Presenting information Presenting information Different ways of presenting

Presenting information

Presenting information Different ways of presenting information • Word processing software • Desktop publishing software • Slideshow presentation software – Visual – Hardcopy – Multi-sensory • Web authoring software • Multimedia authoring software

Presenting information Using presentation software • • • Efficiency in using ICT Tools Improving the quality of work Ensuring the accuracy of information Limitations of spelling and grammar checkers Ensuring the quality of work – Using drafts

Presenting information Features common to software used for presenting information 1 • Edit text –allows you to make changes • Autowrap –allows a new line to be started automatically • Lists – a series of points can be numbered automatically • Indentation – this is the gap between the margin and where the first word starts • Tabs – allow the lining up of text

Presenting information Features common to software used for presenting information 2 • Paragraphs – you can format paragraphs in many different ways • Bullets – use a bullet (e. g. , dot, arrow, etc. ) at the start of each item in a list of points • Headings and subheadings – can be decided at the start for consistency • Numbering and sub-numbering – added to documents with a complex structure

Presenting information Features common to software used for presenting information 3 • Borders – used to add emphasis to a word, block of text or page • Line spacing – you can alter the space between the lines of text • Columns – you can set how many there and how the text flows between them • Sections/chapters – you can use templates to ensure consistency

Presenting information Features common to software used for presenting information 4 • Create/format tables – you can create tables and choose the number of rows and columns you need • Merge and split table cells – you can alter the way text appears in the cells

Presenting information Spellchecker • Used to check the spelling of words in a document • Compares words entered with words in a dictionary • Highlights words that are incorrectly spelt • Suggests correct spelling

Presenting information Grammar checker • Used to check if the rules of English have been obeyed • Examples: – Full stops not being followed by capital letters – Too long sentences – Subject and verb not agreeing

Presenting information Other features • • Copy, cut and paste Font type and size Drag and drop Undo and redo Find and replace Zoom Wordart Wizards • Help • Print and print preview • Page layouts • Margins • Justifications • Picture formatting

Presenting information Differences between wordprocessing and DTP • DTP – better at bringing lots of different files created in different software together • DTP – better when the page design is more complex • DTP – can use frames that can be moved around the page • DTP – files can be sent straight to a professional printer