Presentation Skills Paving way for your success Objectives

Presentation Skills Paving way for your success…

Objectives • Define a presentation and effective presentations. • Learn how to draft content effectively. • Understand the importance of using appropriate structure and aids to enhance the presentation. • Know the importance of the presenter in making the presentation dynamic. • Deliver an Effective Presentation.

WIIFM [What is in it for me? ] • • • Gaining confidence and attaining a professional outcome. Gaining credibility in the circuit. Feeling comfortable while presenting. Overcoming nervousness. Identifying and developing ones presentation style.

Today’s presentation will cover: Part one: Introduction to presentation skills Part two: Overcoming fear from public speaking Part three: Presentation components

Part one: Introduction to presentation skills

What are Presentations? • • • Presentations are a way of communicating IDEAS and INFORMATION to a group in order to: Inform Train Persuade Sell Entertain

Why presentation skills?

Why are Presentation Skills Important for any business • Communication between people. • Promoting the company. • Promoting yourself. • Showing off your knowledge and skills.

Part two: Overcoming Fear from public speaking

Overcoming Fear from public speaking Do you feel that? 1. "I'll be boring. “ 2. "People will laugh at me. " 3. "People will see how nervous I am. " 4. "I'll forget my next point. "

”I’ll be boring” • Are You in Real Life…. ? ? ? • Don’t Focus on Negatives. • You will Lose your creativity. • Nervousness will surface. • Narrow your focus On effective presentation.

”People will laugh at me” • So…. . Laugh With them • • Then They Are not laughing at you They’re laughing with you They will love you for it Laughter will get you energized

”People will see how nervous I am” • They won’t know. • Don’t call attention to your nervousness. • Just go on with your speech. • • • To Control your Nerves 1 - Prepare well and know the material. 2 - Rehearse your speech with someone. 3 - Mental Encouragement. 4 - Take A deep Breath.

”I’ll forget my next point” • Solution: • Logical flow of points. • Take a breath and think. • Refer to your notes.

Activity time!! If you think that you can present !!

Part three: Presentation components

Components of a Good Presentation Content Packaging Structure Human Element

CONTENT The objective of a presentation is to make your message – UNDERSTOOD and REMEMBERED

3 Ps : Principles For Effective Content • Purpose – Formulate a precise objective. • People – Consider the audience to achieve your objective. Associate your personality with your message in a positive way. • Preparation – Plan the facts, style, pace, tone and your tactics. Practice a lot.

Purpose • Exact purpose for the presentation needs to be ascertained. • Without the exact purpose in mind one might drift away from the main line of the cause.

Purpose Think SMART S M A R T - Specific - Measurable - Attainable - Realistic - Time-bound

People Who is my audience?

People • Content needs to be designed in terms of the target audience. • Language and vocabulary should also be at the level of the audience. • Design of the presentation should suit the audience.

Preparation Rehearse Practice makes perfect

Preparation Research well… and stick to your objectives.

Components of a Good Presentation Content Packaging Structure Human Element

Structure: A talk without a structure is a woolly mess • Sequential Argument – A series of linked statements ultimately leading to conclusion. • Hierarchical Decomposition – Main topic broken down to sub -topics and each sub-topics into smaller topics, eventually to small basic units. • Question Oriented – Lists advantage and disadvantages of a problem at hand.

Structure: A talk without a structure is a woolly mess • Inverted Pyramid – A newspaper story format. • Meaty Sandwich – Simple Format: Beginning - Middle – End.

Structure Most people follow this methodology : • Opening: Tell them what are you going to tell them. • Body: Tell them. • Closing: Tell them what you have told them. THE LAW OF THREES

Format : Opening • • • Welcome your audience. Make a Good First impression. Give a preview. Get their attention. Give instructions about questions. Transition to the Body.

Format : Opening • • • Humor them. Startle them with statistics / stories. Make the audience think. Invite participation. Outline the structure of your presentation. Give instructions or set expectations. People listen to people they like.

Format : Body The body provides the actual information, details and evidence to support your main idea or topic. Thus, it must be / have: • • • Well structured. Divided up logically. Plenty of carefully spaced visuals.

Format : Body • Usually there are several sections in the body, each corresponding to one of the main points in your outline. • Use each heading / sub-heading to develop key points. • Ask yourself these questions: 1. What is the main point I want to make? 2. What facts support this point ?

Format : Body • Present data and facts. • Read quotes from experts. • Relate personal experiences. • Provide vivid descriptions.

