Pro SAM Campus Management KickOff October 25 2001

Pro. SAM & Campus Management Kick-Off October 25, 2001 Visit us on the web at www. olemiss. edu.

Agenda • Welcome • • Introductions Project history • Company information • • Sigma SAP • • • Project overview • • Pro. SAM • Campus Management (CM) Project name Benefits Organizational structure • Background Status Demonstration • Closing Visit us on the web at www. olemiss. edu.

Project History § Review of administrative structure began in summer 1997. § In order to be a “great American public university, ” UM must have world-class processes. § SAP selected as ERP vendor in October 1998. Visit us on the web at www. olemiss. edu.

Phase I Implementation Visit us on the web at www. olemiss. edu.

Phase II: Student System § Financial Aid • Sigma Pro. SAM § Student Administration • SAP Campus Management § Features • Student life from “cradle to grave” • Core of university mission • Integration is essential Visit us on the web at www. olemiss. edu.

Pro. SAM At UM Visit us on the web at www. olemiss. edu.

Sigma Representatives § Raymond Timmons – President/CEO § Robert Bevers – Vice President § Cliff Clevenger – Director of Application Development § Ann Badertscher – Lead Architect of GUI Development Visit us on the web at www. olemiss. edu.

Sigma’s Focus § Devoted to post secondary educational institutions § Financial aid and student accounts receivable – regulation driven § Customers supported in effective application of new technology • Department of Education initiatives • UM initiatives • • Web use for students Real time interface with legacy and CM modules Visit us on the web at www. olemiss. edu.

Sigma Product Overview § Scalable to broad range of institutions • Small special purpose • UT Health Sciences • Middle size prestigious • • • The University of California at Berkeley The University of Mississippi Johns Hopkins University • Large institutions • • • Michigan State University Ohio State University Arizona State University Visit us on the web at www. olemiss. edu.

CM at Work Visit us on the web at www. olemiss. edu.

Having Fun with CM Visit us on the web at www. olemiss. edu.

Greetings from CM Developers Visit us on the web at www. olemiss. edu.

Forging Innovative and Responsive Service through Technology Visit us on the web at www. olemiss. edu.

Anticipated Benefits § Better student service through streamlined processes § A technology base for the future • More web-based student services • Online fee payment • Degree audit § Increased access to information at all levels § Enhanced policy enforcement § Integration with other modules Visit us on the web at www. olemiss. edu.

See www. olemiss. edu/ projects/first for full team listings. Visit us on the web at www. olemiss. edu.

Project Work Space § Paul B. Johnson Commons in area formerly occupied by Purchasing Visit us on the web at www. olemiss. edu.

Financial Aid at Ole Miss § § 85% of students receiving aid >$65 million in aid disbursed last year Logged 31, 000 student contacts Award and disburse aid daily, yearround Visit us on the web at www. olemiss. edu.

Pro. SAM Project Highlights § “First” to implement client-server Pro. SAM § Piloting product enhancements • Using XML for data exchange • Providing diagnostics for awards § Improve service, reduce cost • Maximize use of web for communication • Transition from “snail mail” to e-mail Visit us on the web at www. olemiss. edu.

Pro. SAM Implementation Schedule § Feb. 2002: Begin processing for 2002 -03 § Apr. 2002: Automated awarding § May 2002: Web display § July 2002: Disburse aid § March 2003: Interface with CM Visit us on the web at www. olemiss. edu.

CM Project Background § UM as North American pilot § CM pilot site website • See cm. olemiss. edu § System groundwork by BASIS team § Interaction among UM, other universities, and CM developers • Requirements definition • Workshops/training • Testing Visit us on the web at www. olemiss. edu.

Support From SAP Developers Ich hätte auch was beizusteuern: Fast. Teammitglied (weil ein Freund von mir) und IT-Experte, fest entschlossen, auf dem schnellsten Weg Support in Übersee zu leisten. Gruß, Ulrike Visit us on the web at www. olemiss. edu.

Knowledge Transfer Visit us on the web at www. olemiss. edu.

CM Status § Project ownership § Core teams • Academic structure • Student administration • Student accounting § Resource team § Release of IS-PSCA 4. 64 in 2 Q 2002 Visit us on the web at www. olemiss. edu.

CM Implementation Timeline § See www. olemiss. edu/projects/first/cm/sched ule. pdf for high-level implementation plan § Phased approach with most functionality rolling out between 1 Q 2002 and 2 Q 2003 § Impact of the CM development schedule § Transition from legacy mainframe to Visit us on the web at www. olemiss. edu. 100% SAP

Realities § Process changes. • Tremendous opportunity to improve our “customer service. ” § Off-the-shelf vs. homegrown software. § Challenges of being a pilot project. § Be patient. § Team effort is crucial. Visit us on the web at www. olemiss. edu.

A Work in Progress Visit us on the web at www. olemiss. edu.

CM Demonstration § A quick look now; Opportunities for more in-depth viewing later § Demo logistics • Hardware • Software § What you will see Visit us on the web at www. olemiss. edu.

New Terms § Registration § Organizational Unit • Identifies the relationship between a student who has selected classes and the University. § Booking • The process the student performs to select classes. § Region • Currently defined as the US state codes, for example MS. • Academic schools and colleges and departments. § Program of Study • Equivalent to a degree program. • For example, the B. A. degree would be a program of study. So would the B. S. , the B. B. A, the M. A, etc. Visit us on the web at www. olemiss. edu.

New Terms Continued § Module • Equivalent to one of our courses. • For example, English 101 would be a module. § Module Group § Event Type • Event type is a component of a module. For example, a given course may have a lecture component and a lab component. • Used for grouping § Is Referred To modules and other • Used to identify crossmodule groups. listed courses. • For example, the § Presupposes modules required for completing a major in • Used to identify pre. Mathematics could be requisite courses. grouped into a module group called Visit us on the web at www. olemiss. edu. ‘mathematics major’.

See online demonstration. Visit us on the web at www. olemiss. edu.

Closing § Next steps • Watch project website for news § Remember the goal: • Students FIRST! § Reception • Martindale Lobby Visit us on the web at www. olemiss. edu.