PRESENTATION OUTLINESESSION VENDOR ENGAGEMENT Vendor Cutover Strategy December

PRESENTATION OUTLINESESSION VENDOR ENGAGEMENT Vendor Cutover Strategy December, 2012

Background – Current System CURRENT Since 1 st JANUARY 2012 PETRONAS Holding Co. PETRONAS Carigali Sdn Bhd PETRONAS Chemical Group Bhd OPTIMAL Chemicals (M) Sdn Bhd OPTIMAL Glycols (M) Sdn Bhd OPTIMAL Olefins (M) Sdn Bhd MITCO Malaysia Sdn Bhd MITCO Labuan Sdn Bhd SRM - SUS Supplier Self Service (SUS) Internet Browser SUPPLIER Pe. PP/ SAP Other PETRONAS subsidiary companies See Appendix for Subsidiary Listing PETRONAS e. Procurement Portal / PETRONAS Pintas 1 & Pintas 2 Internet Browser Pe. PP Manual Submission Pintas 1 & Pintas 2

January 2013 Petronas System Landscape 1 st JANUARY 2013 PETRONAS Holding Co. PETRONAS Carigali Sdn Bhd PETRONAS Chemical Group Bhd OPTIMAL Chemicals (M) Sdn Bhd OPTIMAL Glycols (M) Sdn Bhd OPTIMAL Olefins (M) Sdn Bhd MITCO Malaysia Sdn Bhd MITCO Labuan Sdn Bhd SUPPLIER SRM – SUS/ SAP Internet Browser Supplier Self Service (SUS)/ SAP ECC 6 Manual Submission Other PETRONAS subsidiary companies See Appendix for Subsidiary Listing PETRONAS e Procurement Portal Pe. PP Not Available

P 2 P Normal Process in Post Jan 2013 RFQ document RFQ Submission SRM - SUS Submit RFQ Internet Browser PO PO Confirmation Service Entry Sheet PETRONAS Service Acceptance GR (Material) Invoice Retrieve RFQ Supplier Self. Service (SUS) Retrieve PO Confirm PO Create Service Confirmation Service Accepted SUPPLIER Retrieve GR (Material) Create Invoice Impacted OPUs • All Pilot OPUs Go-Live in Jan 2012 (status quo) for SUS Vendors • Roll Out OPUs in Jan 2013 but only for Purchase Order created after Go-Live for SUS Vendors

P 2 P Interim Process in Post Jan 2013 Petronas SAP ECC 6 Purchase Order • Open Purchase Order prior Jan 2013 transacted via Pe. PP or Manual that migrated to SAP ECC 6 5 Goods Sourcing Receipt and Service Entry • Applicable for Open Purchase Order prior Jan 2013 Invoicing • Submit manual invoice to Petronas FSS Purchase order • Submit processing invoice to respective OPU Finance P 2 P Interim process : All converted PO have been processed until payment

Cutover Overview: Procure-to-Pay RTGP PCG PDB 21 Dec 18: 00 27 Dec 14: 00 • Last RFQ, PO, GR & SE/SA • Last approval of Pe. PP SES • Last posting Pe. PP Invoice’ • Last MM Manual Invoice 31 Dec 18: 00 • Last RFQ, PO, GR & SE/SA • Last posting Invoice 01 Jan 18: 00 Last AP payment run • Last MM Manual Invoice 28 Dec 18: 00 Last AP payment run Communication to Vendors 1 st week Dec 28 Dec 18: 00 Last AP payment run 17 Dec 21 Dec 26 Dec 28 Dec 29 Dec GO-LIVE RTGPO GO-LIVE PCG & PDB 1 Jan 4 Jan 31 Dec 17 Dec 18: 00 29 Dec 00: 01 – 23: 59 Last submission of Pe. PP SN, SES & Invoice SRM SUS System Downtime

Cutover Scenarios – Converted PO For Materials 1 Shipping Notification (SN) Goods Receipt Note (GRN) e. Invoice/ Manual Invoice X X X If not done before Cutover Date Vendors will need to: Note: • (√) denotes ALREADY done • (√) denotes ALREADY submitted/done • (X) denotes NOT done. • (X) denotes NOT submitted/done. Vendor submit manual Delivery Order when making delivery and manual invoice 2 √ X X PETRONAS create Goods receipt after 1 st January 2013 with reference to DO and vendor submit manual invoice 3 √ √ X Submit manual invoice Attach Delivery Order 4 √ √ √ No actions required

