Productivity Software Lecture13 Acquiring Software Commercial software Software

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Productivity Software Lecture-13

Productivity Software Lecture-13

Acquiring Software • Commercial software – Software that must be purchased – Stand alone

Acquiring Software • Commercial software – Software that must be purchased – Stand alone products • Solve one type of problem – Software suites • Integrated tools that work together • Solve many problems – Shareware • Try before you buy • May deactivate if not purchased 8 A-2

Software Suite 8 A-3

Software Suite 8 A-3

Acquiring Software • Freeware – No need to purchase – Software may be distributed

Acquiring Software • Freeware – No need to purchase – Software may be distributed freely – Public domain software 8 A-4

Acquiring Software • Open source – Programs distributed with source code – Allows users

Acquiring Software • Open source – Programs distributed with source code – Allows users to modify the software – Modifications and comments are welcome – Linux and Open. Office 8 A-5

Open Office 8 A-6

Open Office 8 A-6

Word Processing Programs • • 8 A-7 Creates text documents Graphics and other objects

Word Processing Programs • • 8 A-7 Creates text documents Graphics and other objects are supported Professional quality can be achieved Simple web pages may be created

Word Processing Programs • Interface – Document area – Menu bar – Toolbars –

Word Processing Programs • Interface – Document area – Menu bar – Toolbars – Rulers – Scroll bars – Status bars 8 A-8

Word Processing Programs • Entering and editing text – Text is entered by typing

Word Processing Programs • Entering and editing text – Text is entered by typing – Cursor indicates position – Blocks of text can be manipulated – Most other programs include text tools 8 A-9

Word Processing Programs • Formatting text – Controls the document’s appearance – Character formatting

Word Processing Programs • Formatting text – Controls the document’s appearance – Character formatting tools • Fonts • Type style – Paragraph formatting tools • Line spacing • Tabs – Document formatting tools • Margins • Headers 8 A-10

Spreadsheet Programs • Calculates numbers and finances • Data viewable in many ways –

Spreadsheet Programs • Calculates numbers and finances • Data viewable in many ways – Tables – Graphs • Complex calculations can be automated 8 A-11

Spreadsheet Programs • Interface – Rows, columns and cells • Cell holds data or

Spreadsheet Programs • Interface – Rows, columns and cells • Cell holds data or formulas – Formula bar – Labels describe cell contents – Values – Dates – Formulas 8 A-12

Presentation Programs • • Creates slides or transparencies Complete set is a presentation Enhances

Presentation Programs • • Creates slides or transparencies Complete set is a presentation Enhances a speech or lecture Color and animation enhance the slides 8 A-13

Spreadsheet Interface 8 A-14

Spreadsheet Interface 8 A-14

Presentation Programs • Interface – Similar to a word processor – Slide window –

Presentation Programs • Interface – Similar to a word processor – Slide window – Outline window – Speaker notes 8 A-15

Presentation Interface 8 A-16

Presentation Interface 8 A-16

Presentation Programs • Creating a presentation – Templates can simplify the process – Build

Presentation Programs • Creating a presentation – Templates can simplify the process – Build the slides • Pick a layout • Enter the desired text • Apply special formatting – Continue adding slides in order – Apply slide transitions if desired 8 A-17

Presentation Programs • Presenting slide shows – Use to enhance a speech – Mouse

Presentation Programs • Presenting slide shows – Use to enhance a speech – Mouse click advances to next slide – Physical transparencies on an overhead – Computer screen delivery – Large monitor delivery – Data projector 8 A-18

Using a Large Monitor 8 A-19

Using a Large Monitor 8 A-19

Personal Information Managers • • PIM software Keep track of contact information Track upcoming

Personal Information Managers • • PIM software Keep track of contact information Track upcoming events and times MS Outlook is popular 8 A-20

Personal Information Managers • Data organization – Contact information organized by last name –

Personal Information Managers • Data organization – Contact information organized by last name – Users may search for data – Appointment reminders can be set 8 A-21

Chapter 8 A End of Chapter

Chapter 8 A End of Chapter