PREBID CONFERENCE Event 32101 10539 Fire Truck PreBid

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PRE-BID CONFERENCE Event #32101 -10539 Fire Truck

PRE-BID CONFERENCE Event #32101 -10539 Fire Truck

Pre-Bid Conference Event 32101 -10539 Fire Truck 312 Rosa L Parks Ave Nashville, TN

Pre-Bid Conference Event 32101 -10539 Fire Truck 312 Rosa L Parks Ave Nashville, TN June 6, 2018 -1 pm CST

Welcome & Introductions Solicitation Coordinator Mike Bentheimer Department of General Services Central Procurement Office

Welcome & Introductions Solicitation Coordinator Mike Bentheimer Department of General Services Central Procurement Office 312 Rosa L Parks Avenue 3 rd Floor Nashville, TN 37243 615 -532 -1922 Mike. [email protected] gov

Agenda • • • Welcome & Introductions Schedule of Events Terms & Conditions Overview

Agenda • • • Welcome & Introductions Schedule of Events Terms & Conditions Overview Specifications Overview Questions

Disclaimer • All answers provided during the Pre-Response Conference are not official until the

Disclaimer • All answers provided during the Pre-Response Conference are not official until the State answers in writing and amends the solicitation. • Read all solicitation documents in Edison, including all terms and conditions, specifications, bid factors, and attachments.

Schedule of Events ACTIVITY TIME (CST) DATE (State business days) 1. Event Posted 8:

Schedule of Events ACTIVITY TIME (CST) DATE (State business days) 1. Event Posted 8: 00 AM May 21 st, 2018 2. Pre-Response Conference 12: 00 PM June 6 th, 2018 3. Solicitation Ends 2: 00 PM June 22 nd, 2018 4. Open File Period and Intent to Award 8: 00 AM June 29 th, 2018 5. Event Awarded 8: 00 AM July 6 th, 2018 * Dates are tentative and subject to change

Terms and Conditions • Respondents should review all Terms and Conditions • Below are

Terms and Conditions • Respondents should review all Terms and Conditions • Below are selected Terms and Conditions • Not all Terms and Conditions will be covered today

Terms and Conditions • Section 40. – Travel Compensation: the Contractor shall not be

Terms and Conditions • Section 40. – Travel Compensation: the Contractor shall not be compensated or reimbursed for travel, meals or lodging • Section 39. – Warranty • Further defined in the Specifications • Section 1 of Special Terms and Conditions – F. O. B. Destination

Specifications • Please be sure to read the Specifications in their entirety • Not

Specifications • Please be sure to read the Specifications in their entirety • Not all specifications will be covered today

Specifications • Section 1. 4 Mandatory requirements – 24/7 service center, both in-house and

Specifications • Section 1. 4 Mandatory requirements – 24/7 service center, both in-house and on-site, must have mobile service trucks – Minimum 5 years experience repairing and maintaining the apparatus bid – Certified factory trained technicians shall perform all repairs and testing • The State will conduct tests upon delivery and reserves the right to reject apparatus if two tests are failed or vendor is non-compliant • Section 1. 6 Delivery – Must be between 8 am and 3 pm – Minimum ¼ tank of fuel – 3 sets of ignition keys and 3 sets of other component keys per unit

Specifications • Section 1. 7 – Drawings and Specifications must be submitted with the

Specifications • Section 1. 7 – Drawings and Specifications must be submitted with the bid. Copying the State’s specifications will not be considered sufficient • Drawings are: – Computer Generated – “C” size – Clearly indicate cab design, pump location, intakes and discharges, ground ladder storage and dimensions and compartmentation – Show both sides, front and back of the vehicle – Drawings will again be provided by the vendor at the time of delivery and compared to both the previously provided drawings and delivered apparatus • Section 1. 10 Pre-Construction Conference and Inspection Trips – Will take place at winning vendor’s factory and at this time the agency will approve final designs and mounting locations, PRIOR to beginning of construction – 2 inspection trips will take place after the initial pre-construction conference

Specifications • Section 1. 12 Performance Bond – Winning vendor will provide a performance

Specifications • Section 1. 12 Performance Bond – Winning vendor will provide a performance bond in the amount of one hundred percent (100%) of the bid within fourteen (14) days after receiving the official notice of award of contract. • Section 1. 13 Bid Bond – Bid bond or certified check in the amount of ten percent (10%) shall be furnished with the bidder’s proposal. • Section 1. 14 Product Liability Insurance – PLI of not less than five million dollars ($5, 000. 00) shall be supplied by the bidder. Must be included with bid. • Section 1. 15 Manufacturer Solvency – Each bid must include a financial statement from Dun and Bradstreet or another nationally recognized accounting firm

Specifications • Section 1. 16 Payment – – No down payments No progressive payments

Specifications • Section 1. 16 Payment – – No down payments No progressive payments No escalator clauses As per the Prompt Pay Act of 1985, Tenn. Code Ann. § 12 -4 -703 • The state has 45 days to pay an invoice • Invoice shall be furnished to the state when unit is being delivered • Section 1. 19 Warranties – Warranty to begin on date vehicle is accepted and placed in service • • • Apparatus Body – 20 years Chassis Frame Rails – 20 years Corrosion – 5 years Electrical/Electronic Systems – 5 years Engine – 5 years Fire Pump – 5 years Front and Rear Axles – 3 years Paint – 10 years All plumbing, including valves – 5 year Transmission – 5 years Water Tank – Lifetime

Specifications • Section 5. 6 – Clarification: cover paint shall meet cab color •

Specifications • Section 5. 6 – Clarification: cover paint shall meet cab color • Section 5. 8 – Clarification: 200 watt siren • Section 6. 5 – 2 clarifications • Turn signals installation location: – Separate housing on the cab corners outboard of each headlight housing • Side zone lower lighting location: – 3 rd point: Each side of the body • LED Deck Lights: – Lights shall be operated by a cup switch located on the rear of the body • Section 7. 8 Clarification – Reads: 5 inch female and 4. 5 inch female • Should read six (6) inch female and four and a half (4. 5) inch female

Survey Monkey • We request feedback on your procurement experience with the State of

Survey Monkey • We request feedback on your procurement experience with the State of Tennessee. • You will be provided information on how to complete the survey through surveymonkey. com via the event. • Please take a few moments to complete this survey so we can improve our processes. • https: //www. surveymonkey. com/r/stateoftncpocustomer • Note that your responses will remain anonymous, and will have NO bearing or consideration in the awarding of this procurement.

Questions Solicitation Coordinator Mike Bentheimer Department of General Services Central Procurement Office 312 Rosa

Questions Solicitation Coordinator Mike Bentheimer Department of General Services Central Procurement Office 312 Rosa L Parks Avenue 3 rd Floor Nashville, TN 37243 615 -532 -1922 mike. [email protected] gov