Practical Writing Notes Writing Notes 1 Leading in

Practical Writing

Notes Writing

Notes 1. Leading –in 2. Samples 8 m' 15 m' Teaching Contents 3. Patterns 6 m' 4. Practice 15 m'

• Notes are short letters written for various purposes. e? t o n a s i • What • Compared with a letter, a note is simpler in form and often informal in language. e h t e r a t a • Wh es c n e r e f f i d ote n a n e e betw r? e t t e l a d an

Basic elements of notes Date Writing patterns of notes Date 日期 日期 Salutation 称呼 Body 正文 Signature 署名

discussion For what purpose will you write a note?

n o i t a t i v n I 邀请 t n e m t n i Appo 约会 ts Reques 要求 e Messag 留言 Thanks 感谢 ave e l r o f k As 请假

Sample one Requests Monday, July 19 Alice, I have to rush to Beijing tomorrow on an urgent business. Please print the contract and fax it to Mr. Strong tomorrow morning. Thanks Mark

Sample two appointment June 15 Mary, I have to meet my wife at the airport at 3 p. m. today. Shall we discuss the matter on tomorrow morning? If not, please ring me to make an another time. Many thanks. Lily

Sample three Date: July 20, 2013 To: Alice From: Mr. Smith ( ( ( ) TELEPHONED ) CALL TO SEE YOU ) WANTS TO SEE YOU Message Time: 2: 00 A. M. ( ) P. M. (√) Tel No: 58316256 (√ ) PLEASE RING ( ) WILL CALL AGAIN ( ) URGENT Message: Mr. Smith would like to negotiate the discount on the order of our new products. He wants you to call him when you are back in the office. Signed: Jane

Useful expressions and sentence patterns 1. As soon as /when you receive this note, please come to. . . 见条后请即到. . . 2. Come / go to. . . as soon as you see the note. 见条后请即到. . . 3. It is a pity not to be able to see/ meet you. I. . . 很遗憾未能见到你，我. . . 4. This is to say goodbye to you. (informal) 想和你说声再见/与你告别。（非正式） 5. This is to bid you farewel. l. . . (formal) 今特前来向你辞行。（正式）

1. Complete the following note according to the given information. April 16 Dear Mr. & Mrs. Kramer, Many thanks for your kind invitation to the_____ cocktail wine party ___________（鸡尾酒舞会）held in your both pleased house on April 18 th. My wife and I are_______ to attend _______（都很乐意参加）the party and want to share the happy hour with you. We __ are looking forward to ____________（期待）seeing you soon. I hope the party will go on well. David

2. Read the memo below and rewrite it as a personal note from Frank to Lisa We will have a meeting on Tuesday 29 January to discuss the training schedule. Please prepare your proposal by 25 January. Can you give everyone a copy before the meeting? Frank Back

Summary • Basic elements : date, salutation, body, signature • Writing pattern • State the purpose : invitation, requests, thanks, appointment, message, ask for leave

E-mail Writing

E-mails 1. Leading –in Teaching Contents 8 m' 2. Samples 15 m' 3. Patterns 6 m' 4. Practice 15 m

What is an email ? An email is a kind of letter which needs No paper, being sent to others by the Internet. It has some advantages such as arriving in time, being brief and cheap.

In general, an email has two big parts. Heading The heading includes the following contents: from, to, date, subject and attachment. Body The layout of the body is like that of a private letter, including heading, salutation, body, close and signature. But sometimes it just has the part of salutation, body, close and signature while the part of heading is omitted.

Sample one Date: Oct. 22. 2008 To ：Jane@ yahoo. com From: Jessica@yahoo. com Subject ：China Hello Jane! How are you? Have you finished your exams yet? I’m in China! I arrived here only two days ago but I’ve already seen a lot of interesting things. Tomorrow we’re going to the Summer Palace. That’s the place where in the past the royal family spent their summer holidays! Sorry I don’t have much time to write. See you soon! Jessica

From: To: Date: Subject: Attachment: Salutation Body_________________________________ E f o ut Close signature il a m o y a L

Sample two From: James Morgan@hotline. com 发件人: James. Morgan@hotline. com To: David. Black@hotline. com 收件人: David. Black@hotline. com Steven. King@hotline. com , 主题: 圣诞祝福与感谢 Subject: Christmas wishes and thanks 亲爱的同事们, Dear Colleagues, I’d like to take this opportunity to 首先请允许我借此机会对你们所有人 thank you all for the work you have 今年的 作表示衷心的感谢。我祝 家节日快乐，并希望大家在新的一 done this year. I wish you all the 年里事业有成，平安快乐！ compliments of the season and I hope that the coming year is rewarding, peaceful, and happy year for you all. 詹姆斯·摩根 James Morgan

Useful expressions and sentence patterns Bringing the subject I’m writing to inform you that… Attached please find our latest catalogue and price list. Requesting Could you please confirm my reservation? I would appreciate it if you could consider my application for this job. We’d be grateful if you could send me your latest catalogue and price list. Ending Do not hesitate to contact us again if you require any further information. Please feel free to contact me if you have any questions. I’m looking forward to your early reply.

1. John (General Manager) is writing an email to Zhang From: Brown __________ Johnbrown@hotmail. com Ming (HR__________ Manager) about the smoking issue in the company To: Zhangming@hotmail. com office. You are required to complete the email based on the Subject: __________ Smoking Issue in the Office information given below. _______, Dear Zhang Ming 发 I’d 件 like人：约翰·布朗 you to look into the smoking issue in the company office. You 电子邮箱地址：johnbrown@hotmail. com need to get some figures about the number of smokers among our office staff and come up with a proposal on how to ban smoking in the 收 件 人：张明 office. Do we need to have a smoking room for those smokers? 电子邮箱地址：zhangming@hotmail. com Could题：办公室吸烟问题 you please get back to me before next week’s Senior 主 Management meeting on Monday? 内 容：关于办公室人员吸烟人数、禁烟的方案及措施，请提出 方案，并于下星期一 公司高级管理会议前回复我。 Kind regards, Key ______ Johnbrown

2. Suppose you are Jessica, write an e-mail to your friend Jane about your campus life in U. S. A. according to the information in Sample I. Jane’s e-mail address is Jane @yahoo. com , limit your words no more than 100 words.

Key To : Jane @yahoo. com From : Jessica @yahoo. com Subject: Campus life Dear Jane, I’m glad to hear from you. My campus life was wonderful, I made some new friends here, and took part in all kinds of activities. Hope you come back soon, then we can enjoy happiness together. Best Wishes! Jessica Back

Summary • Heading : from, to, date, subject, attachment • Body : heading, salutation, close and signature • Layout

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