Principles of business Objective 1 02 Record information

Principles of business Objective 1. 02: Record information to maintain and present a report of business activity.

Objective Content A. Utilize note-taking strategies B. Organize information C. Select and use appropriate graphic aids.

Select and Use Appropriate Graphic Aids Reasons to use graphic aids. 1. When time is limited. 2. Overcoming language barriers. 3. To retain information. 4. Information overload. 5. Information processing.

Commonly Used Graphic Aids ▪ Tables ▪ Bar graphs ▪ Line graphs ▪ Pie charts ▪ Pictures ▪ Diagrams

Commonly Used Graphic Aids Tables work best when the data presented: Student 1 st 6 Weeks Average 2 nd 6 Weeks Average Ben 82% 90% Kara 98% 95% ▪ Requires precise values. Sean 75% 85% ▪ Values involve multiple units of measurement. Amanda 87% 93% ▪ Is used to look up or compare individual values.

Commonly Used Graphic Aids Bar graphs - Used to compare things between different groups or to track changes over time. - When trying to measure changes over time, bar graphs are best when the changes are larger. Monthly Ice Cream Sales Cookie Dough Strawberry Vanilla Chocolate $0 $200 $400 $600 $800 $1, 000$1, 200$1, 400 January Feburary March

Commonly Used Graphic Aids ▪ Line graphs – Used to track changes over short and long periods of time. – When smaller changes exist, line graphs are better to use than bar graphs. Monthly Ice Cream Sales $600 $500 $400 $300 $200 $100 $0 Chocolate Vanilla January Strawberry Cookie Dough Feburary March

Commonly Used Graphic Aids ▪ Pie charts Annual Sales – Best to use when you are trying to compare parts of a whole. – Does not show changes over time. 1 st Qtr 2 nd Qtr 3 rd Qtr 4 th Qtr

Commonly Used Graphic Aids ▪ Pictures – A realistic visual representation that allows you to see exactly what is being described.

Commonly Used Graphic Aids ▪ Diagrams – Visual representations of thinking. – Allow people to literally see the relationship between all parts of the topic. Examples ▪ Venn diagram ▪ Fish bone diagram