PreBid Meeting UNOPSSSOC11887 001ITBWORKS2016 035 Construction of River

Pre-Bid Meeting UNOPS/SSOC/11887 -001/ITB/WORKS/2016 -035 Construction of River Port in Bor, Jonglei State, South Sudan Thursday, 30 June 2016 - 11: 00 am

Contents q. Purpose q. The Project q. Location and Access q. Scope of Works q. Requirements q. Vendor instructions q. Bid Submission q. Bid Evaluation & Award q. Project Schedule q. Eligibility q. General Notes q. Pictures 2

Purpose q. To provide background information q. To clarify bid requirements q. To advise bidders to submit substantially responsive Quotes- based on previous lessons learned q. To highlight time –critical nature of the project 3

The Project q Donor – Government of Japan Under Go. J River Port In Bor q Title Construction of River Port in Bor, Jonglei State, South Sudan q Project Scope ◌ 1: Geotechnical: Steel Sheet Piling ◌ 2: Earthwork: Excavation and filling ◌ 3: Civil: Construction and erection of buildings ◌ 4: Electrical Works: Installation and reticulation of PV solar system(optional) ◌ 5: Water Supply: Drilling and equipping of one borehole including reticulation ◌ 6: P & G: Contractor’s Camp Establishment include demobilization. q Parties Involved – Go. J/Go. SS/UNOPS/ Contractor q Objectives/Outcomes– River Port and facilities constructed, improved transportation of food and NFI’s to the vulnerable. q Beneficiary Counties and State – Bor, Jonglei State, South Sudan 4

Location & Access v Malawalagurba, (Bor) is located in Bor County, Jonglei State - about 200 km North of Juba v GPS Location 60 02’ 53’’ N 310 30’ 16’’ E v Malawalagurba, Bor is substantially remote v It is accessible through Juba – Bor Road v The road from Juba to Bor is fairly in good condition. o Some portion of the road is relatively in poor condition. Location Map (Reference Map) 5

Location & Access Location Map (Reference Map) 6

Location & Access N v 60 02’ 53’’ N 310 30’ 16’’ E Location Map (Reference Map) 7

Location Access Constraints Map © UNWFP – Log Cluster 8

Detailed Project Scope 1. 2. Pre-Construction Mobilization & Key Preliminary Activities ü Camp Establishment/ Installation ü Familiarity with project environment, Material & haulage distances etc. Construction Activities i. Earthworks Excavation + Filling a) Removal and Disposal of top soil and excess soil. b) Back fill and compaction (Local soil, marram) ii. Construction and fabrication/ erection of Building and structures o Office Building, Waiting Shed, toilet facilities. o Bore hole and equipment, Water tank stand, Water tank. o PV solar system – Lighting, bore hole pump(optional) iii. Construction of Jetty o o o Sheet Pile Driving and cutting to cap level Installation of Tie rod, waling beam System Backfilling with local soil and marram Cap Level Reinforced concrete Supply and installation of a Jib crane

Project Scope Cont. 3. 0 Cross-Cutting Issues 1. Environment/ mitigating potential effect to community 2. Gender-encouraging employment of women 3. Local Capacity Building: Training of local employees 4. 0 Post Construction 1. Demobilization – Contractor Equipment, Camp* and Labour 2. Defect Rectification – Defects Notification (Liability) Period

Equipment & Personnel Requirements (Minimum) Equipment S/N EQUIPMENT DESCRIPTION UNIT QTY 1 Base Equipment: Tracked Base Machine/ Crane Crawler/ or Equivalent with lead etc No. 1 2 Pile driving system: (Double Acting Hydraulic) Hammers or hydraulic press or other pile driving system – include spare hammer. – Indicate, size, weight, capacity etc No. 2 3 Ancillaries/ Accessories: Driving Caps, Dolly, Shackles, guides, Shoes, Set 1 4 5 6 7 8 Generator Welding Machine Gas Cutting Tools Excavator – Long arm( if not available, two units of item 1 is required ) Set Set Pc Pc 1 2 2 1 1 9 10 Wheeled Loader Backhoe Loader 1 1 11 12 13 Motor grader Dozer Truck Crane (15/5 t) Pc Pc Excavator CAT 320 D Pc Pc Pc 14 15 16 17 18 19 20 21 22 23 24 Dump/ Tipper trucks (18 m 3) Construction water bowser 5, 000 L Compactor/ Rollers / vibratory (18 ton) Hand compactor Drainage Pump with Hose Low bed truck Pick up truck/ Site Vehicle Concrete mixer(one bag mixing capacity) Concrete Vibrator with Poker Total Station Set Dumpy Level/ or Equivalent No. No. Pc Pc 5 1 1 2 1 1 1 2 2 1 1 1

