PREPARATION OF ANNUAL SCHOOL BUDGET ASB MONTHLY DISBURSEMENT

PREPARATION OF ANNUAL SCHOOL BUDGET (ASB) , MONTHLY DISBURSEMENT PROGRAM (MDP) AND ANNUAL PROCUREMENT PLAN-COMMON USE SUPPLIES & EQUIPMENT (APP-CSE) 2019

DBM CIRCULAR NO. 2016 -9 SUBMISSION OF THE ANNUAL BUDGET EXECUTION PLAN § To achieve meaningful national development under the Current Administration, Government agencies shall execute their programs and projects as authorized in the annual budget and deliver planned results in a timely manner. § Agencies shall regularly prepare the Budget Execution Documents (BEDs) which contain the Agency plans, spending schedules and physical targets to the DBM for evaluation and consolidation.

DBM CIRCULAR NO. 2016 -9 SUBMISSION OF THE ANNUAL BUDGET EXECUTION PLAN v This consolidated BEDs shall be the guide in formulating the National Government’s quarterly disbursement programs, consistent w/ and in support of the country’s growth targets. v The BEDs serve as bases to facilitate the release of funds and enable prompt implementation of programs and projects including the conduct of early procurement activities. v It shall be used in measuring the agency Financial & Physical performance.

DBM CIRCULAR NO. 2016 -9 SUBMISSION OF THE ANNUAL BUDGET EXECUTION PLAN v The BEDs shall be prepared based on the NEP for the Budget year, without waiting for the approval of GAA. 1. BED 1 - Financial Plan (c/o DO Budget ) 2. BED 2 – Physical Plan (c/o DO Planning)

DBM CIRCULAR NO. 2016 -9 SUBMISSION OF THE ANNUAL BUDGET EXECUTION PLAN 3. BED 3 – Monthly Disbursement Programs (MDP ) • it shall be used by DBM as basis for determining the monthly level of Notice of Cash Allocation (NCAs) and other disbursement authorities to be issued to department/agencies (to be prepared by school & consolidated by DO Budget)

DBM CIRCULAR NO. 2016 -9 SUBMISSION OF THE ANNUAL BUDGET EXECUTION PLAN 3. BED 3 – Monthly Disbursement Programs (MDP ) • It shall reflect the total cash and non-cash program. 1. NCA for Cash requirements of department/agencies. 2. Tax Remittance Advice (TRA) for the remittance of withheld taxes computed or estimated as follows: a. PS (salaries only) – 250, 000. 00 and above 8% b. MOOE and CO – 5 %

DBM CIRCULAR NO. 2016 -9 SUBMISSION OF THE ANNUAL BUDGET EXECUTION PLAN 3. BED 3 – Monthly Disbursement Programs (MDP ) • Factors to consider: • 1. Seasonality (e. g. peak/slack periods) of activities and other factors that will tend to influence programming. • MOOE- shall consider activities /work program related to contractual obligation or schedule of operations, e. g payment of rentals, procurement supplies of materials, & repair School of Building & etc.

DBM CIRCULAR NO. 2016 -9 SUBMISSION OF THE ANNUAL BUDGET EXECUTION PLAN 3. BED 3 – Monthly Disbursement Programs (MDP ) • Factors to consider: • 2. Inclusion of the requirement for the APP, and consistent with BED No. 4 • 3. Historical trend/data on actual disbursement, at least for the past three (3) years.

DBM CIRCULAR NO. 2016 -9 SUBMISSION OF THE ANNUAL BUDGET EXECUTION PLAN • BED No. 3 (MDP) which is evaluated & confirmed by the Agencies/department shall be the basis for the comprehensive release of the NCA requirements for the 1 st Semester of the budget year.

DBM CIRCULAR NO. 2016 -9 SUBMISSION OF THE ANNUAL BUDGET EXECUTION PLAN • Annual School Budget • MDP 2019

f DBM CIRCULAR NO. 2016 -9 SUBMISSION OF THE ANNUAL BUDGET EXECUTION PLAN • . BED 4 – Annual Procurement Plan-Common-Use Supplies & Equipment (APP-CSE) • Is the basis of the Procurement Services in projecting inventory scheduling requirement, management of the central procurement of common-use goods (to be prepared by school)

DBM CIRCULAR NO. 2016 -9 SUBMISSION OF THE ANNUAL BUDGET EXECUTION PLAN • BED 4 – Annual Procurement Plan-Common-Use Supplies & Equipment (APP-CSE) • Shall reflect the monthly quantity and cash requirements by items categorized into: a. Available at Procurement Service (PS) Stores; b. Other items not available at PS but regularly purchased from other sources. • The quarterly cash requirements as reflected in the APP-CSE, which form part of the APP shall serve as guide of the agency for payment of the purchase made, and shall be reflected both in BEDs NO. 1 & 3.

NOTICE TO ALL GOVERNMENT AGENCIES: SUBMISSION OF APP-CSE FOR 2019 • All government agencies are advised to submit their Annual Procurement Plan – Common-Use Supplies and Equipment (APP-CSE) for 2019. Deadline of submission is on 31 August 2018. • The form (Annual Procurement Plan) may be downloaded at the Downloads page of the PS-Phil. GEPS website (www. psphilgeps. gov. ph, then click PS logo) and agencies must follow instructions on how to accomplish and submit the form.

NOTICE TO ALL GOVERNMENT AGENCIES: SUBMISSION OF APP-CSE FOR 2019 • Submission of FY 2019 APP-CSE is a requirement for the grant of the 2018 Performance Based Bonus (PBB), as stated in the Memorandum Circular No. 2018 -1 issued by the AO 25 Secretariat on 28 May 2018. It should also be posted in the agency Transparency Seal page not later than 31 August 2018. • Should you need further assistance, please contact the Marketing and Sales Division at telephone numbers (02) 6897750 local 4019 and look for Ms. Evelyn I. Torres and/or Ms. Anna Liz C. Bona.

