PreSubmittal Meeting CITY OF PHOENIX WATER SERVICES DEPARTMENT

Pre-Submittal Meeting CITY OF PHOENIX WATER SERVICES DEPARTMENT WATER MAIN REPLACMENT ABB: HARRISON STREET TO VAN BUREN STREET AND 35 TH AVENUE TO 31 ST AVENUE CONSTRUCTION MANAGER AT RISK SERVICES PROJECT NO. WS 85509035 -1 SEPTEMBER 21, 2017 1

Welcome and Introductions Point of Contact for Submittal and Questions GENE MILLS Contracts Specialist gene. mills@phoenix. gov (602) 534 -5789 Joanne Mc. Laughlin, Business Relations Programs Assistant Equal Opportunity Department Point of Contact for SBE Questions joanne. mclaughlin@phoenix. gov (602) 534 -1279 CLAYTON FREED, Civil Engineer II (Project Manager) Water Services Department Clayton. feed@phoenix. gov (602) 495 -5024 2

Vendor Registration q To do business with the City you MUST register in procure. PHX at https: //www. phoenix. gov/procure. q It takes the city about two business days to approve the registration. q The City will email confirmation with vendor number. q For questions about procure. PHX, please send an email to vendor. support@phoenix. gov 3

Meeting Overview q Sign-in please q Sign-in sheet and Power. Point will be posted on Procurement’s website: http: //phoenix. gov/streets/procurement/current-opportunities Click on respective project, then click on: ■ Planholder List ■ RFQ / RFB ■ Addendum / Notifications (if applicable) q Please hold questions until each Q&A period q This is the ONLY opportunity to discuss this project with City staff 4

Agenda q SBE Program Requirements q Project Description and Scope of Work q Required Submittals q Bid Due Date q Questions 5

Small Business Enterprise Program (SBE) Goal Setting Methodology § Subject to City of Phoenix Code, Chapter 18, Article Vl, pertaining to participation of SBE firms § NO established small business goal for Design Contracts § Established by City of Phoenix Goal Setting Committee § § Goals based on certified SBE firms available in each of the specified trade areas identified in the project specs § Trade areas with less than 3 certified SBE firms are not considered in the calculation of the overall goal Successful Prime will work with the Small Business Team prior to goal setting. CMAR Goals are required to be met at each GMP and during the life of the project

SBE Pre-Award Requirements-CMAR § No SBE documents due at time of submittal § Outreach Efforts and SBE Plan should be actively in development § “Good Faith Efforts” § If Contractor is unable to meet the goal § Must submit fully documented waiver request to SBE Goal Committee

To locate certified firms visit: https: //phoenix. diversitycompliance. com Select: City of Phoenix Directory of SBE Certified Firms

Small Business Outreach and Compliance REMEMBER confirm certification status of a firm

Post-Award SBE Requirements § § § SBE documents due to EOD at each GMP § Contractor’s Statement of Proposed SBE Utilization § Letter of Intent to Perform as an SBE Subcontractor/Supplier SBE firms must be certified at the time of each GMP SBE participation counted for certified firms performing a Commercially Useful Function (CUF) in certified scope of work Contractor is required to demonstrate good faith efforts to utilize small business throughout the contract All subcontractors/suppliers must be reported in B 2 G System All small business participation will be tracked and reported by the Equal Opportunity Department

Contact Information Joanne Mc. Laughlin Equal Opportunity Specialist Equal Opportunity Department 200 W. Washington Street, 15 th Floor Phoenix, AZ 85003 602. 534. 1279 joanne. mclaughlin@phoenix. gov

Project Description 229 Parcels 223 Taps 26 Cut & Plugs 32 Fire Hydrants 21, 000 LF of new main • 1 Railroad Crossing • • • 12

Key Elements – CM@R • Design • • Utility and Pothole coordination Coordination with Designer Identifying potential construction conflicts and finding solutions Constructability and Cost Saving design reviews Cost estimates SBE goal setting GMP • Prepare GMP • Construction • • • Weekly or Bi-weekly Meetings Construction shut-down phasing and scheduling Promis system for submittals Water Shut-down coordination (small diameter and transmission mains) Public relations Monthly As-built and payment updates 13

Site Pictures 14

Statement of Qualifications Criteria q General Information – 15 points q Experience and qualifications of the firm – 20 points q Experience of key personnel to be assigned to this project – 25 points q Understanding of the project and approach to performing the required services - 30 points q Overall evaluation of the firm and its perceived ability to provide the required services – 10 points 15

Statement of Qualifications Criteria q Each page side with criteria information will be counted. q Pages that have photos, charts, and graphs will be counted toward maximum number of pages. q Cover letter, front and back covers, Table of Contents and tab dividers will NOT be counted toward the maximum page limit, UNLESS they include information that may be considered by the selection panel. 16

Statement of Qualifications Criteria q Cover Letter q Legal company name with physical address q Primary contact person name/title/email/phone numbers/vendor number q Additional Content (resumes or other information) + Evaluation Criteria (including organizational chart) = 12 MAXIMUM pages permitted 17

Statement of Qualifications Criteria q Submit 6 copies of the SOQ. q SOQ due: 12: 00 pm Noon – Arizona local time Friday, October 6, 2017 Phoenix City Hall 200 West Washington Street, 6 th Floor Submittal Box 18

Grounds for Disqualification q Receipt of Bid after the specified cut-off date and time q Deposit of Bid in the wrong location q Violating the “Contact with City Employees” policy 19

Design & Construction Procurement Section Webpage q RFQ q Notifications q Plan Holder List q Pre-submittal Power Point Presentation q Pre-Submittal Sign-in sheet q Award Web Page https: //www. phoenix. gov/streets/procurement/bid-results q Sign-up for Newsletter https: //www. phoenix. gov/streets/procurement/current-opportunities 20

Bids Due Date 12: 00 P. M. Arizona local time Friday, October 6, 2017 City Hall, 200 W. Washington Street 6 th Floor, Submittal Box 21

Questions After Today E-mail your questions to: Gene. mills@phoenix. gov Thank You !!! Gene Mills Contract Specialist (602) 534 -5789 22

OPEN FOR QUESTIONS & THANK YOU FOR ATTENDING 23

Questions 1) The RFQ mentions “Harrison Road. ” Street signs in the project area, and various maps of the project area, refer to “Harrison Street. ” Please confirm the correct name of the boundary street. Harrison Street is the correct name of the boundary street. 2) Regarding the design: a) What is the design status (percent complete)? b) Who is the Designer? A design consulting firm was recently brought on board and the design has not yet reached a percent complete at this time. 3) Please provide the concept map of the proposed water main replacements and project limits. Please see slide 12 4) When does the City want construction to start? Construction is budgeted for the fiscal year starting July 1, 2018 and will ideally start ASAP after that date. 5) What is the cutoff date and time for questions on the RFQ? 10 days 6) Are there multiple pressure zone’s in the project area? This project area is all within the same pressure zone. 24