PPD Department Heads Meeting ESHDSO Presentation April 2020

PPD Department Heads Meeting ESH/DSO Presentation April 2020 Raymond Lewis & Katie Swanson

FESHM Updates FESHM Chapter 2060 – Work Planning and Control Updated scope in Rewrite of 2060, incorporating SHAPE into work planning. Identified roles and responsibilities for Authorizing Supervisor, work planner, Point of Contact, and worker. Updated risk matrix and work flow chart. Added additional appendixes. FESHM Chapter 10200 – Lift Plans Initial release of Chapter 10200 FESHM Chapter 4130 – Personal Protective Equipment (PPE) Five-year review of chapter 4130. Section 2. 0 Hazard Assessment and Certification statement revised to reflect current work planning procedures. Training updated from ESH&Q Section’s Safety & Environmental Protection Group to ES&H Section 12. 0 Appendix I PPE training #FN 000199 reference deleted. This training is given during New Employee Orientation. Added the hierarchy of controls to the introduction. FESHM Chapter 6011 – Periodic Testing of Emergency and Exit Lights Applied the 2018 FESHM Template Changed ESH&Q to ES&H Changed ESH&Q-FPE to FP-AHJ FESHM Chapter 6012 – Periodic Inspection of Fire Doors Applied the FESHM 2018 Template Changed SSO to DSO Removed Centers Changed ESH&Q to ES&H Changed ESH&Q-FPE to FP-AHJ Changed i. Track to Predictive Solutions 2 Raymond Lewis & Katie Swanson | Department Heads Meeting 1/6/2022

Work Planning • Please start to use the IMPACT database for HAs if you have gone through training. – There is a test database to get familiarized with the process and workflow, and personalized training is available. • Remember, under COVID-19 conditions: – HA not needed if it is currently not required by FESHM 2060 and social distancing can be maintained. – HA needed if required by FESHM 2060 under normal circumstances OR for any work that doesn’t normally require a written HA but will now require exposure control equipment (face shields, face coverings, gloves, etc. ) because of close proximity to another worker. Currently this will require Division Head approval. 3 Raymond Lewis & Katie Swanson | Department Heads Meeting 1/6/2022

Face Coverings (Face Masks) in Stockroom/Challenges • Disposable face coverings (masks) became available for ordering from the Stockroom on Friday, April 24 • FESS DSO is monitoring face covering (mask) orders and D/S DSOs approve orders above threshold. • Although the face covering below says disposable, try to make it last 4 Raymond Lewis & Katie Swanson | Department Heads Meeting 1/6/2022

Other ESH Updates • Links to online safety training will be added to WDRS’s “Our Curriculum” webpage. – OSHA 10 - and 30 -hour courses will be linked there • OSHA 30 -hour Construction recommended for anyone performing field work/installations • OSHA 10 -hour General Industry recommended for everyone and required for Service Coordinators • New FESHM 2060 Work Planning and Control online video course is being recorded 5 Raymond Lewis & Katie Swanson | Department Heads Meeting 1/6/2022

Training and ITNA Status for employees – as of 4/28/2020 6 Raymond Lewis & Katie Swanson | Department Heads Meeting 1/6/2022

ES&H Requirements for Service Subcontractors • Services Subcontractors are defined as any subcontractor, other than construction, engaged in the performance of administrative capacity, professional capacity, and/or technical capacity. – – – Calibration Inspection Troubleshooting Repair Consulting …. • The ES&H requirements for Service Subcontractors performing on-site work are found in in FESHM 7020: https: //esh-docdb. fnal. gov/cgibin/Retrieve. File? docid=537&filename=FESHM_7020. pdf&version=7. Note: FESHM 7020 does not apply to “Rent-A-Tech” subcontractor personnel, who are directly supervised by Fermilab employees. 7 Raymond Lewis & Katie Swanson | Department Heads Meeting 1/6/2022

ES&H Requirements for Service Subcontractors p 2 • An “Exhibit A For Supply and/or Services Subcontracts” is required for all Service Contracts involving on-site work and must be attached to the requisition or Procurement will not process the req. The Exhibit A form is found here: https: //esh-docdb. fnal. gov/cgibin/Show. Document? docid=1738 – The person who completes the Exhibit A and whose name should appear on the front page is either: • The requisitioner, or a designated point of contact (POC), if the work is all low hazard (see definition in Section 3. 0 of FESHM 7020) or • A trained Service Coordinator (SC), for things that fall into the High Hazard category. There is a table in FESHM 7020 defining what High Hazard work is for this purpose. • Who designates the SC, if needed, is left up to the requisitioner in the chapter, but we expect the requisitioner would contact their department head for high hazard work, so they can assist in identifying the SC. – Contact a DSO if you need help in determining if something is Low or High Hazard after reviewing the definitions in FESHM 7020. 8 Raymond Lewis & Katie Swanson | Department Heads Meeting 1/6/2022

ES&H Requirements for Service Subcontractors p 3 • Service Coordinators need the following training: – Fermilab on-line Service Coordinator Orientation training [FN 000319/CR/01] – OSHA 10 -Hour General Industry Course • Available online from several vendors. • OSHA 10 -hour General Industry is $79 at https: //www. clicksafety. com/courses/detail/osha-10 -hour-generalindustry ) • Employees’ ITNAs should be updated to reflect the Service Coordinator requirement if they will fill that role – A qualified Construction Task Manager can also fill the SC role. • All service subcontractor employees working without a direct Fermilab employee escort shall attend Fermilab Subcontractor Orientation once every two years. 9 Raymond Lewis & Katie Swanson | Department Heads Meeting 1/6/2022