Program Overview Introduction of presenters A little history

Program Overview • • • Introduction of presenters A little history Why computers? What’s Available Now? Vendor Selection? Real World Usage

Presenters • Paul Farrell • Safety. First Systems • 888 -603 -6987 • Woody Yarwood • National Director of Safety for Roadlink USA

Progress • Do you remember when we used: – Pay phones instead of cell phones – Typewriters – Carbons in typewriters to make duplicate copies (CC really meant CC) – Fax machines (and thought they were really neat/confusing) Paper files and filing cabinets?

Why Computers? • Make things more complicated than they need to be? • Streamline recordkeeping • Eliminate paper (“save a tree”) Enable you to get more insight into why things are happening, and what may happen next!

Why Computers? • The world is moving away from simple conversations and “goodwill intentions” • The world is pushing us towards “instant compliance” and “no exceptions or judgment calls”

Why Computers? • Think about the world prior to 1985 (ie. CDLs and Drug Testing). • Compare that to today’s Safe. Stat and the DOT vision of 2010 (electronic filings and compliance audits? ) What are some of the differences in how we got things done?

Computers and Fleet Safety • Who uses computers in their job or at home now? • Who accesses the internet for email or information gathering? (home or job) • Who has retrieved their PIN number for Safe. Stat?

Computers and Fleet Safety • If you use computers now, what do you use them for? • How do you define the benefits?

What’s Available Now? • Maintenance – www. arsenault. biz – www. collectivedata. com/index. html – http: //tatems. com/ • Track service history, reminders about pending inspections, update fleet status for recall work, etc.

What’s Available Now? • Driver Training – http: //www. ddcusafleet. com/ – http: //www. tread 1. com/ • So that drivers can take training based on their availability • Typically includes recordkeeping database to track status by driver

What’s Available Now? • GPS/Performance Data – www. cadecsystems. com/products/index. htm – www. qualcomm. com/qwbs/solutions/flt_ mgt_forhire. shtml • Driver behavior, off-route notices, excessive idling and so on.

What’s Available Now? • Log Auditing – www. rapidlog. com/? i=18 – www. logpak. com/? source=overture – www. driversdailylog. com/ • Drop in and scan – get results “automatically”

What’s Available Now? • Safety and Compliance “Suites” via the Internet – www. oscersystem. com – www. jjkeller. com – www. rairtech. com • Attempting to “bring it all together” in one package

The “Current” System Driver Screening Background Checks Drug Testing Accident Reporting Training Events Safety Dept. HR Dept. Compliance Dept. Training Dept.

A Suite Approach – Inside the Box Data Supplier Safety Dept. Driver Screening Drug Testing Training Events Background Checks Accident Reporting HR Dept. Compliance Dept. Training Supplier Insurance Carrier Training Dept.

Why a “suite”? • Enter a new driver one time only • Pull data from other parts of suite to populate forms (crash records, etc. ) • Meaningful management reporting • Make the program work for you rather than you work for the program

Why Internet Based Software? • Multiple locations can access w/security (can log in anywhere) • Uniform work process and recordkeeping process • Instant updates (no disks, CDs, etc. ) • Easy to update other systems (HR, IANA-IDD, etc. )

Why Internet Based Software? • Can easily customize to each client – to mirror existing work processes – to incorporate current forms – ease of learning and use

Vendor Selection • Picking the right package depends on: – Price – Features – Ease of use – Do they provide good training materials? – Upgrades over time – Personal Support

Vendor Selection • Picking the right package depends on: – Can you try the product before you buy? – Will you always be able to get your data out easily or will they hold you hostage? – Can they customize if needed? – Testimonials and references

Real World Use Woody Yarwood, Roadlink USA • There are so many things tell you about an online database – Always available 24/7/365 – Partner up – Innovative – Flexible – Can I reach a “person” that can help me – Can I get what I want “when” I want it?

With the push of a button…

With the push of a button…

With the push of a button…

With the push of a button…

Driver Events

With the push of a button…

What I Really Love !!!!! “Downloads”

Power of Information • With data from your system, you can: – Profile drivers (do they meet your minimum criteria, do they need attention) – Identify drivers for safety award program – Cross reference all sorts of issues

Wrap Up • Computers are not going away • Systems are getting easier to use • Suites add interesting and valuable options for management reporting • Try before you buy and be comfortable with the vendor

Discussion Questions and feedback?