PRESENTATION TO THE PORTFOLIO COMMITTEE OF POLICE ON

PRESENTATION TO THE PORTFOLIO COMMITTEE OF POLICE ON THE 2019/20 BUDGET OVERVIEW 5 th JULY 2019 CIVILIAN SECRETARIAT POLICE SERVICE CIVILIAN SECRETARIAT FORFOR POLICE CIVILIAN SECRETARIAT FOR POLICE SERVICE 1

INTRODUCTION q Section 207(1) of the Constitution states “the President as head of the national executive must appoint a woman or a man as the National Commissioner of the police service, to control and manage the police service”, while Section 207(2) says “the National Commissioner must exercise control over and manage the police service in accordance with the national policing policy and the directions of the Cabinet member responsible for policing”. q This constitutional imperative means that the Minister of Police defines the posture, doctrine, institutional culture, operational choices and performance of the Police Service. q Section 208 of the Constitution states “a civilian secretariat for police service must be established by a national legislation to function under the direction of a cabinet member responsible for policing” CIVILIAN SECRETARIAT FORFOR POLICE CIVILIAN SECRETARIAT POLICE SERVICE 2

INTRODUCTION The Minister: responsible Cabinet Member who directs, guides and supervises, and determines policy, doctrine, posture and standards. Oversees police performance, operations and compliance The Secretariat: drafts policies as directed by the Minister; provides credible research, policy reviews and impact studies, and is a department dedicated to providing the Minister with informed and considered advice and capacity to oversee the police The SAPS is directly accountable to the Minister as it delivers on its legislative mandate by IMPLEMENTING policy and Ministerial direction in accordance with agreed regulations, SOPS, NI and articulated operational values CIVILIAN SECRETARIAT FORFOR POLICE CIVILIAN SECRETARIAT POLICE SERVICE 3

BACKGROUND: CIVILIAN SECRETARIAT FOR POLICE SERVICE q The mandate of the Civilian Secretariat for Police Service (Secretariat) is derived from the 1996 Constitution & the Civilian Secretariat for Police Service Act, 2011: q The broad mandate of the Secretariat is to: Ø Provide the Minister with policy advice and research support Ø Develop departmental policy through qualitative and evidenced based research Ø Provide civilian oversight of the Police Service through monitoring and evaluating overall police performance Ø Mobilise role-players, stakeholders and partners outside the department through engagements on crime prevention and other policing matters Ø Provide other support services to the Minister in pursuit of achieving his/her mandate CIVILIAN SECRETARIAT FORFOR POLICE CIVILIAN SECRETARIAT POLICE SERVICE 4

BACKGROUND: CIVILIAN SECRETARIAT FOR POLICE SERVICE (CONTD) q The Civilian Secretariat for Police Service Act was promulgated in December 2011 q The Secretariat was established as a designated department in April 2014 q This entailed the Secretariat becoming a stand-alone department, independent of the SAPS, and developing its own policies, procedures and systems, e. g. PERSAL, BAS, LOGIS CIVILIAN SECRETARIAT FORFOR POLICE CIVILIAN SECRETARIAT POLICE SERVICE 5

BACKGROUND: CIVILIAN SECRETARIAT FOR POLICE SERVICE (CONTD) q The vision of the Secretariat is “a transformed and accountable police service that reflects the values of our developmental state” q The mission is “to provide an efficient and effective civilian oversight over the SAPS and enhance the role of the Minister of Police” CIVILIAN SECRETARIAT FORFOR POLICE CIVILIAN SECRETARIAT POLICE SERVICE 6

BACKGROUND: CIVILIAN SECRETARIAT FOR POLICE SERVICE (CONTD) q The strategic goals of the Secretariat are: Ø A well advised and supported Minister for a service delivery oriented police service that is accountable Ø Quality, timeous, evidence-based strategic research, policy advice and legislative support to the Minister Ø Deepened public participation in the fight against crime Ø Enhanced accountability and transformation of the police service CIVILIAN SECRETARIAT FORFOR POLICE CIVILIAN SECRETARIAT POLICE SERVICE 7