NOTICE TO ALL GOVERNMENT AGENCIES: SUBMISSION OF APP-CSE FOR 2019 • PROCEDURE ON HOW TO SUBMIT APP-CSE 2019 1. Go to www. ps-philgeps. gov. ph then click Procurement Service logo. 2. Click APP-CSE 2019 icon on the home page. 3. Download the APP-CSE Format. 4. Fill out the form and accomplish two (2) copies (a) PDF Format or scanned signed copy; and (b) Excel Format or editable file. (See Also: User Guide: How to Enable Macro)

NOTICE TO ALL GOVERNMENT AGENCIES: SUBMISSION OF APP-CSE FOR 2019 • PROCEDURE ON HOW TO SUBMIT APP-CSE 2019 5. Name your APP file using this format: APPCSE 2019_Name of Agency_Main or Region (e. g. APPCSE 2019_DBM_Main). 6. Submit the PDF format (scanned signed copy) and excel format by accessing the online submission form using this link: https: //goo. gl/forms/RIs 7 qe. Hu. RTw. Ob. XXY 2 (best viewed in Google Chrome browser). Ensure that you sign in using your Gmail account. 7. A confirmation email will be sent to your registered email as proof that you successfully submitted your APP-CSE 2019.

NOTICE TO ALL GOVERNMENT AGENCIES: SUBMISSION OF APP-CSE FOR 2019 • APP-CSE 2019 • NEW APP format

DBM CIRCULAR NO. 2016 -9 SUBMISSION OF THE ANNUAL BUDGET EXECUTION PLAN • The DBM shall post in its websites(www. dbm. gov. ph) the status of BEDs (1 -4) Submission by department/agencies within the deadlines, copy furnished the Office of the President.

OTHER BASIS • Dep. Ed Order No. 13. s 2016 • Rules and Regulations Governing Contract of Service and Job Order • Preparation of the Annual Procurement Plan (APP) •

OTHER CONCERNS: 10% of MOOE for SPORTS AND CULTURAL ACTIVITIES • Account Code: Other MOOE PALARO SCHEDULES • INTRAMURALS – JULY • DISTRICT MEET – AUGUST • CONGRESSIONAL MEET - SEPTEMBER • DIVISION MEET - NOVEMBER

FIDELITY BOND Cash Warranty Maximum Cash Accountability Amount of Bond Premium 2, 000. 00 5, 001. oo 7, 000. 00 75% of their Total Accountability Bond Premium shall not be less than 150 7, 001. 00 9, 000. 00 9, 001. 00 12, 000. 00 150. 00 12, 001. 00 15, 0000. 00 11, 250. 00 160. 75 15, 001. 00 18, 000. 00 13, 500. 00 202. 50 18, 001. 00 21, 000. 00 16, 750. 00 251. 25 21, 001. 00 25, 000. 00 18, 900. 00 283. 50

FIDELITY BOND Cash Warranty Maximum Cash Accountability Amount of Bond Premium 25, 001. 00 30, 000. 00 22, 500. 00 337. 50 30, 001. 00 35, 000. 00 26, 250. 00 393. 75 35, 001. 00 40, 000. 00 30, 000. 00 450. 00 40, 001. 00 50, 000. 00 37, 500. 00 562. 50 50, 001. 00 60, 0000. 00 45, 000. 00 675. 00 60, 001. 00 80, 000. 00 60, 000. 00 900. 00 80, 001. 00 100, 000. 00 75, 000. 00 1, 125. 00 100, 001. 00 250, 000. 00 100, 000. 00 1, 500. 00

FIDELITY BOND Cash Warranty Maximum Cash Accountability Amount of Bond Premium 250, 001. 00 500, 000. 00 225, 000. 00 3, 375. 00 500, 001. 00 750, 000. 00 350, 250. 00 5, 253. 75 750, 001. 00 1, 000. 00 500, 000. 00 7, 500. 00 1, 000, 001. 00 2, 000. 00 750, 000. 00 11, 250. 00 2, 000, 001. 00 5, 0000. 00 1, 500, 000. 00 22, 500. 00 5, 000, 001. 00 25, 000. 00 3, 500, 000. 00 52, 500. 00 25, 000, 001. 00 75, 000. 00 4, 000. 00 60, 000. 00 75, 000, 001. 00 100. 000, 000. 00 5, 000. 00 75, 000. 00

Fidelity Bond FIDELITY BOND COMPUTATION: Prop Custodian: Total Supplies & Mat *50%= Total Equipment *30%=______ bond recommended bond premium = bond recommended*0. 015

Fidelity Bond FIDELITY BOND COMPUTATION: v Total amount of Accountability ADD: Bond premium 1. School Head 2. Prop Custodian 3. Disbursing Officer

ADDITIONAL TIPS: • Implement your Repair during Summer – April to May • Moving Up Ceremony- March • Medical Supplies 5% of Office Supplies • Heavy weight on the 1 st – 2 nd month of the quarters and on the 1 st and 2 nd quarters of the year so that only minimal amount shall be downloaded in the last month and/or last quarter.

ADDITIONAL TIPS: • Procurement of commonly-used office supplies – should be made every 3 months/quarterly – the schools may attach cost-benefit analysis by comparing total prices if purchased from DBM-PS + hauling + traveling expense and prices from a private supplier to show what option is most economical/beneficial to the agency.

THANK YOU!