PRIASOFTPFMS INTEGRATION OBJECTIVE Bringing transparency accountability in management

PRIASOFT-PFMS INTEGRATION

OBJECTIVE Bringing transparency & accountability in management of finances available to Panchayat under 14 th Finance Commission Grant. PFMS portal to be utilized FOR ONLINE Payment to Vendors/Beneficiaries under FFC Grants

PRE REQUISITES Panchayats need to register in PFMS portal as Agency with a valid Bank Account details(out of 53 DSC enabled Banks Account to be used for FFC Scheme). Unique Agency ID is generated against each Panchayat in PFMS portal. Agency ID is ported into PRIASoft through webservice. Then only GP can do other initiation DSC registration, Vendor registration, FTO generation Important: Proper LGD code mapping in PFMS, Bank Branch and bank account should be active and among DSC enabled integrated banks

NEW MODULES INTRODUCED IN PRIASOFT User Creation & Approval DSC Management Vendor Registration(Bulk) Digitally Signing of Payment File(FTO)

USER CREATION Provision to create Scheme Specific users for Online Payment Roles are: State Admin � District Admin � Block Development Officer (or Equivalent) � Checker (Panchayat Sarpanch or Equivalent) � Maker (Panchayat Secretary or Equivalent) � Hierarchical approach followed for user creation

USER CREATION

USER PROFILE MANAGEMENT - CREATION On First Login , each user have to fill profile details as per following: � � � Name of the official Organization Designation Mobile number Email Id Valid & Unique Email-id and Mobile number should be used. OTP based verification is enabled for validating the profile Other transactions are also validated using OTPs sent on registered mobile number and email id of the user.

USER PROFILE MANAGEMENT - CREATION User will fill below mentioned details and click on Update button User enter OTPs (Received on E-mail & Mobile) and Save the details. Facilitate to Regenerate OTPs if not received.

USER PROFILE MANAGEMENT -APPROVAL Hierarchy based user profile approval system is in place � The profile of “Maker” and “Checker” users will be approved by “BDO” user. � The profile of “BDO” user will be approved by “District Admin” user. � The profile of “District Admin” user will be approved by “State Admin” user. User profile approval system will help in authenticating/validating the details of users at each level.

APPROVAL OF REGISTERED USERS • Each user registered by filling the correct profile details • Then user is approved by subsequent higher level user. State Admin Approve/Reject District Admin Approve/Reject Block Admin Approve/Reject Maker Checker

USER PROFILE MANAGEMENT -APPROVAL

DSC REGISTRATION ANDAPPROVAL Each user registered with a separate unique DSC Hierarchy based DSC approval system is followed: � State Admin register the DSC first � District Admin register its DSC and will be approved by the State Admin � BDO register its DSC and approved by District Admin � Maker and Checker user register their DSC and approved by BDO user OTP based registration and approval process is in place to authenticate the genuine person is using the system. Registered DSCs of “Maker” & “Checker” users are ported in PFMS by pushing XML from PRIASoft to ensure the authenticity of the person while making online payment transactions.

ROLE OF DSC STAKEHOLDERS State Admin District Admin BDO (Block) Maker & Checker • State Admin will register its DSC • No approval is required • State Admin will approve/reject registered DSCs of District Admin ( Lower Tier) • District Admin will register its DSC • State Admin will Approve/Reject and apply digital Signature. • District Admin will approve/reject registered DSCs of Makers & Checkers (at GP level) • BDO will register DSC • District Admin will Approve/Reject and apply digital Signature • BDO will approve/reject registered DSCs of Makers & Checkers (at GP level) • • Gram Secretary(Maker) & Gram Sarpanch/Pradhan(Checker) will register their DSCs BDO will Approve/Reject and apply digital Signature Maker will do entries in PRIASoft and digitally sign it. Checker will cross check maker’s entry and apply digital signature

DSC REGISTRATION User will insert the DSC Token and click on Register your DSC, the DSC will be registered (Follow the steps of DSC Installation Steps)and sent to respective approver for approving the DSC file. User has to enter the token password and click on “OK” button to proceed.

DSC REGISTRATION • • • DSC token details will be displayed. Click on “Save DSC”, generate OTP and sent on registered mobile number of the user. User will enter the OTP and click on “Submit” button to proceed. Click on “Submit” will save the DSC details and sent to respective approver/admin for approval.

DSC APPROVAL/REJECTION The approval user will select the respective entity and selecting from drop down menu to either Approve or Reject the DSC.

DSC APPROVAL/REJECTION Approver User will select the DSC Un. Signed File and click on the “Apply Digital Signature” button to sign it. • • User will enter the Token password and click on the “OK” button In next screen after clicking on the “Confirm Signing” button the DSC Un. Signed file will be Accepted or Rejected with Digital Signature of Admin user.

