PreOrder Survey Food Distribution Program OSPI Child Nutrition

Pre-Order Survey Food Distribution Program OSPI Child Nutrition Services

TOPICS • Introduction to New Food Distribution Staff • Review of Pre-Order Process • Information on new / changed / discontinued products • Tips for completing the pre-order • Diversions

Food Distribution Team • Sarah Davis – (the “new” Kim): Manages your orders • Kim Sanchez – (the “new” Sue): Orders foods from USDA / Manages Diversions • Brenda Merritt – (the “new” Wally): Procurement and Supply Specialist – Conducts procurement for W code items • Debbie Stevens – (the “same” Debbie): Administrative Assistant • Food Distribution Supervisor: Currently Recruiting

Pilgrim’s Recall

Resources!

USDA Foods Order Process Food Distribution Review of Words! • Direct Delivery (“Brown Box”): Food items that come directly from USDA • W- Code items: Washington State (OSPI) has bulk USDA foods processed into end products • Diversion: LEA or Co-op sends bulk USDA foods to be processed into end products • Do. D Fresh: Allows you to use your entitlement dollars to purchase fresh produce • Pre-Order Survey: Your commitment to what items you will order for the next school year

USDA Foods order Process Step 1: USDA Releases new Foods Available List (direct delivery) Step 2: Interest Survey for new USDA items Step 3: CNS contract renewal and procurement for W code items Step 4: CNS reviews past interest and usage Step 5: Submit Do. D requests Step 6: Pre-order Survey Step 7: Co-ops provides information and data for diversions Step 8: CNS tabulates all data and places orders with USDA

USDA Foods - Direct

USDA Foods order Process Step 1: USDA Releases new Foods Available List (direct delivery) Step 2: Interest Survey for new USDA items Step 3: CNS contract renewal and procurement for W code items Step 4: CNS reviews past interest and usage Step 5: Submit Do. D requests Step 6: Pre-order Survey Step 7: Co-ops provides information and data for diversions Step 8: CNS tabulates all data and places orders with USDA

Interest Survey

USDA Foods Order Process Step 1: USDA Releases new Foods Available List (direct delivery) Step 2: Interest Survey for new USDA items Step 3: CNS contract renewal and procurement for W code items Step 4: CNS reviews past interest and usage Step 5: Submit Do. D requests Step 6: Pre-order Survey Step 7: Co-ops provides information and data for diversions Step 8: CNS tabulates all data and places orders with USDA

W Code Items Washington State (OSPI) USDA foods processed into end products ü Procurement done ü Meets meal pattern / crediting ü LEA must pay Fee for processing – not paid with entitlement

USDA Foods Order Process Step 1: USDA Releases new Foods Available List (direct delivery) Step 2: Interest Survey for new USDA items Step 3: CNS contract renewal and procurement for W code items Step 4: CNS reviews past interest and usage Step 5: Submit Do. D requests Step 6: Pre-order Survey Step 7: Co-ops provides information and data for diversions Step 8: CNS tabulates all data and places orders with USDA

WA Foods Available

WA Foods Available ü Deli Turkey and Deli Ham W Code –> now USDA Direct ü Egg Patty W Code –> now USDA Direct ü No Turkey roast ü Burgers: USDA Direct: 110711 Beef Patty W Code: W 141 Beef Patty w/VPP W 143 100% Beef ü Beef Crumbles: USDA Direct: 100158 Beef Fine Grind Raw W Code: W 125 Beef Crumbles, Cooked

WA Foods Available

WA Foods Available “Worst case scenario”

WA Foods Available

USDA Foods Order Process Step 1: USDA Releases new Foods Available List (direct delivery) Step 2: Interest Survey for new USDA items Step 3: CNS contract renewal and procurement for W code items Step 4: CNS reviews past interest and usage Step 5: Submit Do. D requests Step 6: Pre-order Survey Step 7: Co-ops provides information and data for diversions Step 8: CNS tabulates all data and places orders with USDA

Do. D Department of Defense ü Allows you to use entitlement $ to purchase fresh fruits and vegetables ü Vendors: Duck Delivery & Spokane Produce ü Minimum order of $100 ü Orders placed through FFAVORS

Pre-Order Survey Step 1: USDA Releases new Foods Available List (direct delivery) Step 2: Interest Survey for new USDA items Step 3: CNS contract renewal and procurement for W code items Step 4: CNS reviews past interest and usage Step 5: Submit Do. D requests Step 6: Pre-order Survey Due March 9 Step 7: Co-ops provides information and data for diversions Step 8: CNS tabulates all data and places orders with USDA

Pre-Order Survey

Pre-Order Survey Plan, Plan!

Pre-Order Survey

Pre-Order Survey FORECASTING Analyzing current and historical data to determine future trends.

Pre-Order Survey More Planning Please!

Pre-Order Survey How much do you have on hand?

Pre-Order Survey ICN Forecasting the Procurement of Foods

Pre-Order Survey No, Seriously… Plan, Plan! You need to PLAN!

Pre-Order Survey

Pre-Order Survey Service Days September: 19 October: 22 November: 18 December: 15 January: 17 February: 15 March: 21 April: 17 May: 22 June: 14

Pre-Order Survey

Pre-Order Survey Step 1: USDA Releases new Foods Available List (direct delivery) Step 2: Interest Survey for new USDA items Step 3: CNS contract renewal and procurement for W code items Step 4: CNS reviews past interest and usage Step 5: Submit Do. D requests Step 6: Pre-order Survey Due March 9 Step 7: Co-ops provides information and data for diversions Step 8: CNS tabulates all data and places orders with USDA

USDA Foods Order Process Step 1: USDA Releases new Foods Available List (direct delivery) Step 2: Interest Survey for new USDA items Step 3: CNS contract renewal and procurement for W code items Step 4: CNS reviews past interest and usage Step 5: Submit Do. D requests Step 6: Pre-order Survey Step 7: Co-ops provides information and data for diversions Step 8: CNS tabulates all data and places orders with USDA

Reminders! ü Add order periods to your calendar! ü Utilize Surplus orders to meet case minimums.

Tips! ü Minimize shipping charges 10 cases = $11 x 10 = $110. 00 11 cases = $6. 38 x 11 = $70. 18 24 cases = $4. 39 x 24 = $ 105. 36 25 cases = $3. 17 x 25 = $ 79. 25 ü Warehouse and Shipping will be under a new contract for SY 2019

Questions? ?

Diverting for Processing ü USDA Foods further processing allows LEAs to contract with commercial food processors to convert raw and/or bulk USDA Foods into ready-to-use end products ü Must have procurement in place PRIOR to diverting product ü Diversion requests due same date as Pre-order Survey

Diversions

Diversions Requirement: ü LEAs must utilize their previous school years diverted USDA Foods inventory by June 30 of the current school year Process: ü Ending balances not processed and delivered by June 30 of the school year is considered Excess Inventory. ü LEAs who anticipate Excess Inventory must submit a corrective action plan for approval to FDP by August 30. ü Excess Inventory not addressed in an approved corrective action plan will be transferred to the state account on August 30.

Pre-Order Survey Questions?