Cutover Scenarios – Converted PO For Services Pe. PP Service Notification / Manual Service Entry 1 2 3 4 X √ √ √ Service Acceptance X X √ √ Pe. PP Invoice/ Manual invoice If not done before Cutover Date , Vendors will need to: X PETRONAS create Service Acceptance after 1 st January 2013 with reference to JCT and vendor submit manual invoice X Submit manual invoice Attach Service Completion Certificate or Job Complete Ticket √ Note: • (√) denotes ALREADY done • (X) denotes NOT done. No actions required

Purchase Order Migrated Number Strategy for Open POs that are migrated from existing system to new system PROJECT OLD PO Number New Converted Remarks PO Number RTGPO/ PCG 4500632707 P 245632707 3 rd and 4 th digit of RTGP and PCG PO no’s will be ignored and prefix P 2 when migrating the PO to new system PDB 4500632708 The same PDB PO number when migrated to new system

What are vendor responsibilities? quickly adapt to new SRM processes; checkout the user guides on the website check security access - give to authorised personnel only immediately communicate new processes to all related personnel respond to all notifications (PO, 10 Service Acceptance & GR) and bid invitations in a timely manner

SRM system: what’s new for vendors SUS supplier self service -auto PO -online PO response -trace delivery -online invoicing -check payment status -online bid invitation -online response -online RFQ submission 11 Auto PO Please take note: 1. Attachments must not be more than 10 Mb per file 2. SRM requires Internet Explorer version 8. 0 below or Mozilla firefox version 3. 6 below

Processes: Changes impacting Vendors D E R T I O N QU E R Advance Shipping Notification E L Down B T A O L I Payment N A Functionality AV

Due to time constraint, we appreciate your attention to Vendor – Cutover issues

Appendix

Retail, Trading, Gas, Power & Others No 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 Company PETRONAS Penapisan (T) S B PETRONAS Penapisan (M) S B PETRONAS Trading Corp. MALAYSIAN Refining Co S B MLNG Sdn Bhd PETRONAS Gas Berhad Melaka Regasification Terminal Sungei Udang Port Sdn Bhd PETRONAS Aviation Sdn Bhd PETRONAS NGV Sdn. Bhd. PAPL (Downstream) Pty Ltd PETRONAS Australia Pty Lt PAPL (Upstream) Pty Lt PAPL (Upstream II) Pty Lt Inst of Technology Petron PETRONAS Mgmt Trng S B Petronas Research S/B PETRONAS Maritime Service KLCC (Holdings) Sdn Bhd No 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 Company Putrajaya Holdings Sdn Bhd Prime. Sourcing Intl S/B Petrosains Sdn Bhd KLCC PROJEKS SDN BHD Prince Court Medical Ctr KLCC PARKING MGMT SDN BHD Malaysian Philharmonic Orchestra Dewan Filharmonik Petronas PETRONAS Tech Training SB KLCCPH – KLCC Property Holding LISB – Layan Intan Sdn Bhd PETRONAS Floating LNG 1 (L) Ltd PETRONAS Floating LNG 2 PETRONAS Power Sdn Bhd PETRONAS LNG 9 Sdn Bhd Voltage Renewables Sdn Bhd Regas Term. (Pengerang) SB 37 Regasification Terminal. (Lahad Datu)SB

Petronas Chemicals Group Item 1 2 3 4 5 6 7 8 9 10 11 12 13 Company ASEAN Bintulu Fertilizer S/B Fertiliser Kedah Sdn Bhd PETRONAS Chemicals Marketing PETRONAS Chemicals Methanol PETRONAS Chemical MTBE Sdn Bhd PETRONAS Chemical Ethylene PC Polypropylene Sdn Bhd PC Polyethylene Sdn Bhd Kerteh Port Sdn. Bhd Vinyl Chloride (M) Sdn. Bhd. PETRONAS Chemical Aromatics PETRONAS Chemical Ammonia Petlin (Malaysia) Sdn. Bhd

