PROCESS ELEMENTS OF PROJECT MANAGEMENT Six Essential Elements

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PROCESS ELEMENTS OF PROJECT MANAGEMENT

PROCESS ELEMENTS OF PROJECT MANAGEMENT

Six Essential Elements of a Successful Project Plan 1. Project Scope – Objectives and

Six Essential Elements of a Successful Project Plan 1. Project Scope – Objectives and Deliverables – Requirements – Assumptions and Constraints – Stake Holder Analysis 2. Roles and Responsibilities Resources!!! 3. Realistic Schedule 4. Communication Plan 5. Risk Management Plan 6. Project Tracking

Project Scope • Objectives and Deliverables – Why are we doing this? – What

Project Scope • Objectives and Deliverables – Why are we doing this? – What do we get for doing this? • Requirements – Spell out what done looks like. • Assumptions and Constraints – Define the boundaries within which the project • operate. will

Project Scope - Stakeholder Analysis Involvement = Buy in Identification – customers, users, management,

Project Scope - Stakeholder Analysis Involvement = Buy in Identification – customers, users, management, suppliers o other individuals and groups impacted by the project - Influence of the stakeholder – Increase commitment as required -Needs (communication, support, approvals)

Roles and Responsibilities Responsibility Assignment Matrix Activity Eng Qual Mfg Finance Test subsyste m

Roles and Responsibilities Responsibility Assignment Matrix Activity Eng Qual Mfg Finance Test subsyste m R A C I Task 2 I R A C Task 3 A R I C R- Responsible A –Approve C – Consult I – Inform

Schedule Development Steps • Activity identification • Activity sequencing • Activity resource estimating –Report/resolve

Schedule Development Steps • Activity identification • Activity sequencing • Activity resource estimating –Report/resolve inadequacies • Activity duration estimating – Balance • Refine

Activity identification Work Breakdown Structure (WBS) – A hierarchical organization of the tasks required

Activity identification Work Breakdown Structure (WBS) – A hierarchical organization of the tasks required for deliverables – Lowest level of task is no greater than 80 hours or two weeks of effort Product Design Subsyste m 1 Test Subsystem 1 Design Subsyste m 2 Build Prototype

Communications Planning Points to consider in communication planning • “In 1933 when I was

Communications Planning Points to consider in communication planning • “In 1933 when I was brand new to M (a Fortune 500 company), my boss told me that the biggest problem at M was (the lack of) communication. And 40 years later when I retired, the biggest problem at M was still the lack of communication. ” • The number of communication path grows geometrically with the number of project participants.

Elements of a Communication plan • Stakeholder communication requirements – Who – What –

Elements of a Communication plan • Stakeholder communication requirements – Who – What – When • Information to be communicated – Format – Content – Detail level • Person Responsible for Communicating Information

Elements of a Risk Management Plan • Risk identification • Qualitative risk analysis •

Elements of a Risk Management Plan • Risk identification • Qualitative risk analysis • Quantitative risk analysis • Risk response planning –Accept (Take the hit) – Avoid (Make it impossible) – Transfer (Pass the buck) – Mitigate (Change the odds) • Risk monitoring and control

Project Tracking Components for tracking • Baseline (for tracking and control). • Collecting of

Project Tracking Components for tracking • Baseline (for tracking and control). • Collecting of actual performance. • Review and reporting – Recovery