KEY STRATEGIC PRIORITIES § Strengthening community participation in building a peaceful and crime free society § Supporting CPF and CSF formations in society § Developing policies and evidence based research for improved police service delivery to communities § Submitting policing legislative Bills for approval § Effective oversight in the conduct and performance of SAPS CIVILIAN SECRETARIAT FORFOR POLICE CIVILIAN SECRETARIAT POLICE SERVICE 8

SECRETARIAT BUDGET ITEM BUDGET (R’ 000) OPERATIONAL 41 810 PERSONNEL 104 859 TOTAL 146 669 PROGRAMME BUDGET (R’ 000) ADMINISTRATION 65 017 INTERSECTORAL COORDINATION & STRATEGIC PARTNERSHIPS 25 029 LEGISLATION & POLICY & DEVELOPMENT 22 651 CIVILIAN OVERSIGHT, MONITORING & EVALUATIONS 33 972 TOTAL 146 669 CIVILIAN SECRETARIAT FORFOR POLICE CIVILIAN SECRETARIAT POLICE SERVICE 9

PROGRAMME 1: ADMINISTRATION PROGRAMME PURPOSE: PROVIDE STRATEGIC LEADERSHIP, MANAGEMENT AND SUPPORT SERVICES TO THE DEPARTMENT Sub-programmes § Department Management § Corporate Services § Finance Administration (Chief Financial Officer) CIVILIAN SECRETARIAT FORFOR POLICE CIVILIAN SECRETARIAT POLICE SERVICE 10

PROGRAMME 1: ADMINISTRATION PURPOSE PROVIDE STRATEGIC LEADERSHIP, MANAGEMENT AND SUPPORT SERVICES TO THE DEPARTMENT The following areas will be a priority: § Joint consultative IPID/Secretariat forum meetings in compliance with the Act § Maintain vacancy rate of not more than 7% of total staff establishment § Payment to creditors within 30 day § 100% Internal and external audit recommendations implemented § 100% Expenditure in relation to Budget allocated. CIVILIAN SECRETARIAT FORFOR POLICE CIVILIAN SECRETARIAT POLICE SERVICE 11

RISKS & MITIGATION OF RISKS Risks • Inability to recover departmental information/loss of departmental information due to lack of disaster recovery and business continuity plans. • Over and /or under spending of the departmental budget due to failure to fill funded vacant posts on time • Unhealthy and unsafe working environment due to dilapidated building and overcrowding of officials in the offices Mitigation of Risks • Finalisation of the Departmental recovery and business continuity plans • Hold regular meeting with Human Resource committee to facilitate the filling of vacant posts • Department will relocate to the other building CIVILIAN SECRETARIAT FORFOR POLICE CIVILIAN SECRETARIAT POLICE SERVICE 12

PROGRAMME 2: INTERSECTORAL COORDINATION & STRATEGIC PARTNERSHIPS PROGRAMME PURPOSE: TO MANAGE AND ENCOURAGE NATIONAL DIALOGUE ON COMMUNITY SAFETY AND CRIME PREVENTION Sub-programmes § Intergovernmental, Civil Society & Public-Private Partnerships § Community Outreach CIVILIAN SECRETARIAT FORFOR POLICE CIVILIAN SECRETARIAT POLICE SERVICE 13

PROGRAMME 2: INTERSECTORAL COORDINATION & STRATEGIC PARTNERSHIPS PROGRAMME PURPOSE: MANAGE AND ENCOURAGE NATIONAL DIALOGUE ON COMMUNITY SAFETY AND CRIME PREVENTION The following areas will be a priority: § Strengthen community outreach programmes through MOU’s signed off with stakeholders § Facilitate the establishment of CSF’s with provincial secretariats and municipalities § Capacity building sessions on crime prevention policies § Approval of a Partnership Strategy § Targeted anti-crime campaigns in crime hotspot areas § Strengthen Community Policing Fora implementation of Regulations and Standards § Ministerial izimbizo and public participation programmes to promote community safety CIVILIAN SECRETARIAT FORFOR POLICE CIVILIAN SECRETARIAT POLICE SERVICE 14

