Program Coordinator Specific Training Program Coordinator Welcome to

Program Coordinator: Specific Training

Program Coordinator • Welcome to Building Healthy Families! • Coordinating this program means you are ready to make a difference in the lives of several families! • Get Ready! We have lots of information for you.

Program Coordinator Responsibilities: • Primary contact for the community and program coordinators and participants • Assist with recruitment of families • Conduct an information meeting • Prepare for program implementation

Program Coordinator Responsibilities (Cont): • Organize weekly education meetings by: § Managing and purchasing weekly education supplies § Ensuring your nutrition, PA and lifestyle modification coordinators have copies of what they need § Activities are prepared § Families are aware of locations, schedules/ binders/supplies. • Data collection, entry and monitoring.

Primary Contact • Your contact information will go on all recruitment materials and program information for families § You may consider making a generic BHF@company. org email to use for all communication • Be sure to reach out to other organizations in your community to help. Having 2 -4 volunteers (in addition to your content coordinators) assist each week will make your responsibilities MUCH easier.

Recruitment • Recruiting families that qualify for the program is essential for implementing BHF. • We have created a module specifically for recruitment and provided templates for: § Physician Referral letters § Fliers, brochures § Newspaper ads • As part of implementing BHF, you have access to use the BMI Reporter Web application in your local school districts to identify and encourage families to participate.

Information Meeting Interested families should be encouraged to attend an informational meeting. This meeting typically lasts about 1 to 1. 5 hours. During this time you will collect: § Family consent to participate § Family contact Information § Baseline data and determine eligibility • You will want your coordinators and volunteers to attend the information meeting to assist you in gathering the information!

Eligibility • To determine if a family qualifies for the program, they must have at least one child with a BMI percentile ≥ 95 th. • In the data portal, you will find the CDC BMI percentile calculator to use for the children and their siblings. You will need date of birth, height and body weight. § Children 85 th- 94. 9 th percentile may still participate in the program, although weight maintenance will be the goal instead of weight loss.

Scale and Height Stadiometer • As part of the start-up funds, your organization will need to purchase: § 2 digital platform scales that measure to the tenth of a pound for accurate measurement of body weight. § 1 -2 portable height stadiometers that reads to the nearest 1/8 th inch. • Accurate measures of body weight and height are essential for eligibility measures and outcome measures. • A computer (or two) will be required for weekly data entry. An i. Pad, laptop or desktop computer with a printer will be ideal for weekly weigh-ins at each station.

Program Implementation • Facilitator Calendar • Family Binders • Weekly Supplies • Kit

Family Binder • After the families sign up for the program at the information meeting, but before the first session, you will put together a binder to give each family. • Each week, the family is asked to bring the binder to the session. § Weekly education materials are handed out during the education week, not prior.

Family Binder • One binder per family • Contains § § § Pencil bag with name tags and pens Place to log weekly weight change for each family member Weekly education information Habit book examples TLEP • An example BHF binder along with 1 pre-prepared binder are in your kit. § Materials such as, pdf’s to create additional binders can be downloaded and printed from the website.

Weekly Education • Contacting families § Through the data portal, you can send registered family members emails or text message reminders of meetings and messages. • BHF is an interactive education program. Each week, to deliver the education components, it is important that families are actively engaged. Therefore, supplies and equipment are necessary to deliver the program.

Weekly Supplies and BHF Kit • Each week, you will want to review the weekly lesson plans to obtain a list of required supplies for the week. In addition, we like to send home resources for families to use. For example, during the portion size education, you will give each family a set of measuring cups. These will be used for education and they can take them home.

BHF Kit • Some supplies have been provided in the BHF kit. Other supplies you will need to purchase. • In addition, the physical activity games require equipment. Your program will need to partner with either a PE teacher or facility that has activity equipment for children (YMCA). § Unique items have been included in your kit. Some items will need to be purchased – i. e. Spikeball games. Be sure to read lesson plans in advance so you can order your supplies and equipment.

Nutrition Supplies • Many weeks require the use of food labels. • You will need to purchase these food items and keep the boxes/bags to use throughout the program and subsequent cohorts. • Some weeks include food taste testing or parfait building. Purchasing and preparing foods will be required.

Supply List • We have included a BHF Supply List. § You will notice for each modules what needs to be purchased and prepared and what has been provided in the kit. § Be sure to take care of the kit materials and supplies you purchase so they can be used again for additional cohorts. • The supply list is an “Overview”. Each module lesson plan has a detailed list for every education session. Be sure to follow the lesson plan!

Weekly Preparation • For each weekly session: § Ensure your nutrition, PA and lifestyle modification coordinators have copies of what they need § Recipe of the week printed for families § Activities are prepared § Families are aware of locations, schedules/ binders/supplies.

Weekly Meetings • Family weigh- ins • Habit Books • Physical Activity Monitors

Weigh-Ins • Set-up in a private room • Welcome the family • Collect habit books and physical activity step data • How to talk to the family about the weigh-in • Enter the data into the data portal

Habit Books • Self-monitoring is a cornerstone of the program. We have tried other methods including on-line tracking and we are discouraging them. • Each family member receives a habit book weekly to track what they eat, how many red foods and their daily steps.

Physical Activity Monitors • You will need to purchase activity monitors for the child participants in your program. We highly encourage everyone in the family to wear one. They are great motivators and help keep each other motivated. Competition is good! • You will need to determine if you want to purchase wearable physical activity monitors for parents as well, but due to cost, you may just provide the participant with one and encourage the families to purchase their own.

Data Portal • Participant/ Family information • Baseline, 12 -week, 6 month, 1 year § Weight and height, BMI Percentile, BMI z-score • Weekly data § § Weight – Digital Platform Scale Steps/day - Wearable activity monitor * # red foods – Habit Books * * questions to answer for each family member • Fidelity Checklists § Each week you will print the fidelity checklist for the week. Have each coordinator complete their section and then enter the data into the portal. This is to determine how much of the lesson plan was able to be completed.

Data Portal Learn how to use the Data Portal here: https: //youtu. be/8 s. LM 7598 DHw

Organization/Community Volunteers • You may be able to identify others within your organization or community who want to help deliver BHF but are not a “coordinator”. • Assign these people to help with: § Food or Activity preparation before BHF § Weigh-in, collection of habit books and physical activity data § Distribute weekly hand-outs § Assist with demonstrations/activities § Engage with families § Help at the physical activity station