PRIASoft Panchayati Raj Institutions Accounting Software PRIASoft Conforms

PRIASoft Panchayati Raj Institutions Accounting Software

PRIASoft • Conforms to classification formats recommended by CAG for PRIs • Major Head (4 digits) – Minor Head (3 digits) • Sub Head (2 digits) relates to schemes (optional) – Object Head (2 digits)

PRIASoft • Follows Cash-basis of accounting and single-entry system of book keeping • Available in local language • Both online as well as offline versions will be available • Will facilitate integration of accounts of PRIs across the country and provide a unified view of PRI accounts at the national level

Objectives • Simplification of Format of Accounts • Enhances Simplification by taking into account panchayat’s perspective • Provides an integrated view of the accounts of PRIs across the country by facilitating mapping with state government prescribed Chart of Accounts to CAG recommended Chart of Accounts • • • Generates all records automatically Maintains a record of data management Shares accounting details in public domain • Uniform, integrated view at the district, state and national level • Record Management • Accountability • Transparency

Addressing the Perspectives of Stakeholders Panchayat Citizen PRIASoft Government Accounting

Users of PRIASoft CGA Gram Panchayat State AG/PR PRIASoft Block Panchayat District Panchayat

CGA • Create, Modify and Delete – Major Heads – Minor Heads – Sub Heads (only Central Govt. Schemes) – Object Heads

State AG/PR • Create, Modify, Delete – Sub Heads (only State Govt. schemes) – Object Heads • Manage State Government Schemes • Assign selected Heads of Account to the three tiers of panchayats (district, block and village) depending on the extent of devolution • Define state-wide demand categories

PRIs • • • Manage Bank Accounts (entered at the time of initialization and whenever a new bank account is created) Manage Treasury Accounts (entered at the time of initialization and whenever a new treasury account is created) Manage cheque books of bank and treasury accounts (entered whenever a bank or treasury cheque book is issued) Opening & Closing Balance (entered at the time of initialization) Budget Estimates (Initial and revised, twice in a year) Receipt, Expenditure and Adjustment voucher entries (whenever the transaction takes place) Receivables and Payables Entry (whenever a receivable or a payable event occurs) Bank & Treasury Reconciliation (once in a month or as per requirement) Manage Assessee Details Manage Stock Receipt and Issue/Sale Details Manage Road Details

Manage Account Heads CGA and State AG/State PR

Adding new Major Heads

Adding New Minor Heads

Adding new Sub Heads

Mapping Schemes to Head of Accounts Object Head

Internal Fund Management

Manage Bank Accounts

Manage Treasury Accounts

Receipt Entries

Selecting Classification

Payment Entries

Adjustment Entries (Deposit Entries)

Adjustment Entries (Withdrawal)

Transfer Entries Select Voucher Remove

Bank/Treasury Reconciliation

Bank/Treasury Reconciliation Report

Demand Collection Register • Demand Categories, the account heads under which they are collected and the frequency of collection can be defined at State level • The assess details are captured by the panchayats through the Assessee Management module. • Demand collections are recorded by the panchayats whenever they are received under the defined account heads.

Demand Category

Assessee Details

Inventory/Stock Register • The panchayat will record the items in the inventory • Buying of new stock as well as sale of stock are recorded in accounts • The issue of items is also recorded

Stock Item Master

Stock Receipt Details

Stock Issue or Sale

Road Master

Road Register • Panchayats have to enter the details of already constructed, under construction and under maintenance roads. • Whenever expenditure is incurred for road construction or maintenance, they are linked to the road on which the expenditure is incurred • Thus road register is maintained automatically whenever expenditure details are recorded

PRI-wise Reports • Output Reports ü ü ü ü Ø Ø Ø Monthly Annual Receipts and Payments Account Consolidated Abstract Register Cash Book Bank/Treasury Reconciliation Statement of Receivables and Payables (once in a year) Road (once at the time of initialization and event based) Demand Collection (whenever the transaction takes place) Stock Register (whenever the transaction takes place) Register of Immovable Property (event based) Register Movable Property (event based) Land (once at the time of initialization and event based)

National Level Reports • Scheme-wise Expenditure Report • Expenditure Statement under the Eleventh Schedule • State-wise Receipt and Expenditure Details

Scheme-wise Expenditure Report

Scheme-wise Expenditure Report (contd. )

Scheme-wise Expenditure Report (contd. )

Scheme-wise Expenditure Report (contd. )

Scheme-wise Expenditure Report (contd. )

Way Forward

Mapping of State Co. A to Model Format of CAG State Format Model Format No Problem

Mapping of State Co. A to Model Format of CAG State Format Model Format

Linking the State software to PRIASoft Karnataka (ZP, GP) * I N PRIASoft Kerala (ZP, BP, GP) * Karnataka TPs can map their account heads to Model Format and use PRIASoft R E P O R T S M O D E L F O R M A T

Thank You

The Grand Vision • • • Planning will provide approved work details from action plan to Scheme/Works Execution Monitoring System and Accounting System. The Scheme/Works Execution Monitoring System will record the physical progress of the works approved in the action plan. Action. Soft will provide the physical progress details to Plan. Plus PRIASoft will provide the financial progress details to Plan. Plus and Action. Soft The Tax Management System will maintain all rules related to taxes and provide the tax demand details to PRIASoft will update back the Tax Management System with Taxes received The Service Delivery Module will provide details of non-tax revenues collected from citizens to PRIASoft Panchayatwise UID database will be required to connect all citizen-centric applications NPD will help in integrating