PREPROPOSAL CONFERENCE RFP NO S 66 T 25693

Agenda § Opening Remarks § RFP Overview § General Information v v Required Forms

Introductions § City of Houston Staff v Department Representatives v Key Staff – Subject

RFP Overview Proposal submittal and delivery details: § Thursday, March 31, 2016 at 2:

RFP Overview Cont’d Proposal format: § Printed “Original” signed in BLUE ink by individual(s)

General Instructions Proposal Contact: Shannon Pleasant, Senior Procurement Specialist § Read the entire RFP

Required Forms § Offer and Submittal, List of References and List of Proposed Subcontractors

Disqualifications Vendor proposals subject to disqualifications: § Late Proposal § Violation of Quiet Period

Evaluation and Selection Process § Criteria § Process/Timeline v v Oral Presentations Site Visits

Questions and Answers Responses to questions at today’s preproposal conference are not binding. §

Announcements Important dates to remember: Last day to submit questions § Thursday, March 17,

THANK YOU Thank you for your attendance today. We look forward to receiving your

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PRE-PROPOSAL CONFERENCE RFP NO. S 66 -T 25693 RECORDS ARCHIVE SOLUTION FOR THE MUNICIPAL COURTS DEPARTMENT March 10, 2016

Agenda § Opening Remarks § RFP Overview § General Information v v Required Forms Disqualifications Other Requirements and Forms Evaluation and Selection Process § Questions and Answers § Announcements 2

Introductions § City of Houston Staff v Department Representatives v Key Staff – Subject Matter Experts § Proposers 3

RFP Overview Proposal submittal and delivery details: § Thursday, March 31, 2016 at 2: 00 p. m. CST § Office of City Secretary, 900 Bagby, Room P 101, Houston, TX 77002 § 6 copies, including one (1) marked “Original” one (1) NON-PASSWORD PROTECTED electronic thumb drive containing the entire proposal and exhibits 4

RFP Overview Cont’d Proposal format: § Printed “Original” signed in BLUE ink by individual(s) legally authorized to bind the proposer § Sealed boxes or envelope(s) bearing the assigned Solicitation Number: S 66 -T 25693 5

General Instructions Proposal Contact: Shannon Pleasant, Senior Procurement Specialist § Read the entire RFP § Submit all required forms § Questions must be submitted to Shannon Pleasant at Shannon. Pleasant@houstontx. gov 6

Required Forms § Offer and Submittal, List of References and List of Proposed Subcontractors (Exhibit I) § Fair Campaign Ordinance Form “A” (Exhibit III) § Affidavit of Ownership or Control (Exhibit IV) § Anti-Collusion Statement (Exhibit V) § Conflict of Interest Questionnaire (Exhibit VI) 7

Disqualifications Vendor proposals subject to disqualifications: § Late Proposal § Violation of Quiet Period § Non-Responsive (failure to answer required questions, complete forms, etc. ) § Exception to Indemnification Language § Exceptions to COH Contract Terms 8

Evaluation and Selection Process § Criteria § Process/Timeline v v Oral Presentations Site Visits Contract Negotiations Approval of City Council § Notification of Award(s) 9

Questions and Answers Responses to questions at today’s preproposal conference are not binding. § Submit questions by email to Shannon. Pleasant@houstontx. gov § Official responses will be posted as Letter(s) of Clarification § 10

Announcements Important dates to remember: Last day to submit questions § Thursday, March 17, 2016 at 2: 00 P. M. , CST Proposal Due § Thursday, March 31, 2016 at 2: 00 PM C. S. T. 11

THANK YOU Thank you for your attendance today. We look forward to receiving your proposals. 12