RISKS & MITIGATION OF RISKS Risks • Unsustainable working relations with stakeholders due to the lack of cooperation Mitigation of Risks • Development and implementation of MOU provisions with various stakeholders CIVILIAN SECRETARIAT FORFOR POLICE CIVILIAN SECRETARIAT POLICE SERVICE 15

PROGRAMME 3: LEGISLATION & POLICY DEVELOPMENT PROGRAMME DEVELOP POLICY AND LEGISLATION FOR THE POLICE SECTOR AND PURPOSE: CONDUCT RESEARCH ON POLICING AND CRIME SUB-PROGRAMMES § Policy Development & Research § Legislation CIVILIAN SECRETARIAT FORFOR POLICE CIVILIAN SECRETARIAT POLICE SERVICE 16

SUB-PROGRAMME 3. 1: POLICY DEVELOPMENT & RESEARCH PURPOSE: DEVELOP POLICIES AND UNDERTAKES RESEARCH IN AREAS OF POLICING AND CRIME The following areas will be a priority: • Developing phase two of the E-Policing policy framework • Development of a Implementation Framework for the 2016 White Paper on Policing • Support the broader objective of building a professional, highly skilled, well-resourced and advanced technology police service as highlighted in the NDP and White Paper • Ensure optimal coordination and alignment in policing across the three spheres of government, to achieve greater impact on criminality • Examining the impact of SAPS Training Programme on service delivery • Examining the effectiveness of SAPS disciplinary management on policing • Create an information and knowledge-sharing platform that will assist in improving safety conditions at local government level to implement interventions that can help prevent violence and crime CIVILIAN SECRETARIAT FORFOR POLICE CIVILIAN SECRETARIAT POLICE SERVICE 17

RISKS & MITIGATION OF RISKS Risks • Compromised quality of research and policy development due to lack of adequate consultation with relevant stakeholders Mitigation of Risks • Continuous engagements with relevant stakeholder CIVILIAN SECRETARIAT FORFOR POLICE CIVILIAN SECRETARIAT POLICE SERVICE 18

SUB-PROGRAMME 3. 2: LEGISLATION PURPOSE: PROVIDE LEGISLATIVE SUPPORT SERVICES TO THE MINISTER The following areas will be a priority: § Submitting the following draft Bills to the Minister for approval: • Draft Firearms Control Amendment Bill • Draft Controlled Animals and Animal Produce Bill • Draft Protection Constitutional Democracy Against Terrorists and Related Matters Amendment Bill • Draft South African Police Service Amendment Bill • Draft Second Hand Goods Amendment Bill CIVILIAN SECRETARIAT FORFOR POLICE CIVILIAN SECRETARIAT POLICE SERVICE 19

RISKS & MITIGATION OF RISKS Risks Delays in the finalisation of legislations due to dependency on other stakeholders in finalisation legislation process Mitigation of Risks • Continue the engagement with stakeholders CIVILIAN SECRETARIAT FORFOR POLICE CIVILIAN SECRETARIAT POLICE SERVICE 20

PROGRAMME 4: CIVILIAN OVERSIGHT, MONITORING & EVALUATION PROGRAMME PURPOSE: OVERSEE, MONITOR AND REPORT ON THE PERFORMANCE OF THE SOUTH AFRICAN POLICE SERVICE SUB-PROGRAMMES § Police Performance, Conduct & Compliance Monitoring § Policy & Programme Evaluations CIVILIAN SECRETARIAT FORFOR POLICE CIVILIAN SECRETARIAT POLICE SERVICE 21

CIVILIAN OVERSIGHT, MONITORING & EVALUATION MONITOR PERFORMANCE, CONDUCT, TRANSFORMATION AND PURPOSE: COMPLIANCE TO LEGISLATION AND POLICIES BY THE SOUTH AFRICAN POLICE SERVICE The following areas will be a priority: § Police oversight reports § Provide Minister with status of compliance and service delivery trends on the implementation of policy, legislation and SAPS standards § Gives account on how SAPS utilizes the allocated budget pertaining to government and Minister’s priorities; and how the SAPS is achieving the planned performance targets § Provides analysis of the utilisation of SAPS compliance and non-compliance with the Domestic Violence Act as per statutory requirement and make recommendations for improved compliance CIVILIAN SECRETARIAT FORFOR POLICE CIVILIAN SECRETARIAT POLICE SERVICE 22

