Process Current situation From October 2015 in Workday

Process Current situation From October 2015 in Workday Diverse processes Bedding in with HR support How I manage my personal data UK – ADP. net Contact with HR and Self service via ADP UK – Snowdrop/HR Hub Contact with HR and Self Service via Snowdrop How managers access team data UK – ADP. net Requests to HR for information and reports UK – Snowdrop/HR Hub Access to information via Snowdrop From January 2016 in Workday Business accountability Employees will be able to view and maintain their own personal information directly into Workday via “Personal Information”, depending on what changes are made an approval may be required by HR New starters will have access to Workday to complete personal details when they join Managers will access team data directly in Workday Managers are able to make changes and HR will be available to support Managers responsible for key processes, such as: “Create Position” “Change Job” “Request Compensation Change” UK – ADP. net – HIG staff using the ADP. net HR system UK – Snowdrop/HR Hub – RKH, AQUA & GCS using the Snowdrop and HR Hub solution

Process Current situation From October 2015 in Workday Diverse processes When we have a position to fill UK – ADP. net Currently known as vacancy authorisation and is run on Easy web, all requests require approval from HR, Finance and Senior Management. UK – Snowdrop/HR Hub The RKH hire process currently requires approvals on paper/email once a suitable candidate has been found When we make an offer to someone UK – ADP. net Paper offer form captures details required for HR to produce offer paperwork UK – Snowdrop/HR Hub Paper offer form also used and is authorised by HR, Finance and Senior Management When job changes happen This process is currently managed via a paper change job details form. When pay changes When someone leaves From January 2016 in Workday Business accountability Bedding in with HR support This process is currently managed via a paper change job details form. Paper or email approval is required from HR, Finance and Senior Management. UK – ADP. net This process will replace Easy web UK – Snowdrop/HR Hub Paper/email approvals are replaced and moved earlier in the recruitment process HR/Manager approval The “Create Position” process should be initiated by a manager to request authorisation to begin recruitment. It will then be authorised by HR, Finance and Senior Management. Finance approval Senior Management approval Information about the successful candidate will still need to be passed to HR for processing in Workday. The paper offer form will remain as it contains specific information required for HR to produce offer paperwork. If the offer is within the value approved in the position creation, no further approval would be required. “Job change” can be initiated by a Manager or HR, notifications trigger so both are in the loop. “Job change” should be initiated by a Manager on workday and should eliminate the need for any job change forms. Approval by HR is built into the workflow. “Request Compensation Change” can be initiated by a Manager or HR. Approval s are built into the workflow. “Request Compensation Change” should be initiated by a Manager on workday and should eliminate the need for any job change forms. Approval s are built into the workflow. HR/Manager approval This process is currently managed in various ways, often via emails to the HR Employee Services Team Opportunity to enhance with Workday Recruitment Finance approval “Terminate” employment can be initiated by a Manager or HR, notifications trigger so both are in the loop. Senior Management approval “Terminate” employment can be initiated by a Manager. As holidays will be recorded on Workday, Managers won’t be required to provide information on what days have ben taken.

Process Current situation From October 2015 in Workday Diverse processes Bedding in with HR support Requests for Time Off and Holidays UK – ADP. net Paper or spreadsheets UK – Snowdrop/HR Hub Managed via Snowdrop and HR Hub with visibility across teams Going on Leave of Absence UK – ADP. net Entered into ADP by HR UK – Snowdrop/HR Hub Managed via Snowdrop Process Benefit plans and elections Current situation UK – Snowdrop/HR Hub Balances to be loaded from Snowdrop to Workday (note does not include bookings) NOTE: Snowdrop to remain open for bookings to end of 2015 The “Place Employee on Leave of Absence” can be initiated by HR or a Manager. Notifications trigger so both are in the loop. From October 2015 in Workday Diverse processes UK – ADP. net Managed via HR Employee Services UK – ADP. net Optional: Manager to manually load the balance of remaining days for each employee to open up the calendar for employee requests Bedding in with HR support UK – Choices Managed via Choices UK – ADP. net Benefits to be managed via Workday All new starters will have their Benefits managed via Workday UK – Choices continues until April 2016 From January 2016 in Workday Business accountability Balances (and carry overs up to 5 days) to be set from January 1 st. Employees to “Request Time Off” via Workday which requires manager review and approval The “Place Employee on Leave of Absence” process should be initiated by a Manager. Review by HR is built in. From April 2016 in Workday Business accountability Workday is single platform for Employee Benefits in the UK from April 2016

Workday is Single Sign On via OKTA, however we know not 100% of staff are on OKTA so a Username/Password link to Workday will be provided Known limitations & mitigating actions Area Status Action/mitigation Headcount Israel and SSI not yet in Workday To be loaded in October Salary Certain populations do not have compensation loaded Org chart Currently in flux and being validated Org names Some lower level orgs not named Job Titles Job Profiles concept not communicated, high volume of “placeholders” Cost Centres Changing structure Ensure Workday has latest Turnover No easily reportable history loaded Trends will build from day 1 Time Off Challenges transitioning from Snowdrop to Workday in the UK Specifically Workday cannot provide peer visibility of Time off Flexible approach Workday enhancement to come Contracts Notice and Covenants in Workday are UK/HIG only Employee Benefits in Workday from October 2015 (UK) Note: Choices stays until April 2016 Online payslips accessible from link within Workday (for UK) Business to sign off structure Not in Workday but coming soon: • Performance, Appraisals, Talent • Total Compensation Review • Link to Training system (CS) Market Compensation Data not yet in Workday