Procurement Management Information System PMIS Presentation to Key

Procurement Management Information System (PMIS) Presentation to Key Stakeholders HATC, June 2012

Agenda • • • Why PMIS? Project Scope & Objectives What have we done so far? Progress What might go wrong? Risks Finance How can you help? Summary Questions & Answers

Project Scope Suppliers Projects Ministries Web Site HATC Governorate PMIS HTB Central Bank of Yemen Districts Donors AFMIS Min Finance Min Planning

Project Scope Pilot Sites Core Sites • Ministry of Finance • Ministry of Planning & International Cooperation • HATC • HTB Spending Sites • Ministry of Public Works and Highways • Public Telecommunication Corporation (PTC) • Public Electricity Corporation • Customs Authority

Project objectives

Progress As set out in the approved strategy “PMIS: An enabler of Procurement Reform” we have: • Undertaken requirements analysis to create specification • Issued RFP, Evaluated Responses, Selected Vendor • Contracted with Vendor and Consultant • Completed detailed requirements analysis • Published HATC website which operate as Yemen procurement portal , ( now up to 43 government organization publish their tender notices and results ) We will now start to review: • Proposed solution

PMIS plan and progress Requirement definition CRP 1 Business requirement mapping SU training CRP 2 User acceptance Transition Go live Sep 11 Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr 13

PMIS Project Progress Summary* Project Progress As of 10 -May-2012 Planned Start Date 06 - Feb-2011 Actual Start Date Planned End Date 17 -Apr-2013 Actual End Date N/A Planned Duration** 561 Days Planned Duration (to 328 Days date) 11 -Jul-2011 Actual Duration 328 Days (to date) Planned Phase Definition & Elaboration Phase Actual Phase Definition & Elaboration Phase Planned Completion % (Work) 32% Actual Completion % 29% % Variance -3% Delays to date (days) N/A

Key risks • Security Situation – causing delay and work to be diverted to out side of Yemen (Amman ). • Stakeholder Engagement – we need help from stakeholder organisations – Time and commitments from “Super Users” – Top & Senior Management Support – Infrastructure & Equipment • Expected Change Resistance • Connectivity between sites

PMIS FINANCING • ( PILOT PHASE ) – Go. Y from WB Grant 3, 500, 000 USD – Arab fund 500, 000 KD • (ROLL OUT ) – Not defined

PMIS Roll out High level Plan Phase Scope First phase All ministries Second phase Governorate Third phase Public corporation /FUNDS Fourth phase Districts 2013 2014 2015 2016 2017 ….

Estimated cost for PMIS Roll out PLAN / YEAR Component Total 2013 2014 2015 2016 $850, 000 $1, 150, 000 $650, 000 $850, 000 $3, 500, 000 $1, 900, 000 $1, 850, 000 $650, 000 $4, 850, 000 Data center expansion & disaster recovery $600, 000 $1, 200, 000 $0 $1, 800, 000 Network & comm. ** $350, 000 $300, 000 $1, 300, 000 Pc's & peripherals $150, 000 $250, 000 $180, 000 $760, 000 Training & awareness $100, 000 $150, 000 $400, 000 Consultancy $150, 000 $100, 000 $550, 000 Project management $50, 000 $200, 000 Help desk (call center) $150, 000 $80, 000 $0 $230, 000 Total $4, 300, 000 $5, 180, 000 $2, 130, 000 $1, 980, 000 Oracle Software licence costs * Software Customisation , Enhancement & roll out * It doesn’t include prices of software Post Warranty Service Period ** It doesn't include Monthly fees $13, 590, 000

Summary ( required support ) • • The potential benefits from PMIS are huge for Go. Y and the nation We have made good progress in a challenging environment There is a lot more to do We need : – Stakeholder Engagement – we need help from stakeholder organisations • Time and commitments from “Super Users” • Top & Senior Management Support • Infrastructure & Equipment – – Change management program Connectivity between sites Full cooperation and support from AFMIS Project incentives for PMIS super user team and end user. • Finance for (roll out ) future PMIS phases.

Questions and Answers Thank you!