PREPROPOSAL CONFERENCE RFP NO S 66 T 26385
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PRE-PROPOSAL CONFERENCE RFP NO. S 66 -T 26385 WORKERS’ COMPENSATION LEGAL REPRESENTATION November 28, 2017 10: 00 AM
Agenda § Opening Remarks § RFP Overview § General Information v v Required Forms Disqualifications Other Requirements and Forms Evaluation and Selection Process § Questions and Answers § Announcements 2
Introductions § City of Houston Staff v Department Representatives v Key Staff § Proposers 3
Solicitation Schedule § Date of RFP Issued November 17, 2017 § Pre-Proposal Conference November 28, 2017 at 10: 00 AM CST § Questions from Proposers Due to City December 4, 2017 at 2: 00 PM CST § Proposals Due from Proposers December 14, 2017 at 2: 00 PM CST § Notification of Intent to Award (Estimated) January 2018 § Council Agenda Date (Estimated) January 2018 § Contract Start Date (Estimated) January 2018 4
Scope of Work Overview § Commitments on the SOW from the Project Manager. 5
RFP Overview Proposal submittal and delivery details: § Proposal due at the Office of the City Secretary 900 Bagby, Houston, TX 77002 December 14, 2017 at 2: 00 PM. § Submit one (1) original hard copy of the proposal. Marked as § “Original” and signed in BLUE ink, along with seven (7) electronic thumb drives in a sealed envelope labeled with the solicitation. (Pricing and M/WBE information should not be included on the thumb drives) § Sealed boxes or envelope(s) bearing the assigned Solicitation Number, S 66 -T 26385 and my name. 6
General Instructions Proposal Contact: Shannon Pleasant, Sr. Procurement Specialist § Submit all required forms § Please read the entire RFP § Questions must be submitted to Shannon Pleasant at Shannon. Pleasant@houstontx. gov 7
Required Forms § Offer and Submittal, References and Proposed Subcontractors § Minority/Women Business Enterprises § Anti-Collusion Statement § Conflict of Interest Questionnaire § Ownership Disclosure Ordinance 8
Disqualifications Vendor proposals subject to disqualifications: § Late Proposal § Violation of Quiet Period § Non-Responsive (failure to answer required questions, complete forms, etc. ) 9
Other Requirement and Forms Comments from the Office of Business Opportunity (OBO) § Hire Houston First § Minority /Women Business Enterprise participation goal 24% § Pay or Play Program 10
Evaluation and Selection Process Evaluation Criteria 3. 1 Responsiveness of Proposal shall be responsive to all material requirements that will enable the evaluation committee to evaluate proposals in accordance with the evaluation criteria so as to make a recommendation to City officials. 3. 2. Technical Competence 3. 2. 1. Quality of the overall proposed solution, including but not limited to: 45 points 3. 2. 1. 1. Proposal and outline of content 3. 2. 1. 2. Similar Projects and References 3. 2. 1. 3. Tracking methods for claims. 11
Evaluation and Selection Process 3. 2. 2. Qualifications and experience of Proposer and key personnel. 35 points 3. 2. 2. 1. Firm resumes 3. 2. 2. 2. Law Firm Experience (i. e. number of partners, staffing, etc. ) 3. 2. 2. 3. Anticipated net revenue benefit to the City consistent with the City’s standards in dealing with the pubic. 3. 2. 2. 4. Financial stability of the proposer Pass/ Fail 3. 2. 2. 5. Minority and Woman Business Enterprises (MWBE) participation Pass/ Fail 3. 3. Price Proposal Reasonableness of the overall price. 20 points 12
Evaluation and Selection Process/Timeline § § § Evaluation Committee proposal scoring Vendor Presentations Negotiations Legal - Contract Development Approval of City Council Notification of Award(s) 13
Questions and Answers Responses to questions at today’s Pre-proposal Conference are not binding § Submit questions by email to Shannon. Pleasant@houstontx. gov § Official responses will be posted as Letter(s) of Clarification December 8, 2017 § 14
THANK YOU Thank you for your attendance today. We look forward to receiving your proposals. 15