Petronas Dagangan Item 1 2 Company Petronas Dagangan Berhad KL Aviation Fuelling System

Invoice Delivery Instruction For Companies under CAPS only (from 18 Dec 2012 onwards) Please find the following Petronas Companies under CAPS Company Name under CAPS Vinyl Chloride (M) Sdn Bhd (VCM) PETRONAS Ammonia Sdn Bhd (PASB) Ethylene Malaysia Sdn Bhd (EMSB) Aromatics Malaysia Sdn Bhd (AMSB) Petlin (M) Sdn Bhd (PETLIN) PETRONAS Fertilizer Kedah Sdn Bhd (PCFK) MTBE Malaysia Sdn Bhd Polypropylene Malaysia Sdn Bhd (PPMSB) Kertih Port Sdn Bhd (KPSB) Polyethylene Malaysia Sdn Bhd (PEMSB) PML ABF MLNG (2) MLNG (3) Petronas LNG Ltd Sg Udang Port (SUPSB) PETRONAS Maritime Services (PMSSB) Petrosains University Teknologi Petronas (UTP) PETRONAS Penapisan (Melaka) Sdn Bhd (PP(M)SB) Malaysian Refining Co. (MRC) Petronas Gas Berhad PETRONAS Penapisan (Terengganu) Sdn Bhd (PPTSB) PLC PETRONAS Research Sdn. Bhd. Prince Court Medical Centre Sdn Bhd Dewan Filharmomik PETRONAS (DFP) Malaysian Philharmonic Orchestra (MPO) PHSB (Petronas Harta. Bina S. B. ) PASSB (PETRONAS Assets Sdn Bhd) PLSB ( Petronas LNG Sdn Bhd) PRBF (PRBF Properties Sdn Bhd)

Invoice Delivery Instruction For Companies under CAPS only (from 18 Dec 2012 onwards) 1. Invoices for all OPUs NOT under CAPS, please send to respective OPU Finance Department. 2. Invoices for all OPUs under CAPS should only be sent to the following address: Name of the company (OPU) (OPU Co. Code ***) c/o PETRONAS Finance Shared Services Level 5, Menara Dayabumi, Jalan Sultan Hishamudin, 50050, Kuala Lumpur, Malaysia

Invoice Delivery Instruction For Companies under CAPS only (from 18 Dec 2012 onwards) 3. On the hardcopy invoice, please state the following on the first page of the invoice: Name of the OPU (Company Code) Attention : User Name Department : User Department Telephone Number : User Contact No Release/Purchase Order No : Compulsory Project name : (If applicable) Invoice Number : (Maximum 16 characters) Bank Account Details : Total Payable Amount : The above information is very crucial to ensure prompt payment processing and must be on the first page of the invoice.

Invoice Delivery Instruction For Companies under CAPS only (from 18 Dec 2012 onwards) 4. 5. 6. 7. All invoices must be printed on A 4 size paper, single sided only. For multi pages invoices, please ensure the total payable is on the front page. Do not staple the invoice and its supporting documents (use rubber band instead) If several invoices are to be submitted at the same time, please ensure that a blank paper (as separator) is in between invoice with related supporting documents. 8. Each invoice must link to only ONE Purchase Order (PO)/Release Order (RO). PO/RO number must be clearly indicated on the first page of the invoice. The invoice with more than one PO/RO will not be processed. 9. Handwritten invoice (s), Pro forma invoice (s), Commercial Invoice (s) and Certified True Copy of invoice (s) are not acceptable. Failure to comply with the above will result to the invoice(s) being rejected and/or not processed for payment.

Invoice Delivery Instruction For Companies under CAPS only (from 18 Dec 2012 onwards)) All payments will be notified via Vendor Payment Notification (VPN) through an email to registered vendors only. If you have not register your email address, please email to FS 2@petronas. com. my for your email address to be added/updated in our VPN database. Any queries please contact FS 2 at: Email address : FS 2@petronas. com. my FS 2 Call centre : 03 -7490 4900 Mondays – Fridays (except Public Holidays) 8. 00 am – 5. 00 pm