VENDOR REGISTRATION AND APPROVAL The vendors such as Agency, Employee, Beneficiary etc. registers in PRIASoft with following details: � Agency Name � Address & City � Bank Name � IFSC Code � Bank Account Number The XML File is generated for registered vendors and digitally signed by both “Maker” and “Checker”. The XML File pushed to PFMS ( through SFTP server) for verification and validation process of the entered vendor. PFMS validated at their end with banks and shares details of “Approved” or “Rejected” vendors with PRIASoft along with “Rejection Reason” (if any). The “Approved” vendors(Unique ID) are eligible for transaction while the “Rejected” vendors have to re-register with correct details and pass through validation process of PFMS. Important : Vendors details if not validated within 10 days ( PFMS-Banks Flow) then PFMS will reject the same

VENDOR REGISTRATION Maker will login in PRIASoft and enter details of vendors

APPROVING VENDOR FILE BY MAKER Master Entry Agency Approve Agency for PFMS The Maker will select the respective Agency/Vendors and approve them for signing digitally and sent to Checker for final approval

SIGNING VENDOR FILE BY MAKER Master Entry DSC Management Sign approved vendor file • Maker select the unsigned vendor file and Apply Digital signature • The Maker enter DSC token password and enter OTP received on registered mobile number to confirm the Digitally Signing of Vendor file

SIGNING VENDOR FILE BY CHECKER Master Entry DSC Management Sign Approved vendor file • Checker select the Maker’s Signed vendor file and Apply Digital Signature • Checker enter DSC token password and enter OTP received on registered mobile number to confirm Signing of Vendor file

PAYMENT VOUCHER BOOKING Maker will book a payment voucher against expenditure Transactions Voucher Transaction Payment Voucher Online Payment Voucher Add

PAYMENT VOUCHER BOOKING SCREEN

GENERATION OF PAYMENT FILE (FTO ) After booking all Payment Vouchers for one day, Close day book is must to generate FTO File. Provision made for scheme wise closure of day book i. e. the schemes mapped for online payment Period End Procedure Scheme wise closure Scheme wise Close Day book

GENERATION OF PAYMENT FILE (FTO ) CONT… Close day Book Screen • As soon as user click Close Day book, the XML of Payment file (FTO) containing all the frozen payment vouchers for all beneficiaries, will be generated.

SIGNING FTO BY MAKER The Maker will go to Transactions Voucher Transaction Payment Voucher Sign FTO

SIGNING FTO BY MAKER The details of all payment files of all beneficiaries would be visible Maker have to select the appropriate files are Apply Digital Signature to Sign the FTO The signed FTO by Maker will be sent to Checker for verification and approval

SIGNING FTO BY CHECKER Checker will go to Master Entry DSC Management Sign FTO • • • Checker will view all details and approve or reject the digitally signed payment file of Maker. A digitally signed XML file (FTO) all Payment vouchers sent to PFMS through SFTP Electronically PFMS verify the maker and checker DSC and push the digitally signed payment file to respective bank. On successful payment, the Bank account of Panchayat will be debited and beneficiary bank account will be credited. Response sent back to PRIASoft If the Payment is rejected due to any reason then, automatically a payment cancellation voucher will be booked in PRIASoft.

PFMS VALIDATION OF FTO • PFMS pick and read the Signed Payment File(FTO) from SFTP server using scheduler and verify the DSC of Maker and Checker. • Then PFMS push the digitally signed payment file to respective bank as per the process of PFMS. And Sent Acknowledgement to PRIASoft • PFMS also verifies the bank account of Vendor at this moment • On verification properly, if payment process is successful, the Bank account of Panchayat will be debited and beneficiary bank account will be credited. Response pushed back to PRIASoft through PFMS • If the Payment is rejected due to any reason then, automatically a payment cancellation voucher will be booked in PRIASoft. The payment amount is reverse back in PRIASoft to maintain the proper opening balance.

DIGITALLY SIGNING OF FTO The Payment vouchers (Expenditure) are booked by Panchayats for registered Vendors only. The payment to registered vendors under FFC can be done only through PFMS as mode of payment. The other mode of payments such as Cash, Cheque, Demand Draft etc. are not available. Proper mapping of PRIASoft Account Heads with PFMS Payment purpose ID as per 11 FFC Components as available in PFMS is done. Payment File containing the payment details to various vendors is generated on the Closing of Day Book. Payment file is digitally signed by “Maker” &“Checker” both by using their DSCs. Signed Payment FTO is pushed to PFMS ( through SFTP server ) to verify & validate.

DIGITALLY SIGNING OF FTO CONTD. . After verification & validation at PFMS portal, the digitally signed FTO is pushed to the DSC enabled integrated banks. PFMS shares the details of “Approved” or “Rejected” FTOs with PRIASoft with “Rejection Reason” (if any). Automatic Payment cancellation voucher is booked in PRIASoft for the rejected vouchers (if any). i. e. Receipt Vocher is generated for that GPs for maintaining the proper closing balance The rejected FTOs need to be booked again with correct details by Gram Panchayat On successful transaction the bank account of GPs will be debited and Bank account of Vendor will be credited.