Processing YearEnd Close Concept Processing YearEnd Close Processing

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Processing Year-End Close Concept

Processing Year-End Close Concept

Processing Year-End Close

Processing Year-End Close

Processing Year-End Close Step 1 Begin by navigating to the Request Ledger Close page.

Processing Year-End Close Step 1 Begin by navigating to the Request Ledger Close page. Click the vertical scrollbar.

Processing Year-End Close Step 2 Click the General Ledger menu.

Processing Year-End Close Step 2 Click the General Ledger menu.

Processing Year-End Close Step 3 Click the Close Ledgers menu.

Processing Year-End Close Step 3 Click the Close Ledgers menu.

Processing Year-End Close Step 4 Click the Request Ledger Close menu.

Processing Year-End Close Step 4 Click the Request Ledger Close menu.

Processing Year-End Close Step 5 A Run Control ID is an identifier that, when

Processing Year-End Close Step 5 A Run Control ID is an identifier that, when paired with your User ID, uniquely identifies the process you are running. The Run Control ID defines parameters that are used when a process is run. This ensures that when a process runs in the background, the system does not prompt you for additional values.

Processing Year-End Close Step 6 You can run this process by searching for an

Processing Year-End Close Step 6 You can run this process by searching for an existing run control ID or you can add a new value. Creating a Run Control ID that is relevant to the process may help you remember it for future use. Click the Add a New Value tab.

Processing Year-End Close Step 7 Enter the desired information into the Run Control ID

Processing Year-End Close Step 7 Enter the desired information into the Run Control ID field. Enter "YEAR_END_CLOSE".

Processing Year-End Close Step 8 Click the Add button.

Processing Year-End Close Step 8 Click the Add button.

Processing Year-End Close Step 9 Use the Ledger Close Request page to select the

Processing Year-End Close Step 9 Use the Ledger Close Request page to select the Closing Group and specify closing parameters for the process.

Processing Year-End Close Step 10 Use the Process Frequency group box to specify how

Processing Year-End Close Step 10 Use the Process Frequency group box to specify how many times the process can be executed. Click the Always option.

Processing Year-End Close Step 11 Use the Close Request Type field to specify whether

Processing Year-End Close Step 11 Use the Close Request Type field to specify whether you are running a Close or Undo process.

Processing Year-End Close Step 12 Click the Close Request Type list.

Processing Year-End Close Step 12 Click the Close Request Type list.

Processing Year-End Close Step 13 Select Undo in case of an error, or to

Processing Year-End Close Step 13 Select Undo in case of an error, or to reverse the retained earnings (interim or yearend closings) and balance-forward calculations (year end closings). Click the Undo list item.

Processing Year-End Close Step 14 On selecting Undo in the Close Request Type field,

Processing Year-End Close Step 14 On selecting Undo in the Close Request Type field, the Closing Type field becomes available.

Processing Year-End Close Step 15 The Previous Close to Undo group box displays if

Processing Year-End Close Step 15 The Previous Close to Undo group box displays if you selected Close Request Type as Undo and Closing Type as Interim.

Processing Year-End Close Step 16 Click the Close Request Type list.

Processing Year-End Close Step 16 Click the Close Request Type list.

Processing Year-End Close Step 17 For this example, you want to run the close

Processing Year-End Close Step 17 For this example, you want to run the close process so you will select the Close value. Click the Close list item.

Processing Year-End Close Step 18 Use the Fiscal Year field to enter the year

Processing Year-End Close Step 18 Use the Fiscal Year field to enter the year to be closed. Click in the Fiscal Year field.

Processing Year-End Close Step 19 Enter the desired information into the Fiscal Year field.

Processing Year-End Close Step 19 Enter the desired information into the Fiscal Year field. Enter "2013".

Processing Year-End Close Step 20 Use the Business Unit for Prompting field to select

Processing Year-End Close Step 20 Use the Business Unit for Prompting field to select the business unit that the system uses for prompting, which determines which ledger groups and closing rules can be selected. It does not determine which business unit to close. Click in the Business Unit for Prompting field.

Processing Year-End Close Step 21 Enter the desired information into the Business Unit for

Processing Year-End Close Step 21 Enter the desired information into the Business Unit for Prompting field. Enter "US 004".

Processing Year-End Close Step 22 Use the Check only, Do not process option to

Processing Year-End Close Step 22 Use the Check only, Do not process option to perform validation checking during the close, but the system will not calculate retained earnings or balance forward amounts. Click the Check only, Do not process option.

Processing Year-End Close Step 23 Use the Closing Group field to enter or select

Processing Year-End Close Step 23 Use the Closing Group field to enter or select the closing process group that contains the closing rule (or rules) to be processed for this request. Click in the Closing Group field.

Processing Year-End Close Step 24 Use the closing process group that you created in

Processing Year-End Close Step 24 Use the closing process group that you created in a previous activity. Enter the desired information into the Closing Group field. Enter "MYGROUP".

Processing Year-End Close Step 25 Use the Ledger Group field to select the ledger

Processing Year-End Close Step 25 Use the Ledger Group field to select the ledger group for the ledger being closed. Click in the Ledger Group field.

Processing Year-End Close Step 26 Enter the desired information into the Ledger Group field.

Processing Year-End Close Step 26 Enter the desired information into the Ledger Group field. Enter "RECORDING".

Processing Year-End Close Step 27 Use the Ledger field to enter a specific ledger

Processing Year-End Close Step 27 Use the Ledger field to enter a specific ledger to process. Click in the Ledger field.

