PRESIDENT ELECT TRAINING SEMINAR SECRETARY ELECT TRAINING SEMINAR

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PRESIDENT ELECT TRAINING SEMINAR & SECRETARY ELECT TRAINING SEMINAR ROLES AND RESPONSIBILTIES OF CLUB

PRESIDENT ELECT TRAINING SEMINAR & SECRETARY ELECT TRAINING SEMINAR ROLES AND RESPONSIBILTIES OF CLUB SECRETARY RTN. ASHWIN SHETTY March 6, 2016

ASSIST THE PRESIDENT

ASSIST THE PRESIDENT

TAKING OVER �MEET OUTGOING SECRETARY �REVIEW CLUB BYE LAWS / SUGGEST AMENDMENTS �RATIFICATION OF

TAKING OVER �MEET OUTGOING SECRETARY �REVIEW CLUB BYE LAWS / SUGGEST AMENDMENTS �RATIFICATION OF AMENDMENTS �EMAIL CLUB BYE LAWS TO ALL MEMBERS �REVIEW CLUB INVOICE �GET ACCESS TO CLUB RECORDS / PROPERTY AND ARCHIVES AND CURRENT MANUAL OF PROCEDURE

WORKING WITH PRESIDENT �ASSIST THE PRESIDENT ON ALL FRONTS �DISCUSS ROLES AND RESPONSIBILTIES OF

WORKING WITH PRESIDENT �ASSIST THE PRESIDENT ON ALL FRONTS �DISCUSS ROLES AND RESPONSIBILTIES OF OTHER CLUB LEADERS �PLAN OF ACTION FOR THE ROTARY YEAR �MAKE LOGISTICAL ARRANGEMENTS �ENSURE CONTINUITY IN OPERATIONS

WORKING WITH COMMITTEES �PLANING SPECIAL PROGRAMS �ORGANISING SOCIAL ACTIVITIES FOR MEMBERS �ASSISTING EDITOR IN

WORKING WITH COMMITTEES �PLANING SPECIAL PROGRAMS �ORGANISING SOCIAL ACTIVITIES FOR MEMBERS �ASSISTING EDITOR IN GIVING UPDATES FOR CLUB BULLETIN AND UPDATING CLUB WEBSITE �SET GOALS ON ROTARY CLUB CENTRAL �MENTORING ALL COMMITTEES IN PREPARATION OF DETAILED REPORTS FOR PRESENTATION AT CLUB ASSEMBLIES

BOARD MEETINGS �SET AGENDA FOR BOARD MEETINGS �SEND NOTICES TO BOARD MEMBERS AND CONFIRM

BOARD MEETINGS �SET AGENDA FOR BOARD MEETINGS �SEND NOTICES TO BOARD MEMBERS AND CONFIRM THEIR ATTENDENCE �TAKE MINUTES AND GENERATE REPORT FOR THE CLUB �PROVIDE SUPPORT MATERIAL AS NEEDED �INVITE INCOMING BOARD FOR PREPARING FOR THE ROTARY YEAR

CLUB MEETINGS �PREPARING ANOUNCEMENTS �MAINTAIN MINUTES BOOK OF MEET �SCHEDULING GUEST SPEAKERS �TAKING ATTENDENCE

CLUB MEETINGS �PREPARING ANOUNCEMENTS �MAINTAIN MINUTES BOOK OF MEET �SCHEDULING GUEST SPEAKERS �TAKING ATTENDENCE �PROVIDING VISITING ROTARIANS WITH DOCUMENTATION FOR THEIR ATTENDENCE �CELEBRATE CLUB AND MEMBER ACHIVEMENTS

MINUTES BOOK �MAINTAIN SEPARATE MINUTES BOOK FOR CLUB MEET, BOARD MEET AND TRUST MEET

MINUTES BOOK �MAINTAIN SEPARATE MINUTES BOOK FOR CLUB MEET, BOARD MEET AND TRUST MEET �MAINTAIN EACH MINUTES BOOK IN CONTINUATION

OFFICIAL CLUB VISIT �PREPARE AGENDA FOR PRE OCV AND OCV �COORDINATE WITH TRESURER FOR

OFFICIAL CLUB VISIT �PREPARE AGENDA FOR PRE OCV AND OCV �COORDINATE WITH TRESURER FOR FINANCIAL STATEMENTS OF THE CLUB AND TRUST �CORDINATE WITH ASSISTANT GOVENRNOR FOR PREPARATION OF CLUB REPORT

COMMUNICATIONS �CLUB - DISTRICT NEWS - GREETINGS - BIRTHDAY AND ANNIVERSARY �DISTRICT - ATTENDENCE

COMMUNICATIONS �CLUB - DISTRICT NEWS - GREETINGS - BIRTHDAY AND ANNIVERSARY �DISTRICT - ATTENDENCE - PROJECTS FOR AVAILING GRANTS �ROTARY INTERNATIONAL - CLUB NVOICE - MEMBERSHIP STATUS

COMMUNICATIONS �NEWS LETTER �WEBSITE AND SOCIAL MEDIA �INFORMING THE DISTRICT GOVERNOR AND ROTARY STAFF

COMMUNICATIONS �NEWS LETTER �WEBSITE AND SOCIAL MEDIA �INFORMING THE DISTRICT GOVERNOR AND ROTARY STAFF �PREPARE ANNUAL REPORT AT THE END OF YEAR �UPDATING MEMBERS LIST �REPORTING CLUB CHANGES AND MONTHLY ATTENDENCE �COMMUNICATING WITH OTHER CLUBS

ASSIST YOUR CLUB

ASSIST YOUR CLUB