PreProposal Conference VA 101 13 R0059 A Building

Pre-Proposal Conference VA 101 -13 -R-0059 A Building 101 Mental Health Services – Phase 1, Parking Structure and Main Entry Drive VA Puget Sound Healthcare System, Seattle Division, WA August 21, 2013 1

Pre-Proposal Conference Welcome/Opening Office of Construction and Facilities Management (CFM) – Western Region Contracting Officer: Ronald Ferrer Project Manager: William Ulibarri and Warren Yip Senior Resident Engineer: Stephen Knapowski 2

Pre-Proposal Conference INTRODUCTIONS I want to take this opportunity to introduce you to the CFM acquisition team members: • Medical Center Personnel • VA Architect and Engineering Firm (A/E) and Consultants • Small Business Administration (SBA) Seattle District Office 3

Pre-Proposal Conference AGENDA: • • Site Visit (Completed) Project Overview by VA Project Manager Technical Overview by VA Architect/Engineer Firm Small Business Workshop Solicitation Overview by Contracting Officer Questions and Answers Close 4

Pre-Proposal Conference REMINDERS: • Our discussion of each section shown on the agenda will be brief and generally will highlight those areas of importance to assist you in preparing your offer. • If a statement is made that is inconsistent with the solicitation requirements, you should submit your proposal based on the solicitation. Changes to the solicitation will be made in writing in the form of amendments. 5

Pre-Proposal Conference PROJECT OVERVIEW CFM West Senior Project Manager William Ulibarri 6

Pre-Proposal Conference TECHNICAL OVERVIEW VA Architect/Engineering Firm: Stantec Consulting Services and Consultants Ian Lawlor, Project Director 7

Pre-Proposal Conference SMALL BUSINESS WORKSHOP SBA Seattle District Office - Ana Singh Overview of Small Business Programs SBA Resources Other SBA Agenda Items Introduction and Informal Presentation by General and Sub-contractors • Questions and Answers • Networking Session • • 8

Pre-Proposal Conference SOLICITATION OVERVIEW q. This procurement is a “full and open/unrestricted” competition. q. A public bid opening will not occur. This is a request for proposals and not a sealed bid. q. Please hold all questions until the question and answer portion of the conference. At that time stand up, identify yourself and the company you are representing. 9

Pre-Proposal Conference q. This is a design-bid-build construction project. Source selection will be made based on “best value” to the Government under FAR 15. Award may be made to other than the low bid. q. We may not be able to answer all questions today, and may have to review some questions for issuance of amendment(s). q. Send Request for Information (RFI) to Ronald Ferrer at ronald. ferrer@va. gov 10

Pre-Proposal Conference q. Scope: Contractor shall provide all tools, material, equipment, transportation, supervision and labor involving general construction, alterations, mechanical, electrical, fire protection and utility systems, in accordance with specifications and drawings. q. Place of performance: VA Seattle Division, WA q. Download all solicitation (plans & specifications) documents at www. fbo. gov 11

Pre-Proposal Conference q Proposals shall be submitted in two parts: (1) Technical proposal – original and 5 copies and one CD (2) Cost proposal (original SF-1442) 12

Pre-Proposal Conference q Contract Line Items – provide pricing for ALL items Base CLIN 001 A - Main Bid Base CLIN 001 B – Physical Security CLIN 002 A – Unit Pricing for Additional Unsuitable Native Soils CLIN 002 B – Unit Pricing for Additional Imported Structural Fill Deduct Alternate Items (15) in descending order of importance 13

Pre-Proposal Conference q Sole Source / Brand Name Only Description – Motorola Integrated Wireless Network System – Siemens Industries Fire Alarm System Devices – Schlage L-series locks – Von Duprin door exit devices (panic bars) – LCN 4041 XP door closers 14

Pre-Proposal Conference q Technical Proposal will consist of four factors, in descending order of importance: 1. Construction Management: (Corporate Project Experience, Key Personnel Project Experience, and Technical/Management Approach) 2. Schedule (Phasing Plan and Progress Schedule) 3. Past Performance (Questionnaires and Safety Record) 4. Small Business Participation (If large business, Subcontracting Plan required) 15

Pre-Proposal Conference q. Cost Proposal will be evaluated on the basis of its realism and acceptability to the Government. q. All technical evaluation factors, when combined, are significantly more important than cost or price NOTE: Provide your best technical and cost proposals for the initial submission because VA may award without discussion. 16

Pre-Proposal Conference q. Offer Due Date and Time: September 9, 2013 at 3: 00 pm local time, unless date and time are changed by amendment. Proposal delivery location is specified in the solicitation. q. Please sign all amendment forms / acknowledge the amendments on the bid. q. Check at www. fbo. gov for amendments BEFORE submitting your proposal. 17

Pre-Proposal Conference REVIEW ALL CLAUSES AND PROVISIONS q. Offerors are cautioned that their offers may be considered non-responsive if they include any qualifications, including but not limited to price escalation reservations. q. Online Representations and Certifications Application: Complete prior to proposal due date via ORCA website accessed through https: //www. acquisition. gov q. Complete Central Contractor Registration process if you have not already done so. If you are proposing as a Joint Venture, the Joint Venture must be registered in CCR. Website www. sam. gov 18

Pre-Proposal Conference q. Buy American Act Clause FAR 52. 225 -11 and 52. 225 -12: Carefully review this clause. Everything that is installed or approved on a submittal basis is in accordance with the “Buy American Act” q. Equal Opportunity: The contractor shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. q. Federal, State, and Local Tax: The contractor is responsible for determining what taxes are applicable among the jurisdictions. 19

Pre-Proposal Conference q q q Bonds: Bid Guarantee, Performance Bond and Payment Bond are required. Insurance: Before commencing work under this contract, the contractor shall provide insurance certificate. Builder’s Risk Insurance is not required by the VA. Licenses/Permits: Contractor is fully responsible for any and all required licenses and permits to complete this project. Commence work within 10 days of receipt of Notice to Proceed. 20

Pre-Proposal Conference q. Performance of Work by Contractor FAR 52. 236 -1: Performance of work by the contractor is at least 15%. See VAAR Clause 852. 236 -72 for failure or refusal to meet the 15% performance of work. q. Davis Bacon Labor Standards in regards to wage rates apply. Conformance to the Davis Bacon Act is required. To add class of laborers or mechanics not listed requires contractor to submit proposal to the contracting officer for review and approval. Non compliance will be referred to the Department of Labor. 21

Pre-Proposal Conference q. Value Engineering: Contractors are encouraged to develop, prepare, and submit VE change proposals voluntarily. Contractor shall share any instant contract savings if VE accepted. Submit separate from cost proposal. q. VA Changes Clause: Please review carefully. VAAR Contract Changes Clause 852. 236 -88 (Unique and Specific to VA ) q. Contractor Performance is monitored by the Resident Engineer Staff 22

Pre-Proposal Conference q. Superintendence by the Contractor: Competent superintendent who is satisfactory to the contracting officer and has authority to act for the contractor. q. All employees of general contractor or subcontractors SHALL have the 10 -hour OSHA certified Construction safety course and /or other relevant competency training. q. FAR 52. 211 -12 Liquidated Damages – Construction applies if work is not completed within the time specified in contract. 23

Pre-Proposal Conference q. Employment Eligibility Verification under FAR 52. 222 -54 requires contractor to enroll and use E-Verify to verify employment eligibility of employees and new hires. q. Partnering is voluntary but highly encouraged. Cost will be split between contractor and government. The goal is to build professional work relationships geared toward successful project completion by promoting mutual benefits. 24

Pre-Proposal Conference QUESTIONS ? 25