Equipment & Personnel Requirements (Minimum) Personnel Ref # Key Personnel/ Role Qty 1 1 Project Manager 2 Geotechnical Engineer 3 Piling Foreman 4 Mechanical Foreman 5 Electrical Foreman Minimum Qualifications Minimum Experience BA in Project/Business Management or Equivalent. 10 1 BSc Civil Engineering – Geotechnical/ or Equivalent 5 1 Diploma/Certificate in Civil/Mechanical Engineering or Equivalent 5 1 Diploma/Certificate in Electrical Engineering or Equivalent 5 BSC/ Diploma in Civil Engineering or Equivalent 5 Diploma/ Certificate in Civil Engineering or Equivalent 5 Diploma/Certificate in Mechanical Engineering (plant option) or Equivalent 5 Diploma in related field or Equivalent 5 1 6 Civil Engineer 1 7 Earthworks Foreman 1 8 Plant Mechanic 9 Quality, Health, Safety & Environment Manger 1

Vendor Instructions q Submission: Financial and Technical in sealed envelope (one envelope system) q Bid currency – USD q Request for Clarification of Bidding documents 5 days prior to deadline for submission of bids. q Bid validity - 90 days q Bid Security: [USD 5, 000] q. Bid Returnable: Complete and return with the bid. 13

Bid Submission By Mail/ Courier Or Hand delivered to; UNOPS-SSOC Behind State Ministry of Physical Infrastructure Central Equatoria State Juba South Sudan v Bid Closing 07 July 2016 – 12: 00 Noon S. S local time Public Bid Opening 07 Jul 2016 – 3: 00 pm 14

Bid Evaluation and Award q Preliminary Examination: - UNOPS may reject or exclude bids that : § does not comply with the ITB requirements, § are incomplete, frivolous, § contain material deviation or reservation to the terms of contract q Technical and Evaluation: ü Only for Bids that pass Preliminary Examination ü Check Technical Compliance o Detailed evaluation against Criteria Set out in Section III clause 32 -35 of the ITB q Financial ü Only for Bids that pass Technical Evaluation ü UNOPS will Check o Price & Value for Money § By Analyzing all relevant Cost § Risks and benefits of each bid 15

Project Schedule 21 Days Mobilization Handover by 31 st Dec 16 12 Months DLP Mobilization – Early Aug 2016 Commencement – August 2016 Completion- End Dec 2016 16

Project Schedule Support by Narrative & Gantt Chart 17

Project - Requirements Personnel Ref # Key Personnel/ Role Qty 1 1 Project Manager 2 Geotechnical Engineer 3 Piling Foreman 4 Mechanical Foreman 5 Electrical Foreman Minimum Qualifications Minimum Experience BA in Project/Business Management or Equivalent. 10 1 BSc Civil Engineering – Geotechnical/ or Equivalent 5 1 Diploma/Certificate in Civil/Mechanical Engineering or Equivalent 5 1 Diploma/Certificate in Electrical Engineering or Equivalent 5 BSC/ Diploma in Civil Engineering or Equivalent 5 Diploma/ Certificate in Civil Engineering or Equivalent 5 Diploma/Certificate in Mechanical Engineering (plant option) or Equivalent 5 Diploma in related field or Equivalent 5 1 6 Civil Engineer 1 7 Earthworks Foreman 1 8 Plant Mechanic 9 Quality, Health, Safety & Environment Manger 1 18

Project - Requirements Equipment S/N EQUIPMENT DESCRIPTION UNIT QTY 1 Base Equipment: Tracked Base Machine/ Crane Crawler/ or Equivalent with lead etc No. 1 2 Pile driving system: (Double Acting Hydraulic) Hammers or hydraulic press or other pile driving system – include spare hammer. – Indicate, size, weight, capacity etc No. 2 3 Ancillaries/ Accessories: Driving Caps, Dolly, Shackles, guides, Shoes, Set 1 4 5 6 7 8 Generator Welding Machine Gas Cutting Tools Excavator – Long arm( if not available, two units of item 1 is required ) Set Set Pc Pc 1 2 2 1 1 9 10 Wheeled Loader Backhoe Loader 1 1 11 12 13 Motor grader Dozer Truck Crane (15/5 t) Pc Pc Excavator CAT 320 D Pc Pc Pc 14 15 16 17 18 19 20 21 22 23 24 Dump/ Tipper trucks (18 m 3) Construction water bowser 5, 000 L Compactor/ Rollers / vibratory (18 ton) Hand compactor Drainage Pump with Hose Low bed truck Pick up truck/ Site Vehicle Concrete mixer(one bag mixing capacity) Concrete Vibrator with Poker Total Station Set Dumpy Level/ or Equivalent No. No. Pc Pc 5 1 1 2 1 1 1 2 2 1 1 19

Non Eligible Suppliers / Contractors q. Bids submitted by bidders in the following category will not be considered for evaluation or award: o o Suspended by UNOPS Included in UN Terrorist List Suspended by UN Procurement Division Declared ineligible by the World Bank 20

General Notes q. The project has a slightly tight time line. • Quick and Effective mobilization is a must q Bidding Documents • All the returnable documents are filled & returned! • All the evaluation criteria are adequately addressed! • Financial (Bo. Q): Any item not priced shall be assumed to be compensated elsewhere in the Bo. Q! 21

Proposed River Port Site Pictures 22

Questions? 23

GOOD LUCK! 24