Signposting helps your audience to know: • Where they are. • What the structure of the presentation is. • What is coming next.

Format : Closing • Sum up. • Give recommendations. • Thank your audience. • Invite questions. • End strongly and on an excited tone. • Highlight the important learning points/ messages. • End with conviction and on a high note.

Components of a Good Presentation Content Packaging Structure Human Element

PACKAGING Audience is at the mercy of the presenter • Place Familiarize yourself with the venue Change the seating layout to suit your Style of presentation Check the logistics of the venue • Learning Aids

Learning Aids • Stories • Handouts • Activities • Environment

Visual Aids Talk to the Audience and not to the visual aid K – Keep I – It L – Large L – Legible

Designing Effective Power. Point Presentations Consistent Big Simple Clear Progressive

Make it Big (Text) • This is Arial 12 • This is Arial 18 • This is Arial 24 • This is Arial 32 • This is Arial 36 • This is Arial 44

Make it Big (Text) • This is Arial 12 • This is Arial 18 • This is Arial 24 • This is Arial 32 • This is Arial 36 • This is Arial 44 Too Small

Make It Big (How to Estimate) Look at it from 2 metres away 2 m

Keep It Simple (Text) • Too many colours • Too Many Fonts and Styles • The 6 x 7 rule – No more than 6 lines per slide – No more than 7 words per line

Keep It Simple (Text) Instructional Technology: A complex integrated process involving people, procedures, ideas, devices, and organization, for analyzing problems and devising, implementing, evaluating, and managing solutions to those problems in situations in which learning is purposive and controlled Too detailed !

Keep It Simple (Text) Instructional Technology: A process involving people, procedures & tools for solutions to problems in learning Much Simpler

Falling Leaves Observed Christchurch Dunedin Wellington January 11, 532, 234 14, 123, 654 3, 034, 564 February 1, 078, 456 12, 345, 567 16, 128, 234 March 17, 234, 778 6, 567, 123 16, 034, 786 April 16, 098, 897 10, 870, 954 7, 940, 096 8, 036, 897 10, 345, 394 14, 856, 456 June Too detailed ! 678, 095 4, 123, 656 July 8, 890, 345 15, 347, 934 18, 885, 786 August 8, 674, 234 18, 107, 110 17, 230, 095 September 4, 032, 045 18, 923, 239 9, 950, 498 October 2, 608, 096 9, 945, 890 5, 596, 096 November 5, 864, 034 478, 023 6, 678, 125 December 12, 234, 123 9, 532, 111 3, 045, 654 May 16, 184, 345

Falling Leaves in Millions In 106 Christchurch Dunedin Wellington January 11 14 3 February 1 12 16 March 17 6 16 April 16 10 7 8 10 14 16 0 4 July 8 15 18 August 8 18 17 September 4 18 9 October 2 9 5 November 5 0 6 December 12 9 3 May June Much Simpler

Falling Leaves Too detailed !

Falling Leaves Much Simpler

Keep It Simple (Picture) • Artistry does not substitute for content • Art work may distract your audience

Keep It Simple (Sound) • Sound effects may be too distracting Use sound effects only when necessary

Keep It Simple (Transition) This transition is annoying, not enhancing "Appear" and "Disappear" are better

Keep It Simple (Animation) 2 m Too distracting !

Keep It Simple (Animation) 2 m Simple & to the point

Make It Clear (Capitalization) ALL CAPITAL LETTERS ARE DIFFICULT TO READ Upper and lower case letters are easier

Make It Clear (Fonts) • • • Serif fonts are difficult to read on screen Sanserif fonts are clearer Italics are difficult to read on screen Normal or bold fonts are clearer Underlines may signify hyperlinks Use colours to emphasise

Make It Clear (Numbers) Use numbers for lists with sequence For example: How do you put an elephant into a fridge? 1. Open the door of the fridge. 2. Put the elephant in. 3. Close the door.

Make It Clear (Numbers) How do you put a giraffe into the fridge? 1. 2. 3. 4. Open the door of the fridge. Take out the elephant. Put the giraffe in. Close the door.