Processing Year-End Close Step 28 Enter the desired information into the Ledger field. Enter

Processing Year-End Close Step 28 Enter the desired information into the Ledger field. Enter "LOCAL".

Processing Year-End Close Step 29 Notice that once you entered the Closing Group, the

Processing Year-End Close Step 29 Notice that once you entered the Closing Group, the Rules to Execute link appeared. Click the Rules to Execute link.

Processing Year-End Close Step 30 Use the Closing Rules to Execute page to select

Processing Year-End Close Step 30 Use the Closing Rules to Execute page to select or deselect individual closing rules within the closing process group (in sequence only) to include or exclude when running the closing process. Click the OK button.

Processing Year-End Close Step 31 Use the As of Date option to specify a

Processing Year-End Close Step 31 Use the As of Date option to specify a date for the closing process. Click the As of Date option.

Processing Year-End Close Step 32 Use the Specify field to enter the closing As

Processing Year-End Close Step 32 Use the Specify field to enter the closing As of Date for the closing process. Click in the Specify field.

Processing Year-End Close Step 33 Enter the desired information into the Specify field. Enter

Processing Year-End Close Step 33 Enter the desired information into the Specify field. Enter "12/31/2016".

Processing Year-End Close Step 34 Use the Selections region to select the business units

Processing Year-End Close Step 34 Use the Selections region to select the business units to be closed. You can specify selected business units or you can use trees to identify which business units you want to close. If you select the Selected Detail Values option, you can enter a specific business unit value, or values, in the Business Unit to Close region. If you select the Detail - Selected Parents option, you can enter a tree Set. ID, a tree and a parent node level of units to process for closing.

Processing Year-End Close Step 35 Use the Select Value field to select business units

Processing Year-End Close Step 35 Use the Select Value field to select business units to be closed. Click in the Select Value field.

Processing Year-End Close Step 36 Enter the desired information into the Select Value field.

Processing Year-End Close Step 36 Enter the desired information into the Select Value field. Enter "US 001".

Processing Year-End Close Step 37 Click the Run button.

Processing Year-End Close Step 37 Click the Run button.

Processing Year-End Close Step 38 Use the Process Scheduler Request page to enter or

Processing Year-End Close Step 38 Use the Process Scheduler Request page to enter or update parameters, such as server name and process output format.

Processing Year-End Close Step 39 You must select a Server Name to identify the

Processing Year-End Close Step 39 You must select a Server Name to identify the server on which the process will run. If you use the same run control ID for subsequent processes, the server name that you last used will default in this field. Click the Server Name list.

Processing Year-End Close Step 40 Click the PSNT list item.

Processing Year-End Close Step 40 Click the PSNT list item.

Processing Year-End Close Step 41 Click the PS/GL Yearend Ledger Close option.

Processing Year-End Close Step 41 Click the PS/GL Yearend Ledger Close option.

Processing Year-End Close Step 42 Click the OK button.

Processing Year-End Close Step 42 Click the OK button.

Processing Year-End Close Step 43 Notice the Process Instance number appears. This number helps

Processing Year-End Close Step 43 Notice the Process Instance number appears. This number helps you identify the process you have run when you check the status.

Processing Year-End Close Step 44 Click the Process Monitor link.

Processing Year-End Close Step 44 Click the Process Monitor link.

Processing Year-End Close Step 45 Use the Process List page to view the status

Processing Year-End Close Step 45 Use the Process List page to view the status of submitted process requests.

Processing Year-End Close Step 46 The current Run Status of the process is Queued.

Processing Year-End Close Step 46 The current Run Status of the process is Queued. The process is finished when the status is Success. Continue to click the Refresh button until the status is Success.

Processing Year-End Close Step 47 Click the Refresh button.

Processing Year-End Close Step 47 Click the Refresh button.

Processing Year-End Close Step 48 Once the Run Status field shows Success, you know

Processing Year-End Close Step 48 Once the Run Status field shows Success, you know that the closing check was successful and you can return to the Request Ledger Close page. Click the Go back to Request Ledger Close link.

Processing Year-End Close Step 49 Since the check only process was successful, you want

Processing Year-End Close Step 49 Since the check only process was successful, you want to actually process the year end close now. Deselect the check box. Click the Check only, Do not process option.

Processing Year-End Close Step 50 Click the Run button.

Processing Year-End Close Step 50 Click the Run button.

Processing Year-End Close Step 51 Click the PS/GL Yearend Ledger Close option.

Processing Year-End Close Step 51 Click the PS/GL Yearend Ledger Close option.

Processing Year-End Close Step 52 Click the OK button.

Processing Year-End Close Step 52 Click the OK button.

Processing Year-End Close Step 53 Click the Process Monitor link.

Processing Year-End Close Step 53 Click the Process Monitor link.

Processing Year-End Close Step 54 Your Run Status may be Queued, Initiated, or Processing.

Processing Year-End Close Step 54 Your Run Status may be Queued, Initiated, or Processing. Click the Refresh button until the process runs successfully.

Processing Year-End Close Step 55 Click the Refresh button.

Processing Year-End Close Step 55 Click the Refresh button.

Processing Year-End Close Step 56 Notice the status is Success, indicating that the year-end

Processing Year-End Close Step 56 Notice the status is Success, indicating that the year-end close was successful.

Processing Year-End Close Step 57 End of Procedure.

Processing Year-End Close Step 57 End of Procedure.