Professional Group Presentations Presentation Techniques Structure vs Communication

Professional Group Presentations Presentation Techniques

Structure vs. Communication • Common complaints – – Unstructured/Unprepared Poor speaking skills Unprofessional attire Too long

Audience Analysis Analyze your audience n Demographics n Job/Role n Analyze the occasion n Formal n Informal n

Structure vs. Communication • Good communication requires a structure – Such as a skeleton – Organize your thought into a pattern • (topical/chronological/etc. ) – Support your points with specifics – Construct an introduction – Construct a conclusion

Designing Your Speech: Organizing Your Ideas • Base organization on the principle of redundancy • • Speech framework: Introduction - tell them what you are going to tell them Body - tell them Conclusion - tell them what you have told them • •

Organizing the Body n Outlining principles Main ideas – speech’s subtopics l Subordinate ideas – function as amplification for subtopics l

Organizing the Main Ideas Each main idea has subordinate ideas that support it Example Topic: Baking cookies • 1 st Main idea: idea Find needed ingredients and utensils • Subordinate idea: needed ingredients • Subordinate idea: needed utensils

Organizing the Main Ideas into a Pattern What pattern has been used? Topic: Baking cookies • 1 st Main idea: Definition of term • Subordinate idea: needed ingredients • Subordinate idea: needed utensils 2 nd Main idea: Mixing ingredients Subordinate idea: First mix wet items Subordinate idea: Mix dry items Subordinate idea: Mix all together 3 rd Main idea: Bake Cookies Subordinate idea: place on greased cookie sheet 1 “ apart Subordinate idea: Bake at 350 degrees until brown around edges Subordinate idea: Place finished cookies on rack and allow to cool 10 minutes before serving

Beginnings and Endings n The introduction l Gains the attention of the audience l Makes the audience want to listen to your speech l Establishes speaker credibility l Provides the audience with an overview of the subject

Preview and Conclusion n The preview l After the introduction, lets your audience know what you will be discussing l Should correspond to your purpose statement l Motivate the audience to continue paying attention n The conclusion l Review the material covered l Ends with a solid clincher

OUTLINE FLOW CHART TITLE INTRODUCTION The Introductory paragraph sets the tone for the paper and includes an attention getter, establishes credibility, and ends with a one sentence declarative thesis statement. Transition to BODY of speech BODY First Main Point -Sub points with supporting materials from text Internal Summary to Second Main Point -Sub points with supporting materials from text CONCLUSION The last paragraph of your paper includes a restatement of the Thesis, closing comments, and an CLINCHER to conclude the paragraph.

Speaking With Style • Speech Delivery: – Verbal communication – Non-Verbal Communication – Visuals: • Types • Design • How to Use – Speech Design: Structuring your presentation

Speaking With Style • Speech Delivery: • Your delivery is how you say what you say…it is the verbal and nonverbal components of your speech

Speaking With Style • Verbal communication – Choice of words • Jargon • Slang – Grammar – Enunciation – Speech Fillers • More on next slide about this… – Vocal variety (pitch/volume) – Speedy speakers

Confused Communication • Speech Fillers confuse the listener, with the message becoming garbled • A Speech Filler is anything that interrupts the message and can include: – – – UM UH OKAY You Know So then Now… We will be addressing this issue more in depth later this evening.

Speaking With Style Non verbal Communication – What are you doing with your body? ? ? • Body language speaks volumes – Posture – Hand gestures – Facial expressions – Eye contact – Dress/appearance – Body movement/use

Speaking With Style Non verbal Communication – What are you doing with your body? ? ? • NO TOUCHING YOUR BODY -we know you love yourself, just don’t show it by hugging it or anything else. • No fig leaf stance • No tapping fingers/toes • Eyes should always be on the speaker…not out the window, on the floor, on your nails… • Hands should be used to emphasis your points, or better show your visual

Group Manners Matter • All for one and one for all – Group introductions – Transitions between speakers – Attention on current speaker – NV: You communicate even when not speaking – Coordinate use of visuals and materials

Speaking With Style Visuals: • Charts • Models • Objects • Electronic Media – – Power Point Presentation HTML DVD/Video Pictures (scanned/Internet) • Drawings

Speaking With Style Preparing/Designing Visuals: • Make sure visual aid is large enough to be seen – Size 24 Font for PPP • Use visual only if it supports, or clarifies your topic – Choose a visual that best “makes visual” your topic • KISS: Keep It Simple…Simon • Professional style is key – NO HAND PRINTED POSTERS – NO LAST MINUTE, HURRY UP AND GET IT DONE OBJECTS/MATERIAL

Speaking With Style • Use of visuals should be fluid with your topic – Use visual as a support to the speech, not the center=piece of your presentation • Show only when needed-turn off when not in use • Maintain eye contact with your audience, not the visual aid • Talk to your audience, not your visual aid • DO NOT PASS VISUAL AROUND THE ROOM

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