Make It Clear (Bullets) Use bullets to show a list without: • Priority • Sequence • Hierarchy

Make It Clear (Colours) • Use contrasting colours • Light on dark vs. dark on light • Use complementary colours

Make It Clear (Contrast) • Use contrasting colours • Light on dark vs. dark on light • Use complementary colours low contrast high contrast

Make It Clear (Contrast) • Use contrasting colours • Light on dark vs. dark on light • Use complementary colours This is dark on light

Make It Clear (Contrast) • Use contrasting colours • Light on dark vs dark on light • Use complementary colours This is light on dark

Make It Clear (Complement) • Use contrasting colours • Light on dark vs dark on light • Use complementary colours These colours do not complement

Make It Clear (Complement) • Use contrasting colours • Light on dark vs dark on light • Use complementary colours These colours complement

Make It Clear (Size) • Size implies importance

Be Consistent Differences draw attention Differences may imply importance Use surprises to attract not distract

Be Consistent üDifferences draw attention • Differences may imply importance • Use surprises to attract not distract This tick draws attention

Be Consistent üDifferences draw attention § Differences may imply importance o Use surprises to attract not distract These differences distract!

Be Consistent Differences draw attention Differences may imply importance Use surprises to attract not distract This implies importance

Be Consistent • Differences draw attention • Differences may imply importance • Use surprises to attract not distract Confusing differences!

Be Consistent • Differences draw attention • Differences may imply importance • Use surprises to attract not distract This surprise attracts

Be Consistent • Differences draw attention • Differences may imply importance • Use surprises to attract not distract These distract!

In Summary. . . Make sure your Visual Aids are : • • • Big. Simple. Clear. Progressive. Consistent.

Components of a Good Presentation Content Packaging Structure Human Element

In a Presentation you are judged according to: What you are saying (your words). What your audience hear (your voice). What your audience see (your body language).

In a Presentation you are judged according to:

Human Element • The Voice • The Body • The Skills • The Language • The Personality

Human Element-Voice • Conversational • Natural Volume should • Enthusiastic • Vary • Loud enough for all to hear • Don’t trail off • Don’t be monotonous • Vary the volume • Lower-pitched voices are preferred

Voice • And in the end you should know… – When to speak faster – When to slow down – Know when to pause

Human Element • The Voice • The Body • The Skills • The Language • The Personality

Human Element –The body • Appearance-Dress code • Body language

Appearance - Dress code

Appearance - Dress code Dress appropriately - Clean tidy comfortable clothes “Dress to Impress”

Body language Look relaxed but confident. • • • Back Shoulders and chin Neck and spine Feet Hands

Body Language 1. 2. 3. 4. 5. 6. 7. Facial expressions Eyes Arms Legs Fingers Hands Gestures

Body language -Actions speak louder than words -Like any spoken language, body language has words and sentences!!! -Each gesture is like a single word and one word may have several different meanings.

Body language -Let’s see how body communicates With positive body language, you will attract people. with negative body language, you will tell others that you don't want to be around them, don't like them, or allow them to think negative thoughts about you.

Body language -Let’s see how body communicates In the first few minutes, people will make judgments about you and tell themselves: 1 - I will (or will not) like this person. 2 - I find this person kind (or not). 3 - I find this person intelligent (or not). 4 - I will trust this person (or not).

Body language -Eye contact Maintain eye contact with members of the audience to keep their attention level high

Body language -Gestures Use positive facial expressions to communicate feelings and emotions • smiles • expressive eyes • looks of empathy and encouragement

Body language -Gestures Some gestures signal nervousness and can be very distracting.

Body Language -Examples Non-verbal behaviour Interpretation Standing with hands on hips aggression Sitting with legs crossed, foot kicking slightly boredom Tapping fingers impatience

Body Language -Common Mistakes • Taking your eyes off your listeners. • Putting something between you and your listener(s(. • Folding arms and crossing legs. • Chewing gum. • Pointing your marker/Pointer or finger at anyone. • Tapping your fingers. • Leaning back in chair and yawning. • Hands in pockets.

10 Steps to Improve Your Body Language 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. Don’t cross your arms or legs. Have eye contact, but don’t stare. Relax your shoulders. Nod when they are talking. Sit up straight. Smile. Don’t touch your face. Don’t stand too close. Don’t put your hands in your pockets. Don’t look at your watch.

Human Element • The Voice • The Body • The Skills • The Language • The Personality

Human Element - The Skills • Active Listening • Questioning

Active listening -Listen and Connect • Take notice of what the audience says - the side comments • Listen to verbal and non-verbal messages. • Respond appropriately. What could be the various signs-verbal/non-verbal that a presenter might get from the audience?

Questioning -Dealing with Questions Anticipate likely questions. Ask questions: • So that the audience offers to find out • To stall while you think of an answer • To know the mind of the Audience