Proctor Training Thank you for serving as a

Proctor Training Thank you for serving as a proctor in the Charlotte-Mecklenburg Schools testing program!

What is a proctor? • North Carolina requires all test sessions to have a school staff member give the test (a test administrator) and another adult monitor the test (a proctor) • A proctor is needed in every classroom that gives a test (a test session) • The proctor’s primary role is to help the test administrator conduct a fair and uniform test administration 2

Proctor Eligibility • Age 18 or older and not a K-12 student • Cannot proctor in a classroom if you – Are related to a student in the class (child, grandchild, niece/ nephew) – Are related to or close friends with the test administrator 3

NC Testing Code of Ethics #1 • NC policy that governs everyone in testing (including proctors) • Proctors are required to read the Testing Code of Ethics • Proctors are required to sign the Testing Code of Ethics Affidavit after training 4

NC Testing Code of Ethics #1 • The test administrator must count and check materials out on the morning of testing and return them after testing • The test administrator must keep materials secure at all times • No person may copy, reproduce, paraphrase, or discuss the test material 5

NC Testing Code of Ethics #1 • The test administrator and proctor must be trained before the test • The test administrator and proctor must be in the room at all times • The test administrator must read directions exactly as written in the Assessment Guide (AG) • Cannot clarify questions or indicate answers to students 6

NC Testing Code of Ethics #1 • Report anything out of the ordinary that occurs during testing (a testing irregularity) to the school test coordinator as soon as possible • Protect confidentiality of students at all times 7

NC Testing Code of Ethics #1 • Examples of unethical practices to be reported to the school test coordinator: – Encouraging students not to do their best – Using secure test items for instruction – Changing student responses – Explaining or paraphrasing the test directions • Sanctions: civil and criminal prosecution 8

Test Security #2 • Test materials must be counted and checked out on the morning of testing and counted and returned after testing • The proctor cannot be alone with or handle test materials • Students cannot remove test books or answer sheets from the test session • Test books and/ or online tests are not to be read or discussed by anyone • Test books cannot be copied 9

Classroom Conditions #3 • Minimize any distractions or interruptions that occur • Rooms must be quiet and well lit • Student desks should be cleared • Desks must arranged to discourage cheating • Wall displays of test taking tips or test related content must be removed or covered 10

Classroom Conditions #3 • Cell phones and other electronic devices in the test session present a serious test security issue – Test administrators and Proctors must have cell phones and electronic devices turned off and not visible during the test session, including breaks – Students cannot have a cell phone or electronic device on their person during the test session, including breaks 11

Materials Distribution #4 • Students are given all materials needed for the test and cannot use their own – Students may use their own No. 2 pencils • Student desks must be cleared of everything before the test begins • The test administrator must pass out materials according to the directions in the script – For example, “I am going to give each of you a blank sheet of paper” 12

Test Administration #5 • The proctor can help students find the right place in the test book or on the answer sheet • The proctor must walk around to monitor students during the entire test • The test administrator and proctor must remain in the room during the entire test 13

Test Administration #5 • The proctor cannot – Read the directions to students – Assist students in answering questions – Change student responses – Answer student questions o The proctor can respond to student questions by saying, “I cannot answer your question, just do your best. ” 14

Student Emergencies #6 • The proctor must remain in the room at all times unless there is an emergency • If you must leave during an emergency, contact the School Test Coordinator. • Students who have an emergency or need to go to the restroom must be escorted by a proctor or another adult • Minimize time out of the test session • Minimize disturbance to other students 15

Monitor Students #7 • Proctors must actively monitor students during the entire test to ensure that: – Students are marking answers on the correct part of the answer sheet – Students are using a No. 2 pencil – Students who have a problem (pencil breaks, restroom break) are helped with little distraction to other students – Students have a calculator during the calculator active part of the math test 16

Monitor Students #7 • Proctors cannot help students or indicate answers, which includes: – Telling students to look at a question again – Making a facial expression or gesture – Explaining or rephrasing any of the test 17

Accommodations #8 • Students with special needs may have a testing accommodation documented • The proctor must be trained to monitor the accommodations in his/her test session • In an accommodation test session, some procedures may be different than what you would expect 18

Report Irregularities #9 • Report irregularities to the school test coordinator on the day it occurs. Examples: – Not following directions/ script in the AG – Paraphrasing test directions – Leaving students unsupervised – Giving students instruction before the test – Failing to cover/ remove wall displays – Giving students additional time – Cheating or suspected cheating 19

Report Irregularities #9 • Examples: – Student illness or emergency – Reading or tampering with test books or answer sheets – Failing to return originally distributed number of materials – Failing to appropriately provide accommodations – External distractions (fire alarm, bell rang) – Cell phone in test session 20

Student Confidentiality #10 • Conduct a fair test administration • Any information learned about students is private and cannot be shared with anyone, including the student or the student’s parent. For example: – Accommodations – Test scores – Specific answers to test questions – Overall test behavior 21

Proctor’s Guide available at: http: //www. ncpublicschools. org/ accountability/policies/ Contact your School Test Coordinator with any questions. If you have any serious concerns about the testing at your school, contact the CMS testing department at State. And. Federal. Programs@cms. k 12. nc. us.