presenters Alaa Ibrahim Project Manager PMOIT Joined Qatar

presenters Alaa Ibrahim Project Manager (PMO)-IT Joined Qatar University six years back appointed as a project Manager. Experienced in ERP Projects Implementations with focus on Finance & SCM while possessing both business and IT expertise. Having ERP implementations' references in different businesses like telecom, Education, Oil & Gas, Automotive industries and utilities in both public and private sectors with over 12 years of experience. Had a career progressing in Applications Consultancy till team leader level and is currently leading and managing the new Oracle Applications related projects to Qatar University.

Manage & Track Fixed Assets At QU Asset Tracking Implementation

Agenda/ Content • The applications in use to manage and track the FA. • The business requirement for managing & tracking the FA at QU. • The current business process for managing & tracking FA. • The reasons for implementing the Oracle asset tracking. • The future business process For managing & tracking FA. • The project plan & the timeline.

The Applications In use To Manage & Track The Fixed Assets Modules currently in use Future solution Oracle Purchasing Oracle Install base Oracle Inventory Oracle Asset tracking Oracle Payables Tagging system Oracle Fixed Assets Oracle Purchasing Oracle General Ledger Oracle Inventory Legacy system currently in use Doc. Manager Lockwood Tagging system Oracle Payables Oracle Fixed Assets Oracle General Ledger

The Business Requirement For Managing & Tracking The FA at QU. • The purchased assets that their unit price are equal or above QAR 20 K must be capitalized (Depreciated , Tracked and retired…. etc. ) with financial impact. • The purchased assets that their unit prices are below QAR 20 K have to expensed (Tracked and retired) without any financial impact. • Tagging all the assets whether their unit prices are above or below QAR 20 K. • Maintain all the assets whether their unit prices are above or below QAR 20 K. • Add the received assets to the Oracle FA before receiving the payable invoice.

The Current Business Process For Managing & Tracking The FA. Purchase Requisition Purchase Order PO Receipt DOC. Manager AP Invoice Manual Interference General Ledger LOCKWOOD Fixed Assets Capital Assets Above 20 K.

The Reasons For Implementing The Oracle Asset Tracking. • One fully integrated applications by default (EBS) without any needs to build An integration with any legacy system. • Fully automated process without any manual interference. • One source of support for the applications (Oracle support). • Reduce the maintenance cost of the annual support. • Mitigate the risk of the future upgrade for the EBS.

The Future Business Process For Managing & Tracking FA. Purchase Requisition Purchase Order PO Receipt Installbase AP Invoice Asset Tracking General Ledger Fixed Assets

The Project plan & the time line 2016 MAY JUN JUL AUG SEP 2017 OCT NOV DEC JAN FEB MAR APR Inception & Elaboration • • Conduct CRP 1 Requirement Gathering Future process Mapping Fit Gap Analysis CRP 2 Configuration CRP 2 Development Conduct CRP 2 Construction • • Transition Development Data Migration • • Training UAT PROD. & SUP.

Questions?

presenters Alaa Ibrahim • Project Manager – PMO-ITS • Qatar University • alaa. saied@qu. edu. qa