CIVILIAN OVERSIGHT, MONITORING & EVALUATION MONITOR PERFORMANCE, CONDUCT, TRANSFORMATION AND PURPOSE: COMPLIANCE TO LEGISLATION AND POLICIES BY THE SOUTH AFRICAN POLICE SERVICE The following areas will be a priority (continue ): § Measure the extent of the implementation of the IPID Recommendations § Monitoring compliance of the implementation of the Sexual Offences Act by SAPS § Assess the ability of SAPS to receive and deal with complaints against its members through reports on complaints management § Reports on how SAPS is managing the Litigation Management process which include responses to civil claims § Assessment of the effectiveness and efficiency of the Central Firearms Registry CIVILIAN SECRETARIAT FORFOR POLICE CIVILIAN SECRETARIAT POLICE SERVICE 23

RISKS & MITIGATION OF RISKS Risks • Inability to cover the full scope of SAPS budget analysis due to inadequate skills and capacity to analyze SAPS budget • Inability to fully cover the scope of the evaluation projects due to lack of full cooperation from SAPS and inadequate human resource Mitigation of Risks • • Fast track the appointment of the assistant director for budget analysis Acquire an additional deputy director to assist with budget analysis Constant communication/ engagement with SAPS Request for contract workers CIVILIAN SECRETARIAT FORFOR POLICE CIVILIAN SECRETARIAT POLICE SERVICE 24

FINANCE MANAGEMENT: BUDGET PER PROGRAMME CIVILIAN SECRETARIAT FORFOR POLICE CIVILIAN SECRETARIAT POLICE SERVICE 25

FINANCE MANAGEMENT: BUDGET PER ECONOMIC CLASSIFICATION CIVILIAN SECRETARIAT FORFOR POLICE CIVILIAN SECRETARIAT POLICE SERVICE 26

PROGRAMME 1: ADMINISTRATION CIVILIAN SECRETARIAT FORFOR POLICE CIVILIAN SECRETARIAT POLICE SERVICE 27

PROGRAMME 1: ADMINISTRATION ECONOMIC CLASSIFICATION CIVILIAN SECRETARIAT FORFOR POLICE CIVILIAN SECRETARIAT POLICE SERVICE 28

PROGRAMME 2: INTERSECTORAL COORDINATON & STRATEGIC PARTNERSHIPS (SUB-PROGRAMMES) CIVILIAN SECRETARIAT FORFOR POLICE CIVILIAN SECRETARIAT POLICE SERVICE 29

PROGRAMME 2: INTERSECTORAL COORDINATON & STRATEGIC PARTNERSHIPS (ECONOMIC CLASSIFICATION) CIVILIAN SECRETARIAT FORFOR POLICE CIVILIAN SECRETARIAT POLICE SERVICE 30

PROGRAMME 3: LEGISLATION & POLICY DEVELOPMENT (SUB-PROGRAMMES) CIVILIAN SECRETARIAT FORFOR POLICE CIVILIAN SECRETARIAT POLICE SERVICE 31

PROGRAMME 3: LEGISLATION & POLICY DEVELOPMENT ECONOMIC CLASSIFICATION CIVILIAN SECRETARIAT FORFOR POLICE CIVILIAN SECRETARIAT POLICE SERVICE 32

PROGRAMME 4: CIVILIAN OVERSIGHT, MONITORING & EVALUATION (SUB-PROGRAMMES) CIVILIAN SECRETARIAT FORFOR POLICE CIVILIAN SECRETARIAT POLICE SERVICE 33

PROGRAMME 4: CIVILIAN OVERSIGHT, MONITORING & EVALUATION (ECONOMIC CLASSIFICATION) CIVILIAN SECRETARIAT FORFOR POLICE CIVILIAN SECRETARIAT POLICE SERVICE 34

