Procure to Pay Project Weekly EUAT meeting July

Procure to Pay Project Weekly EUAT meeting July 25, 2018 Last Updated: July 25, 2018

Agenda § P 2 P Status and EUAT Results final Bernie § Updates Bernie § Jaggaer Demo § General Questions Glori All 2

P 2 P EUAT Results Final Early User Acceptance Test (EUAT) Results Requisitions Week 8 EUAT Total New 3 75 Completed 4 72 in process/Draft 3 0 Cancelled /Denied 2 9 Supplier Invoice Request (SIRs) New 16 138 Completed 14 134 In process 3 3 Cancelled/Denied 2 6 Turn Around Time Requisitions Total TAT Req Procurement Req Approval SIRs Total TAT SIRs Procurement SIRs Approval Key Messages: § Customer Service Desk week 8 § 27 contacts § 0 (0%) Escalations to Level 3 § Successful Test § Much faster than 312 Reqs and F 4 s § Increased Transparency 4. 3 2. 1. 7. 47 3

Workday Release 31 § Workday will be issuing Release 31 on September 8 § Major releases twice per year § Increased capabilities/functionality: § Will have the opportunity to add estimated freight to a requisition § UIT has been testing and will continue to rigorously test § Will enable approximately 1 week later § Workday general communications come from Jim Dobbertin § Procurement specific communications will be posted on the URProcurement site https: //www. rochester. edu/adminfinance/urprocurement/ and published in the Newsletter. 4

P 2 P Updates § Added a Medical Supplies SIG § Ensure we understand Medical Supplies Requirements and concerns § Added /will be adding a handful of new users § Testing Requisitioner Training for My. Path § SIR Initiator and all approver training is tested and available in My. Path § Testing Walk. Me for EUAT participants § Will provide your names to Cindy Fronterre 5

P 2 P Updates – Pilot 1 § Feb Pilot - 9 Groups confirmed Biological Supply Center Vivarium Core Nucleic Lab for the SRLs, Processing Core Food & Nutrition Services Friends of Strong Campus Dining Remainder of UIT Procurement § Waiting on a few additional confirmations § Meeting this week to determine how many more to accept for Pilot 1 § Target ~10% of the Req and F 4 populations § Balance # of transactions and $ spend 6

Marketplace Demo GLORI TATRO

Questions, Discussion, Sharing

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