. There should be no activities under construction WBS without cost and resource assigned into it. OTHERS: • No open-ended activities (except project start and project finish) • Minimal use of lag • No negative lag Next • • • Maximum total float is 30 days Maximum activity duration at 21 days (explanation to be provided if exceeded) % complete type = physical Slide 5 of 20

Construction Schedule Requirements & Sample Works Requirements before construction: • Proposed baseline construction schedule • “Planning Package” • Report format and contents Requirements during construction progress: • Updated working schedule • Progress Report Next Slide 6 of 20

Planning Package The “Planning Package” provides the narrative on how the construction schedule was developed so that the Client/Consultant can properly assess the programme. A sample of the contents of how they actually look is provided in the succeeding slides. Next Slide 7 of 20

Planning Package Project Information This section provides information on what the project is all about. Next Slide 8 of 20

Planning Package Area Zoning and Work Sequence This is to provide illustration to better understand the geographical breakdown of work area as provided in the Construction Schedule WBS. Next Slide 9 of 20

Planning Package Work Breakdown Structure An explanation of how the Construction Schedule was broken down per work group is provided here. Next Slide 10 of 20

Planning Package Resources Loaded into the Construction Schedule, the resource histogram and tabulation provides information on the level of resources allocated for the project. An s-curve (labour units) can also be generated out of this along with the cost curve. Next Slide 11 of 20

Planning Package Progress Monitoring This is to provide information on how the project progress will be monitored and measured, by: 1. Progressed Schedule Periodic submission of updated schedule. Next 2. Key Performance Indicator (KPI) Physical measure of quantity completed against planned. 3. Project S-curve/Cashflow Update of cost and/or labour scurve generated from Primavera. 4. Progress Mapping An illustration of the extent of completed works. Slide 12 of 20

Construction Schedule Requirements & Sample Works Requirements before construction: • Proposed baseline construction schedule • “Planning Package” • Report format and contents Requirements during construction progress: • Updated working schedule • Progress Report Next Slide 13 of 20

Report Format and Contents The submission of the Progressed Schedule is just one part of the document that should be submitted per agreed period. In this sample, weekly submission of report is done, aside from the monthly, with the updated contents as listed in the figure. These contents are necessary especially in assessing the progress of works. The Contractor can propose the report format and contents for the Client’s review and approval Next Slide 14 of 20

Construction Schedule Requirements & Sample Works Requirements before construction: • Proposed baseline construction schedule • “Planning Package” • Report format and contents Requirements during construction progress: • Updated working schedule • Progress Report Next Slide 15 of 20

Updated Working Schedule In the Updated Working Schedule, % completion is based on physical quantity actually completed for consistent and objective assessment of progress. Each activity is provided with % planned vs. % actual completion. This is only possible with the schedule is loaded with resources. Next Slide 16 of 20

Construction Schedule Requirements & Sample Works Requirements before construction: • Proposed baseline construction schedule • “Planning Package” • Report format and contents Requirements during construction progress: • Updated working schedule • Progress Report Next Slide 17 of 20

Progress Reporting The report is to be submitted with the updated contents of the elements as in the list shown earlier. A sample of the progress status information included in the report are as follows: 1. Overall Project Status Measured base on duration and the loaded cost and labour units. Next 2. Progress Details Breakdown of the progress per Milestone based on cost and/or labour units 3. Milestone Watch Provides information on Milestone completion date forecasts. 4. Progress Summary Provides information on the completed quantity against planned, productivity, look-ahead productivity to meet the planned finish. Slide 18 of 20

Conclusion A sample of the scheduling requirements are presented herein to provide a guide and a better understanding of the requirements that are ought to be imposed on the Contractors. Considering the possible existence of multiple Contractors, a standard and neat approach in managing the construction schedules is essential for the project. The sample work provided herein was successfully implemented to a number of construction projects with amount up to 1 billion AUD by a single planner/scheduler. So yes, this practice is possible and workable! Next Slide 19 of 20

- End Thank you!