PREPARING FOR OCV PPT by ATD Rajan Agarwal

PREPARING FOR OCV PPT by ATD Rajan Agarwal at Hotel Trident “Preparing for OCV”

Preparing for OCV Ø DG visits each Club once during the year Ø Important Responsibility of the Governor Ø Important Occasion for the Club PPT by ATD Rajan Agarwal at Hotel Trident “Preparing for OCV”

Purpose of Governors Visit Ø Club performance/guidance Ø Important Rotary issues of RI and District Ø Communicate with Club members Ø Motivate Rotarians Ø Recognition Ø Pressing Club matters Ø Important Initiatives of Rotary Ø Provide RI an update PPT by ATD Rajan Agarwal at Hotel Trident “Preparing for OCV”

Agenda Ø Club’s progress Ø Board’s Presentation Ø Recognition of Club projects Ø Governor-RI issues/District goals Ø Time for questions and open discussion PPT by ATD Rajan Agarwal at Hotel Trident “Preparing for OCV”

Specific Areas for Preparation Ø Ø Ø Financial Matters of the Club and Trust Matters of Club Administration Projects - Community Service TRF giving and programs Membership Public Image and PR PPT by ATD Rajan Agarwal at Hotel Trident “Preparing for OCV”

Specific Areas for Preparation (contd…) Ø District Thrust Areas and Program Ø District Special Projects Ø National Thrust Areas Ø District Event Participation Ø District Event Hosted / Co-hosted PPT by ATD Rajan Agarwal at Hotel Trident “Preparing for OCV”

Financial Matters Ø Ø Ø Ø SAR Audited Accounts of the Club and Trust Fund Raisers Account Record of District Dues Record of Magazine Dues Budget of the Club and Trust Record of TRF Contribution IT Returns / 80 G Certificate / FCRA Registration PPT by ATD Rajan Agarwal at Hotel Trident “Preparing for OCV”

Club Administration Matters Ø Ø Ø Ø Planning Guide for Effective Clubs Presidents Workbook Classification List / Filled and Unfilled Club Bye-laws and Constitution Attendance Records Minutes of BOD / Trust / AGM Club Bulletin Partners in Service PPT by ATD Rajan Agarwal at Hotel Trident “Preparing for OCV”

Club Administration Matters (contd…) Ø Uploading Goals- RCC Ø RI Presidential and Governor Citation Monitoring PPT by ATD Rajan Agarwal at Hotel Trident “Preparing for OCV”

Other Important Documents Ø Club Charter Ø MOP Ø TRF Contribution List (CRS Report) PPT by ATD Rajan Agarwal at Hotel Trident “Preparing for OCV”

Program for OCV Ø Partners in Service (30 mins) Ø Closed Door Meeting (30 mins) Ø OCV Club Assembly (30 mins) Ø Regular Meeting (60 mins) PPT by ATD Rajan Agarwal at Hotel Trident “Preparing for OCV”

OCV Regular Meeting Ø Meeting called to order / National Anthem Ø Address of President Ø Induction of New Members / TRF Recognitions, etc. PPT by ATD Rajan Agarwal at Hotel Trident “Preparing for OCV”

OCV Regular Meeting (contd…) Ø Introduction of DG by AG Ø Address by DG Ø Vote of Thanks Ø Secretarial Announcements PPT by ATD Rajan Agarwal at Hotel Trident “Preparing for OCV”

OCV – Important Points Ø Follow timings strictly Ø Pre OCV 3 weeks before OCV Ø OCV book to DG 3 weeks before OCV Ø Special Aide to DG and First Lady Ø Project visit on OCV day avoidable PPT by ATD Rajan Agarwal at Hotel Trident “Preparing for OCV”

OCV – Important Points(contd…) Ø No Guest of Honour Ø No one to address after DG’s address Ø Maximum Attendance Ø Dress Code - Formal PPT by ATD Rajan Agarwal at Hotel Trident “Preparing for OCV”

Thank You PPT by ATD Rajan Agarwal at Hotel Trident “Preparing for OCV”