Printing Guide Request for Quote RFQ Informal Solicitation

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Printing Guide Request for Quote (RFQ) Informal Solicitation (Written Quotes) Formal Solicitation (Invitation to

Printing Guide Request for Quote (RFQ) Informal Solicitation (Written Quotes) Formal Solicitation (Invitation to Bid or Invitation to Negotiate) Under $10, 000 - $74, 999 $10, 000+ requires written quotes $75, 000 and up. $ Amount Department Responsibility Create a list of specifications. Contact Procurement Services to discuss. Discuss print job with Procurement Services. Sending the RFQ to multiple suppliers are preferred but not required. Create a list of specifications. Must send to at least three (3) responsive suppliers for a quote or send to Procurement to quote. Complete template of specifications. . Then send to Procurement for review. Note supplier quote # in Spear. Mart requisition. Reference printing quote template. Note supplier quote # in Spear. Mart requisition and attach completed template. Procurement Services can obtain quotes for departments upon receipt of specifications/scope of work. Procurement Services Role and Responsibility If a department obtains their own quotes, they should forward to Procurement Services for review. Quotes must be apples to apples for comparison and evaluation. Provide advise and support as needed with identification of best value and possible suppliers, including suppliers that support university diversity efforts. 0 to 2 days Est. Time to Complete Procurement will issue an invitation to bid (ITB) or Invitation to Negotiate (ITN) depending upon type of project. Reference the vendor ITB or ITN number in the Spear. Mart requisition. Review specs and scope of work. Issue ITB or ITN. Work with Department on evaluation of bid or proposal responses. May contact other sources to benchmark against best in class peers 3 days to 7 days ITB: 14 to 30 days ITN: 60 to 180 days Note: Life of contract/PO or repetitive purchases determines the dollar threshold for all types of solicitations Form: Page 1 of 4 New Approved by: Rosey Murton Date: 02/03/2020