Presentation Skills Preparation People judge your presentation based

Presentation Skills: Preparation

People judge your presentation based on how you present 7% What you know 93% How you present Source: EXBU Boğazıçı University Tom Atkinson

Preparation process Start early and: 1. Know your audience 2. Define your purpose 3. Gather data 4. Organize 5. Practice Boğazıçı University Tom Atkinson

1. Know your audience Before starting to write, need to know: § Size § Needs, interests, and concerns § Knowledge level § Motivation level Boğazıçı University Tom Atkinson

2. Define your purpose Two main reasons to give a presentation: § Inform § Influence or stimulate Boğazıçı University Tom Atkinson

3. Gather data § Collect evidence § Determine main points (2 -5) § Prepare charts and graphs Boğazıçı University Tom Atkinson

4. Organize Place data into the appropriate section: § Introduction § Body § Topic #1 § Topic #2 § Topic #3 § Conclusion § Questions “Say what you are going to say, say it, then say what you just said. ” Boğazıçı University Tom Atkinson

5. Practice Revise Infinite loop! Leave it for a few days Boğazıçı University Tom Atkinson

5. Practice Ensure that audience’s needs are met: § Walk through presentation as if you were in the audience § Does it flow logically? § Does every slide relate to the stated purpose? § Would the audience understand you? Boğazıçı University Tom Atkinson

To make the presentation successful. . . 1. Setup early 2. Build rapport 3. Open 4. Present main points 5. Conclude Boğazıçı University Tom Atkinson Source: Lehman & Du. Frene

2. Build rapport § Help audience trust you and feel that you care § Start before you begin § Make a good first impression § People listen to people they like Boğazıçı University Tom Atkinson

2. Build rapport with Title Slide § Introduce yourself § Give reasons why they should listen § Establish respect § Get attention § Humor § Short story § Starting statistic § Get audience involved Boğazıçı University Tom Atkinson

3. Open with Contents Slide § Clearly define topic and purpose § Make audience think § Lay out schedule Boğazıçı University Tom Atkinson

4. Present main points § § § Main point … Give supporting evidence Give examples Get feedback & questions from audience Boğazıçı University Tom Atkinson

5. Conclude § Inform audience that you’re about to close § Summarize main points § Something to remember or call-to-action § Answer questions Boğazıçı University Tom Atkinson

5. Conclude: the final slide Let the audience know the presentation is over with a final slide asking for “Questions? ” Boğazıçı University Tom Atkinson

Part 4 Effective Slides

Effective slide format 1. Keep slides simple 2. Maintain a consistent, easy-to-read style • Language, Colors, Fonts 3. Accurate spelling and grammar 4. 7 x 7 rule: • • Max 7 lines per slide (3 – 5 is best) Max 7 words per line Boğazıçı University Tom Atkinson

Keep slides simple Avoid: § Sound effects § Slide transitions § Fancy layouts § Too much clip art § More than 3 bullet levels Boğazıçı University Tom Atkinson

Keep slides simple – Same slide § Make sure to keep your slides simple. With too much text on each line, the audience will be trying to read what you write while you are talking. This will be very distracting to both you and your audience. § Maintain a consistent look and feel within each slide, and from one slide to the next. § Create high contrast between background text § Don’t try to squeeze § too many thoughts § onto one § slide. Boğazıçı University Tom Atkinson

Style: Parallel structure Parallel – easy to follow § § § Go to the store Buy some bread Come home for dinner Boğazıçı University Not parallel – difficult to follow § § § Go to the store Fresh bread Dinner will be ready Tom Atkinson

Maintain consistent style § Changing slide styles doesn’t make the presentation more interesting, it just distracts the audience

Colors § Keep them simple and consistent § Use no more than five colors for charts or graphs § Use no more than two colors for text § Use colors with high contrast § Be careful with red because the eye will naturally go there first Boğazıçı University Tom Atkinson

Fonts § Fonts are like colors, use sparingly § Minimize use of italics, bolding and shadows § Do NOT use all caps § Normal capitalization is easier to read Boğazıçı University Tom Atkinson

Fonts – same slide § Fonts are like colors, use sparingly § Be consistent from slide to slide § Don’t overdo the use of italics, bolding and shadows § DO NOT USE ALL CAPS § Normal Capitalization Is Easier To Read Boğazıçı University Tom Atkinson

Fonts: Be visible § You should not have to ask: “Can you see that in back” § Titles should be 38 -44 pt. font size § Text should be 28 pt font size 44 pt. 24 pt. 40 pt. 36 18 pt. 14 pt. Boğazıçı University Tom Atkinson

Spelling and Gramer § Emportant than there is no erors or typos § looks Veru improfesionel § People maynot take your seriuosly Boğazıçı University Tom Atkinson