EXPENDITURE/BUDGET – 7 YEAR PERIOD 35 2/4/2022 CIVILIAN SECRETARIAT FORFOR POLICE CIVILIAN SECRETARIAT POLICE SERVICE 35

EXPENDITURE/BUDGET – 7 YEAR GRAPH 36 2/4/2022 CIVILIAN SECRETARIAT FORFOR POLICE CIVILIAN SECRETARIAT POLICE SERVICE 36

PERCENTAGE BREAKDOWN 2019/20 BUDGET 37 CIVILIAN SECRETARIAT FORFOR POLICE CIVILIAN SECRETARIAT POLICE SERVICE 37

HUMAN RESOURCES: RECRUITMENT & SELECTION SUMMARY PER CHIEF DIRECTORATE POSTS FILLED VACANT POSTS TOTAL POSTS OFFICE OF THE SECRETARY 17 0 17 FINANCE 27 0 27 CORPORATE SERVICES INTERGOVERNMENTAL PARTNERSHIPS OVERSIGHT MONITORING AND EVALUATION 29 15 1 3 30 18 25 1 26 POLICY AND RESEARCH 13 2 15 LEGISLATION 05 0 05 DPCI 07 1 08 DNA 02 2 04 TOTAL ESTABLISHMENT VACANCY RATE 140 6. 67% 10 150 CIVILIAN SECRETARIAT FORFOR POLICE CIVILIAN SECRETARIAT POLICE SERVICE 38

STATUS ON EMPLOYMENT EQUITY AS AT MARCH 2019 March 2019 Salary Levels 12 11 10 9 8 7 6 5 4 3 2 Total Male Female Total 17 13 30 10 3 6 2 4 7 3 5 2 4 2 13 1 17 3 7 6 4 6 1 0 4 23 5 11 13 7 11 3 4 6 65 75 140 Disability Target 50% Male 57% Non SMS 43% 75% 26% 40% 36% 54% 43% 45% 67% 100% 33% 46% CIVILIAN SECRETARIAT FORFOR POLICE CIVILIAN SECRETARIAT POLICE SERVICE Female 43% 57% 25% 74% 60% 64% 46% 57% 55% 33% 0% 67% 54% 2% 0. 71% 1 0 0 0 0 0 1 0. 71% 39

E M P L O Y M E N T E Overall Staff Establishment 1% 3% 2% Black coloured indian 94% CIVILIAN SECRETARIAT FORFOR POLICE CIVILIAN SECRETARIAT POLICE SERVICE white 40

E M P L O Y M E N T Female 3% 1% 3% Black coloured indian 93% CIVILIAN SECRETARIAT FORFOR POLICE CIVILIAN SECRETARIAT POLICE SERVICE white 41

Male 3% 3% E M P L O Y M E Black coloured indian 94% CIVILIAN SECRETARIAT FORFOR POLICE CIVILIAN SECRETARIAT POLICE SERVICE white 42

March 2019 EMPLOYMENT EQUITY AS AT 50% MARCH Disability 2019 Target Male 17 Salary Levels 12 11 10 9 8 7 6 5 4 3 2 Total 10 3 6 2 3 7 3 5 2 4 2 64 Female Total Male 13 30 57% Non SMS 13 SECRETARIAT 23 SMS MEMBERS 43% 1 4 75% 17 23 26% 3 5 40% 8 11 27% 6 13 54% 4 7 43% 6 11 45% 1 3 67% 0 4 100% 43% 4 6 33% Female 43% 57% 76 140 46% CIVILIAN SECRETARIAT FORFOR POLICE CIVILIAN SECRETARIAT POLICE SERVICE 57% 25% 74% 60% 73% 46% 57% 55% 33% 0% 67% 54% 2% 0. 71% 1 0 0 0 0 FEMALE 0 0 0 MALE 1 0. 71% 43

Thank You Enkosi Dankie Ngiyabonga CIVILIAN SECRETARIAT FORFOR POLICE CIVILIAN SECRETARIAT POLICE SERVICE 44