PRESENTED BY MARTINE DEPREZ HEAD OF UNIT EC

PRESENTED BY MARTINE DEPREZ HEAD OF UNIT, EC - SG/A 1 – DEVELOPMENT AND ADVICE CARINE SMETS TEAM LEADER E-TRUSTEX BUSINESS – EC - SG/A 1 – DEVELOPMENT AND ADVICE

INTRODUCTION

What is e-Trust. Ex q e-Trust. Ex is a project of the Directorate- General for Informatics of the European Commission under the ISA Programme (Action 1. 8). q e-Trust. Ex is a platform offered to Public Administrations at European, national and regional level to set up secure exchange of natively digital documents or scanned documents from system to system via standardised interfaces. 4

Added value of the use of e-Trust. Ex q Open and extensible e-Trust. Ex is based on open source. The platform can be easily extended via the community of developers or via direct collaboration between the Commission and the Member States. q Secure e-Trust. Ex enables mechanisms to ensure integrity, authenticity, confidentiality and non-repudiation of information. 5

Added value of the use of e-Trust. Ex q Usable as a tool or as a service e-Trust. Ex can be installed by the Public Administration or used as a service on the cloud. q Re-usable e-Trust. Ex can be re-used by any Public Administration in the all Member States. This brings significant cost and time savings. q Customisable 3 options are possible to connect to e-Trust. Ex. New modules can be added on top of the e-Trust. Ex platform to fulfil specific needs. 6

The decision making process and the national Parliaments

Main milestones q The project has started in 2009 q The pilot phase with the other institutions and the national Parliaments started in 2013 q Council, European Parliament, Publications Office, both Committees are using it since 2014 -2015 q Stop of the current e-mail channel for all external partners from 1/9/2016 8

First phase (1/9/2016) Ø Legislative proposals communications …) and other acts (reports, Ø Commission staff working documents linked to a main act or not Ø The referral letter starting the 8 -weeks period under the subsidiarity check 9

Next phases Ø 2017: transmissions of the replies to the national Parliaments' opinions Ø 2018 -2019: reception of the national Parliaments' opinions 10

Some figures q The e-Trust. Ex channel has been activated for all national Parliaments q More than 50 % have stopped the e-mail channel. q Some national Parliaments have requested additional time to process the new workflow inside their organisation 11

From the current e-mail to the e-Trust. Ex notification Decide | SG. A 1

Current e-mail Decide | SG. A 1 13

Content of the current e-mail The documents and the xml transmission sheet are attached to the e-mail sent. Decide | SG. A 1 14

e-Trust. Ex notification Decide | SG. A 1 15

Link inside the notification By clicking on the link inside the notification, the user will access the message for the specific file Decide | SG. A 1 16

Access to the web application Decide | SG. A 1 17

Content of the dossier Decide | SG. A 1 18

Download the documents q all linguistic versions are selected by default q the transmission sheet is selected by default q the user can download the selected documents in one click (retention policy of 12 weeks) Decide | SG. A 1 19

Web application CURRENT E-MAIL E-TRUSTEX APPROACH Sent to a FMB defined in our system Sent to a FMB or e-mail address defined in our system Access to the e-mail without any authentication Documents attached to the e-mail Access via authentication as the user accesses a Commission application The document are not attached to the e-mail but link given access to the documents on the web 20

Web application CURRENT E-MAIL E-TRUSTEX APPROACH Transmission sheet – basic xml sheet Transmission sheet based on the IMMC format – Interinstitutional Metadata Maintenance Committee covering the data exchange related to the legal decision making process Size of the documents 3, 7 MB each Size of each document 100 Mb max. 500 documents not exceeding 5 GB. 21

Web application CURRENT E-MAIL E-TRUSTEX APPROACH No sending of sensitive documents possible Transmission of sensitive files under the LIMITED marking possible No receipt status 3 status available - Delivered - Read - Failed 22

More information

3 options possible 24

3 options possible 25

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Useful links http: //ec. europa. eu/isa https: //joinup. ec. europa. eu/software/openetrustex/ home https: //joinup. ec. europa. eu/software/openeprior/ho me http: //ec. europa. eu/information_society/digitalagenda 27

Contact the support team of e. Trust. Ex for any technical question EC-ETRUSTEX-SUPPORT@ec. europa. eu 28